EDI 865 Purchase Order Change Acknowledgment
Functional Group CA
X12M Supply Chain Subcommittee
This standard provides for the format and establishes the data contents of a purchase order change acknowledgment transaction set. This transaction set can be used (1) by a seller to acknowledge or convey acceptance of changes to a previously submitted purchase order or (2) by a seller to notify the buyer of changes initiated by the seller to a previously submitted purchase order.
What is an EDI 865?
An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgment, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).
How is an EDI 865 used?
For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.
Heading
- 2Transaction Set HeaderMandatoryMax 1
To indicate the start of a transaction set and to assign a control number
- 3Beginning Segment for Purchase Order Change AcknowledgmentMandatoryMax 1
To indicate the beginning of the purchase order change acknowledgment transaction set and transmit identifying numbers and dates.
- 4Note/Special InstructionFMax 100
To transmit information in a free-form format, if necessary, for comment or special instruction
- 5CurrencyOptionalMax 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- 6Reference NumbersOptionalMax 12
To transmit identifying numbers.
- 7Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 8Sales Tax ReferenceOptionalMax 3
To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
- 9F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 17Pricing InformationOptionalMax 25
To specify pricing information
- 18Special ServicesOptionalMax 25
To specify special conditions or services associated with the purchased product
- 19Header Sale ConditionOptionalMax 1
To specify general conditions or requirements of the sale
- 20Allowance, Charge or ServiceOptionalMax 10
To specify allowances, charges or services
- 21Terms of Sale/Deferred Terms of SaleOptionalMax 5
To specify terms of sale.
- 22Date/Time ReferenceOptionalMax 10
To specify pertinent dates and times
- 23Lead TimeOptionalMax 12
To specify lead time for availability of products and services.
- 24General ScheduleOptionalMax 5
To specify general scheduling conditions
- 25Product ID NumbersOptionalMax 5
To supply identification numbers.
- 125Product/Item DescriptionOptionalMax 200
To describe a product in coded or free-form format
- 126MeasurementsOptionalMax 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
- 127PaperworkOptionalMax 25
To specify the type and transmission of paperwork relating to product or order.
- 128Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 129Carrier Details (Quantity and Weight)OptionalMax 2
To specify the transportation details relative to commodity, weight and quantity.
- 130Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 131Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 132Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 133Marks and NumbersOptionalMax 10
To indicate identifying marks and numbers for shipping containers
- N1 Loop OptionalRepeat 200
- 134NameMandatoryMax 1
To identify a party by type of organization, name and code
- 135Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 136Address InformationOptionalMax 2
To specify the location of the named party
- 137Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 138Reference NumbersOptionalMax 12
To transmit identifying numbers.
- 139Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 140F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 200Carrier Details (Quantity and Weight)OptionalMax 2
To specify the transportation details relative to commodity, weight and quantity.
- 201Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 202Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 203Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 204Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 134NameMandatoryMax 1
Detail
- POC Loop OptionalRepeat 10000
- 235Line Item ChangeMandatoryMax 1
To specify changes to a line item
- 236CurrencyOptionalMax 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- 240Additional Item DetailOptionalMax 25
To specify additional item related data involving variations in normal price/quantity structure.
- 241Pricing InformationOptionalMax 25
To specify pricing information
- 242Product/Item DescriptionOptionalMax 1000
To describe a product in coded or free-form format
- 243MeasurementsOptionalMax 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
- 244PaperworkOptionalMax 25
To specify the type and transmission of paperwork relating to product or order.
- 245Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 246Item Physical DetailsOptionalMax 1
To specify the physical qualities, packaging, weights and dimensions relating to the item.
- 247Reference NumbersOptionalMax 12
To transmit identifying numbers.
- 248Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 249Special ServicesOptionalMax 25
To specify special conditions or services associated with the purchased product
- 250Allowance, Charge or ServiceOptionalMax 10
To specify allowances, charges or services
- 251Conditions of SaleOptionalMax 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
- 252Terms of Sale/Deferred Terms of SaleOptionalMax 2
To specify terms of sale.
- 253Sales Tax ReferenceOptionalMax 3
To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
- 254F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 262Destination QuantityOptionalMax 500
To specify destination and quantity detail.
- 263Date/Time ReferenceOptionalMax 10
To specify pertinent dates and times
- 264Lead TimeOptionalMax 12
To specify lead time for availability of products and services.
- 265Line Item ScheduleOptionalMax 104
To specify the data for scheduling a specific line item.
- 266Carrier Details (Quantity and Weight)OptionalMax 1
To specify the transportation details relative to commodity, weight and quantity.
- 267Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 268Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 269Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- ACK Loop OptionalRepeat 104
- 271Line Item AcknowledgmentMandatoryMax 1
To acknowledge the ordered quantities and specify the ready date for a specific line item.
- 272Date/Time ReferenceOptionalMax 1
To specify pertinent dates and times
- 271Line Item AcknowledgmentMandatoryMax 1
- 273Marks and NumbersOptionalMax 10
To indicate identifying marks and numbers for shipping containers
- SLN Loop OptionalRepeat 1000
- 274Subline Item DetailMandatoryMax 1
To specify product subline detail item data
- 275Product/Item DescriptionOptionalMax 1000
To describe a product in coded or free-form format
- 276Additional Item DetailOptionalMax 25
To specify additional item related data involving variations in normal price/quantity structure.
- 277Line Item AcknowledgmentOptionalMax 104
To acknowledge the ordered quantities and specify the ready date for a specific line item.
- 274Subline Item DetailMandatoryMax 1
- N1 Loop OptionalRepeat 200
- 285NameMandatoryMax 1
To identify a party by type of organization, name and code
- 286Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 287Address InformationOptionalMax 2
To specify the location of the named party
- 288Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 289Reference NumbersOptionalMax 12
To transmit identifying numbers.
- 290Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 291F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 300Carrier Details (Quantity and Weight)OptionalMax 2
To specify the transportation details relative to commodity, weight and quantity.
- 301Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 302Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 303Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 304Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 285NameMandatoryMax 1
- 235Line Item ChangeMandatoryMax 1
Summary
- 381Transaction TotalsMandatoryMax 1
To transmit a hash total for a specific element in the transaction set
- 382Transaction Set TrailerMandatoryMax 1
To indicate the end of the transaction set and provide the count of the transmitted segments, including the beginning (ST) and ending (SE) segments.