EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated

Functional Group CA

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to convey acceptance or rejection of changes to a previously submitted purchase order by the seller or to notify the buyer of changes initiated by the seller to a previously submitted purchase order by the seller.

What is an EDI 865?

An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgment, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).

How is an EDI 865 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.

Heading

Position

Segment

Name

Max use

0100Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
0200Beginning Segment for Purchase Order Change AcknowledgmentMandatory->Max 1
To indicate the beginning of the Purchase Order Change Acknowledgment Transaction Set and transmit identifying numbers and dates
0400CurrencyOptional->Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500Reference InformationOptional->Max >1
To specify identifying information
0600Administrative Communications ContactOptional->Max 3
To identify a person or office to whom administrative communications should be directed
0700Tax ReferenceOptional->Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
0800F.O.B. Related InstructionsOptional->Max >1
To specify transportation instructions relating to shipment
0900Pricing InformationOptional->Max >1
To specify pricing information
0950Period AmountOptional->Max 10
To indicate a quantity, and/or amount for an identified period
1100Sales RequirementsOptional->Max 1
To specify general conditions or requirements of the sale
SAC Loop Optional
Repeat 25
1. 1200Service, Promotion, Allowance, or Charge InformationMandatory->Max 1
  To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
2. 1250CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1300Terms of Sale/Deferred Terms of SaleOptional->Max >1
To specify terms of sale
1400Discount DetailOptional->Max 20
To specify the exact type and terms of various discount information
1450Installment InformationOptional->Max 1
To specify installment billing arrangement
1500Date/Time ReferenceOptional->Max 10
To specify pertinent dates and times
1800Item IdentificationOptional->Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
1850Service Characteristic IdentificationOptional->Max >1
To specify service characteristic data
1900Product/Item DescriptionOptional->Max 200
To describe a product or process in coded or free-form format
2000MeasurementsOptional->Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2100PaperworkOptional->Max 25
To identify the type or transmission or both of paperwork or supporting information
2200Marking, Packaging, LoadingOptional->Max 25
To describe marking, packaging, loading, and unloading requirements
2300Carrier Details (Quantity and Weight)Optional->Max 2
To specify the transportation details relative to commodity, weight, and quantity
2400Carrier Details (Routing Sequence/Transit Time)Optional->Max 12
To specify the carrier and sequence of routing and provide transit time information
2500Carrier Details (Equipment)Optional->Max 12
To specify transportation details relating to the equipment used by the carrier
2600Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional->Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2660Percent AmountsOptional->Max >1
To qualify percent amounts and supply percent amounts
2700Marks and Numbers InformationOptional->Max 10
To indicate identifying marks and numbers for shipping containers
2750Tax InformationOptional->Max >1
To specify tax information
2760Restrictions/ConditionsOptional->Max >1
To specify restrictions/conditions (such as shipping, ordering)
2770Maintenance TypeOptional->Max >1
To identify the specific type of item maintenance
LDT Loop Optional
Repeat >1
1. 2780Lead TimeMandatory->Max 1
  To specify lead time for availability of products and services
2. 2790Quantity InformationOptional->Max >1
  To specify quantity information
3. 2795TextOptional->Max >1
  To specify textual data
N9 Loop Optional
Repeat 1000
1. 2800Extended Reference InformationMandatory->Max 1
  To transmit identifying information as specified by the Reference Identification Qualifier
2. 2850Date/Time ReferenceOptional->Max >1
  To specify pertinent dates and times
3. 2900TextOptional->Max >1
  To specify textual data
4. 2950PaperworkOptional->Max >1
  To identify the type or transmission or both of paperwork or supporting information
5. 2980Electronic Format IdentificationOptional->Max >1
  To provide basic information about the electronic format of the interchange data
N1 Loop Optional
Repeat 200
1. 3000Party IdentificationMandatory->Max 1
  To identify a party by type of organization, name, and code
2. 3100Additional Name InformationOptional->Max 2
  To specify additional names
3. 3150Individual Name Structure ComponentsOptional->Max >1
  To sequence individual name components for maximum specificity
4. 3200Party LocationOptional->Max 2
  To specify the location of the named party
5. 3300Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
6. 3350Location ID ComponentOptional->Max >1
  To define types and values of a geographic location
7. 3400Reference InformationOptional->Max 12
  To specify identifying information
8. 3500Administrative Communications ContactOptional->Max >1
  To identify a person or office to whom administrative communications should be directed
9. 3550Service Characteristic IdentificationOptional->Max >1
  To specify service characteristic data
10. 3600F.O.B. Related InstructionsOptional->Max 1
  To specify transportation instructions relating to shipment
11. 3700Carrier Details (Quantity and Weight)Optional->Max 2
  To specify the transportation details relative to commodity, weight, and quantity
12. 3800Carrier Details (Routing Sequence/Transit Time)Optional->Max 12
  To specify the carrier and sequence of routing and provide transit time information
13. 3900Carrier Details (Equipment)Optional->Max 12
  To specify transportation details relating to the equipment used by the carrier
14. 4000Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional->Max 5
  To specify transportation special handling requirements, or hazardous materials information, or both
15. 4100Marking, Packaging, LoadingOptional->Max 25
  To describe marking, packaging, loading, and unloading requirements
16. 4200TextOptional->Max >1
  To specify textual data
AMT Loop Optional
Repeat >1
1. 4300Monetary Amount InformationMandatory->Max 1
  To indicate the total monetary amount
2. 4400Percent AmountsOptional->Max >1
  To qualify percent amounts and supply percent amounts
ADV Loop Optional
Repeat >1
1. 4500Advertising Demographic InformationMandatory->Max 1
  To convey advertising demographic information
2. 4600Date/Time ReferenceOptional->Max >1
  To specify pertinent dates and times
3. 4700TextOptional->Max >1
  To specify textual data
LM Loop Optional
Repeat >1
1. 4800Code Source InformationMandatory->Max 1
  To transmit standard code list identification information
2. 4900Industry Code IdentificationMandatory->Max >1
  To identify standard industry codes

