EDI 865 Purchase Order Change Acknowledgement/Request - Seller Initiated

Functional Group CA

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to convey acceptance or rejection of changes to a previously submitted purchase order by the seller or to notify the buyer of changes initiated by the seller to a previously submitted purchase order by the seller.

Share via email

What is an EDI 865?

An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgment, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).

How is an EDI 865 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the purchase order change acknowledgment transaction set and transmit identifying numbers and dates.

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To specify identifying numbers.

  6. To identify a person or office to whom administrative communications should be directed

  7. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

  8. To specify transportation instructions relating to shipment

  9. To specify pricing information

  10. To specify special conditions or services associated with the purchased product

  11. To specify general conditions or requirements of the sale

  12. To specify allowances, charges or services

  13. To specify terms of sale.

  14. To specify the exact type and terms of various discount information.

  15. To specify installment billing arrangement

  16. To specify pertinent dates and times

  17. To specify lead time for availability of products and services.

  18. To specify basic item identification data.

    If segment LIN is used, do not use LIN01.

  19. To specify service characteristic data

  20. To describe a product or process in coded or free-form format

  21. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

  22. To identify the type and transmission of paperwork or supporting information

  23. To describe marking, packaging, loading and unloading requirements.

  24. To specify the transportation details relative to commodity, weight and quantity.

  25. To specify the carrier, sequence of routing and to provide transit time information

  26. To specify transportation details relating to the equipment used by the carrier.

  27. To specify transportation special handling requirements or hazardous materials information or both

  28. To indicate identifying marks and numbers for shipping containers

  29. N9 Loop Optional
    Repeat 1000

    1. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    2. To provide a free form format that would allow the transmission of text information.

  30. N1 Loop Optional
    Repeat 200

    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To define types and values for geographic location of real estate property

    6. To specify identifying numbers.

    7. To identify a person or office to whom administrative communications should be directed

    8. To specify transportation instructions relating to shipment

    9. To specify the transportation details relative to commodity, weight and quantity.

    10. To specify the carrier, sequence of routing and to provide transit time information

    11. To specify transportation details relating to the equipment used by the carrier.

    12. To specify transportation special handling requirements or hazardous materials information or both

    13. To describe marking, packaging, loading and unloading requirements.

Detail

Position
Segment
Name
Max use
  1. POC Loop Optional
    Repeat 10000

    1. To specify changes to a line item

    2. To specify service characteristic data

    3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    4. To specify additional item related data involving variations in normal price/quantity structure.

    5. To specify pricing information

    6. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    7. PID Loop Optional
      Repeat 1000

      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    8. To identify the type and transmission of paperwork or supporting information

    9. To describe marking, packaging, loading and unloading requirements.

    10. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    11. To specify identifying numbers.

    12. To identify a person or office to whom administrative communications should be directed

    13. To specify special conditions or services associated with the purchased product

    14. To specify allowances, charges or services

    15. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    16. To specify terms of sale.

    17. To specify the exact type and terms of various discount information.

    18. To specify installment billing arrangement

    19. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    20. To specify transportation instructions relating to shipment

    21. To specify destination and quantity detail.

    22. To specify pertinent dates and times

    23. To specify lead time for availability of products and services.

    24. To specify the data for scheduling a specific line item.

    25. To specify the transportation details relative to commodity, weight and quantity.

    26. To specify the carrier, sequence of routing and to provide transit time information

    27. To specify transportation details relating to the equipment used by the carrier.

    28. To specify transportation special handling requirements or hazardous materials information or both

    29. ACK Loop Optional
      Repeat 104

      1. To acknowledge the ordered quantities and specify the ready date for a specific line item.

      2. To specify pertinent dates and times

    30. To indicate identifying marks and numbers for shipping containers

    31. To indicate the total monetary amount.

      If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
    32. N9 Loop Optional
      Repeat 1000

      1. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      2. To provide a free form format that would allow the transmission of text information.

    33. N1 Loop Optional
      Repeat 200

      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To define types and values for geographic location of real estate property

      6. To specify identifying numbers.

      7. To identify a person or office to whom administrative communications should be directed

      8. To specify transportation instructions relating to shipment

      9. To specify the transportation details relative to commodity, weight and quantity.

      10. To specify the carrier, sequence of routing and to provide transit time information

      11. To specify transportation details relating to the equipment used by the carrier.

      12. To specify transportation special handling requirements or hazardous materials information or both

      13. To describe marking, packaging, loading and unloading requirements.

    34. SLN Loop Optional
      Repeat 1000

      1. To specify product subline detail item data

      2. To specify service characteristic data

      3. To describe a product or process in coded or free-form format

      4. To specify additional item related data involving variations in normal price/quantity structure.

      5. To acknowledge the ordered quantities and specify the ready date for a specific line item.

      6. To specify allowances, charges or services

      7. To specify pertinent dates and times

      8. N1 Loop Optional
        Repeat 10

        1. To identify a party by type of organization, name and code

        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To define types and values for geographic location of real estate property

        6. To specify identifying numbers.

        7. To identify a person or office to whom administrative communications should be directed

Summary

Position
Segment
Name
Max use

  1. To transmit a hash total for a specific element in the transaction set

    Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.

  2. To indicate the total monetary amount.

    If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

  3. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

Stedi.comDocumentationContact us

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference is provided for marketing purposes and is free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.