EDI 865 Purchase Order Change Acknowledgment

Functional Group CA

X12M Supply Chain Subcommittee

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What is an EDI 865?

An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgment, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).

How is an EDI 865 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the purchase order change acknowledgment transaction set and transmit identifying numbers and dates.

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To transmit identifying numbers associated with the named party

  6. To identify a person or office to whom administrative communications should be directed

  7. To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.

  8. To specify transportation instructions relating to shipment

  9. N1 Loop Optional
    Repeat 200

    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying numbers associated with the named party

    6. To identify a person or office to whom administrative communications should be directed

    7. To specify transportation instructions relating to shipment

  10. To specify pricing information

  11. To specify special conditions or services associated with the purchased product

  12. To specify general conditions or requirements of the sale

  13. To specify allowance or charges

  14. To specify terms of sale.

  15. To specify pertinent dates and times

  16. To specify general scheduling conditions

  17. To describe a product in coded or free-form format

  18. To specify physical measurements, including dimensions, tolerances, weights and counts.

  19. To specify the type and transmission of paperwork relating to product or order.

  20. To describe marking, packaging, loading and unloading requirements.

  21. To specify the transportation details relative to commodity, weight and quantity.

  22. To specify the carrier, sequence of routing and to provide transit time information

  23. To specify transportation details relating to the equipment used by the carrier.

  24. To specify transportation special handling requirements and hazardous materials information

  25. To indicate identifying marks and numbers for shipping containers

Detail

Position
Segment
Name
Max use
  1. POC Loop Optional
    Repeat 10000

    1. To specify changes to a line item

    2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    3. To describe an item in either an industry standard or free-form format

    4. SLN Loop Optional
      Repeat 100

      1. To specify product subline detail item data

      2. To describe an item in either an industry standard or free-form format

    5. To specify additional item related data involving variations in normal price/quantity structure.

    6. To specify pricing information

    7. To describe a product in coded or free-form format

    8. To specify physical measurements, including dimensions, tolerances, weights and counts.

    9. To specify the type and transmission of paperwork relating to product or order.

    10. To describe marking, packaging, loading and unloading requirements.

    11. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    12. To transmit identifying numbers associated with the named party

    13. To identify a person or office to whom administrative communications should be directed

    14. To specify special conditions or services associated with the purchased product

    15. To specify allowance or charges

    16. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    17. To specify terms of sale.

    18. To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.

    19. To specify transportation instructions relating to shipment

    20. N1 Loop Optional
      Repeat 200

      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying numbers associated with the named party

      6. To identify a person or office to whom administrative communications should be directed

      7. To specify transportation instructions relating to shipment

    21. To specify destination and quantity detail.

    22. To specify pertinent dates and times

    23. To specify the data for scheduling a specific line item.

    24. To specify the transportation details relative to commodity, weight and quantity.

    25. To specify the carrier, sequence of routing and to provide transit time information

    26. To specify transportation details relating to the equipment used by the carrier.

    27. To specify transportation special handling requirements and hazardous materials information

    28. To indicate identifying marks and numbers for shipping containers

    29. To acknowledge the ordered quantities and specify the ready date for a specific line item.

Summary

Position
Segment
Name
Max use

  1. To transmit a hash total for a specific element in the transaction set

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)

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