Detail

Position

Segment

Name

Max use

POC Loop Optional
Repeat >1
1. 0100Line Item ChangeMandatory->Max 1
  To specify changes to a line item
2. 0150Item IdentificationOptional->Max >1
  To specify basic item identification data
3. 0180Service Characteristic IdentificationOptional->Max >1
  To specify service characteristic data
4. 0200CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
5. 0300Additional Item DetailOptional->Max 25
  To specify additional item-related data involving variations in normal price/quantity structure
6. 0400Pricing InformationOptional->Max >1
  To specify pricing information
7. 0450Period AmountOptional->Max 10
  To indicate a quantity, and/or amount for an identified period
8. 0490MeasurementsOptional->Max 40
  To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
9. PID Loop Optional
  Repeat 1000
  1. 0500Product/Item DescriptionMandatory->Max 1
    To describe a product or process in coded or free-form format
  2. 0600MeasurementsOptional->Max 10
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
10. 0700PaperworkOptional->Max 25
  To identify the type or transmission or both of paperwork or supporting information
11. 0800Marking, Packaging, LoadingOptional->Max 25
  To describe marking, packaging, loading, and unloading requirements
12. 0900Item Physical DetailsOptional->Max >1
  To specify the physical qualities, packaging, weights, and dimensions relating to the item
13. 1000Reference InformationOptional->Max >1
  To specify identifying information
14. 1100Administrative Communications ContactOptional->Max 3
  To identify a person or office to whom administrative communications should be directed
15. SAC Loop Optional
  Repeat 25
  1. 1300Service, Promotion, Allowance, or Charge InformationMandatory->Max 1
    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
  2. 1350CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
16. 1400Conditions of SaleOptional->Max 1
  To specify general conditions or requirements and to detail conditions for substitution of alternate products
17. 1420Sales RequirementsOptional->Max >1
  To specify general conditions or requirements of the sale
18. 1500Terms of Sale/Deferred Terms of SaleOptional->Max >1
  To specify terms of sale
19. 1600Discount DetailOptional->Max 20
  To specify the exact type and terms of various discount information
20. 1650Installment InformationOptional->Max 1
  To specify installment billing arrangement
21. 1700Tax ReferenceOptional->Max >1
  To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
22. 1800F.O.B. Related InstructionsOptional->Max >1
  To specify transportation instructions relating to shipment
23. 1900Destination QuantityOptional->Max >1
  To specify destination and quantity detail
24. 2000Date/Time ReferenceOptional->Max 10
  To specify pertinent dates and times
25. 2300Carrier Details (Quantity and Weight)Optional->Max 1
  To specify the transportation details relative to commodity, weight, and quantity
26. 2400Carrier Details (Routing Sequence/Transit Time)Optional->Max 12
  To specify the carrier and sequence of routing and provide transit time information
27. 2500Carrier Details (Equipment)Optional->Max 12
  To specify transportation details relating to the equipment used by the carrier
28. 2600Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional->Max 5
  To specify transportation special handling requirements, or hazardous materials information, or both
29. 2650Tax InformationOptional->Max >1
  To specify tax information
30. 2660Percent AmountsOptional->Max >1
  To qualify percent amounts and supply percent amounts
31. ACK Loop Optional
  Repeat 104
  1. 2700Line Item AcknowledgmentMandatory->Max 1
    To acknowledge the ordered quantities and specify the ready date for a specific line item
  2. 2800Date/Time ReferenceOptional->Max 1
    To specify pertinent dates and times
32. 2900Marks and Numbers InformationOptional->Max 10
  To indicate identifying marks and numbers for shipping containers
33. 2910Specification IdentifierOptional->Max >1
  To provide a description of the included specification or technical data items
34. 2920TextOptional->Max >1
  To specify textual data
35. 2930Restrictions/ConditionsOptional->Max >1
  To specify restrictions/conditions (such as shipping, ordering)
36. LM Loop Optional
  Repeat >1
  1. 2980Code Source InformationMandatory->Max 1
    To transmit standard code list identification information
  2. 2990Industry Code IdentificationMandatory->Max >1
    To identify standard industry codes
37. AMT Loop Optional
  Repeat >1
  1. 3000Monetary Amount InformationMandatory->Max 1
    To indicate the total monetary amount
    If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
  2. 3010Percent AmountsOptional->Max >1
    To qualify percent amounts and supply percent amounts
38. QTY Loop Optional
  Repeat >1
  1. 3020Quantity InformationMandatory->Max 1
    To specify quantity information
  2. 3030Service Characteristic IdentificationOptional->Max >1
    To specify service characteristic data
39. SCH Loop Optional
  Repeat 200
  1. 3050Line Item ScheduleMandatory->Max 1
    To specify the data for scheduling a specific line-item
  2. 3100Carrier Details (Quantity and Weight)Optional->Max 2
    To specify the transportation details relative to commodity, weight, and quantity
  3. 3150Carrier Details (Routing Sequence/Transit Time)Optional->Max 12
    To specify the carrier and sequence of routing and provide transit time information
  4. 3200Carrier Details (Equipment)Optional->Max 12
    To specify transportation details relating to the equipment used by the carrier
  5. 3300Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional->Max 5
    To specify transportation special handling requirements, or hazardous materials information, or both
  6. 3330Reference InformationOptional->Max >1
    To specify identifying information
40. LDT Loop Optional
  Repeat >1
  1. 3350Lead TimeMandatory->Max 1
    To specify lead time for availability of products and services
  2. 3400Quantity InformationOptional->Max >1
    To specify quantity information
  3. 3420TextOptional->Max >1
    To specify textual data
  4. LM Loop Optional
    Repeat >1
    3440Code Source InformationMandatory->Max 1
    To transmit standard code list identification information
    3460Industry Code IdentificationMandatory->Max >1
    To identify standard industry codes
41. N9 Loop Optional
  Repeat 1000
  1. 3500Extended Reference InformationMandatory->Max 1
    To transmit identifying information as specified by the Reference Identification Qualifier
  2. 3550Date/Time ReferenceOptional->Max >1
    To specify pertinent dates and times
  3. 3600TextOptional->Max >1
    To specify textual data
  4. 3650PaperworkOptional->Max >1
    To identify the type or transmission or both of paperwork or supporting information
  5. 3680Electronic Format IdentificationOptional->Max >1
    To provide basic information about the electronic format of the interchange data
42. N1 Loop Optional
  Repeat 200
  1. 3700Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
  2. 3800Additional Name InformationOptional->Max 2
    To specify additional names
  3. 3850Individual Name Structure ComponentsOptional->Max >1
    To sequence individual name components for maximum specificity
  4. 3900Party LocationOptional->Max 2
    To specify the location of the named party
  5. 4000Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
  6. 4030Quantity InformationOptional->Max >1
    To specify quantity information
  7. 4050Location ID ComponentOptional->Max >1
    To define types and values of a geographic location
  8. 4100Reference InformationOptional->Max 12
    To specify identifying information
  9. 4200Administrative Communications ContactOptional->Max 3
    To identify a person or office to whom administrative communications should be directed
  10. 4250Service Characteristic IdentificationOptional->Max >1
    To specify service characteristic data
  11. 4260Date/Time ReferenceOptional->Max 1
    To specify pertinent dates and times
  12. 4300F.O.B. Related InstructionsOptional->Max 1
    To specify transportation instructions relating to shipment
  13. 4350Line Item ScheduleOptional->Max 200
    To specify the data for scheduling a specific line-item
  14. 4400Carrier Details (Quantity and Weight)Optional->Max 2
    To specify the transportation details relative to commodity, weight, and quantity
  15. 4500Carrier Details (Routing Sequence/Transit Time)Optional->Max 12
    To specify the carrier and sequence of routing and provide transit time information
  16. 4600Carrier Details (Equipment)Optional->Max 12
    To specify transportation details relating to the equipment used by the carrier
  17. 4700Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional->Max 5
    To specify transportation special handling requirements, or hazardous materials information, or both
  18. 4800Marking, Packaging, LoadingOptional->Max 25
    To describe marking, packaging, loading, and unloading requirements
  19. LDT Loop Optional
    Repeat >1
    4850Lead TimeMandatory->Max 1
    To specify lead time for availability of products and services
    4860Marks and Numbers InformationOptional->Max 10
    To indicate identifying marks and numbers for shipping containers
    4870Quantity InformationOptional->Max 5
    To specify quantity information
    4880TextOptional->Max >1
    To specify textual data
43. SLN Loop Optional
  Repeat 1000
  1. 4900Subline Item DetailMandatory->Max 1
    To specify product subline detail item data
  2. 4950TextOptional->Max >1
    To specify textual data
  3. 5000Service Characteristic IdentificationOptional->Max >1
    To specify service characteristic data
  4. 5100Product/Item DescriptionOptional->Max 1000
    To describe a product or process in coded or free-form format
  5. 5200Additional Item DetailOptional->Max 25
    To specify additional item-related data involving variations in normal price/quantity structure
  6. 5210MeasurementsOptional->Max >1
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  7. 5220Pricing InformationOptional->Max 25
    To specify pricing information
  8. 5230Period AmountOptional->Max 10
    To indicate a quantity, and/or amount for an identified period
  9. 5300Line Item AcknowledgmentOptional->Max 104
    To acknowledge the ordered quantities and specify the ready date for a specific line item
  10. SAC Loop Optional
    Repeat 10
    5400Service, Promotion, Allowance, or Charge InformationMandatory->Max 1
    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
    5450CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  11. 5500Date/Time ReferenceOptional->Max 10
    To specify pertinent dates and times
  12. 5540Item Physical DetailsOptional->Max 1
    To specify the physical qualities, packaging, weights, and dimensions relating to the item
  13. 5570Tax ReferenceOptional->Max 3
    To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
  14. 5580Advertising Demographic InformationOptional->Max >1
    To convey advertising demographic information
  15. QTY Loop Optional
    Repeat >1
    5610Quantity InformationMandatory->Max 1
    To specify quantity information
    5620Service Characteristic IdentificationOptional->Max >1
    To specify service characteristic data
  16. N9 Loop Optional
    Repeat >1
    5630Extended Reference InformationMandatory->Max 1
    To transmit identifying information as specified by the Reference Identification Qualifier
    5640Date/Time ReferenceOptional->Max >1
    To specify pertinent dates and times
    5650TextOptional->Max >1
    To specify textual data
  17. N1 Loop Optional
    Repeat 10
    5690Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
    5700Additional Name InformationOptional->Max 2
    To specify additional names
    5750Individual Name Structure ComponentsOptional->Max >1
    To sequence individual name components for maximum specificity
    5800Party LocationOptional->Max 2
    To specify the location of the named party
    5900Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    6000Location ID ComponentOptional->Max >1
    To define types and values of a geographic location
    6100Reference InformationOptional->Max 12
    To specify identifying information
    6200Administrative Communications ContactOptional->Max 3
    To identify a person or office to whom administrative communications should be directed
    6250Service Characteristic IdentificationOptional->Max >1
    To specify service characteristic data
44. PD Loop Optional
  Repeat >1
  1. 6300Pricing DataMandatory->Max 1
    To describe the pricing basic input detail
  2. 6400Pricing Data DetailOptional->Max >1
    To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission

Summary

Position

Segment

Name

Max use

CTT Loop Optional
Repeat 1
1. 0100Transaction TotalsMandatory->Max 1
  To transmit a hash total for a specific element in the transaction set
  Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
2. 0200Monetary Amount InformationOptional->Max 5
  To indicate the total monetary amount
  When AMT is used, then one occurrence of AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
0300Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)