EDI 865 Purchase Order Change Acknowledgment
Functional Group CA
X12M Supply Chain Subcommittee
This standard provides for the format and establishes the data contents of a purchase order change acknowledgment transaction set. This transaction set can be used: (1) by the seller to acknowledge or convey acceptance of changes to a previously submitted purchase order or (2) by a seller to notify the buyer of changes initiated by the seller to a previously submitted purchase order.
What is an EDI 865?
An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgment, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).
How is an EDI 865 used?
For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.
Heading
- 010Transaction Set HeaderMandatoryMax 1
To indicate the start of a transaction set and to assign a control number
- 020Beginning Segment for Purchase Order Change AcknowledgmentMandatoryMax 1
To indicate the beginning of the purchase order change acknowledgment transaction set and transmit identifying numbers and dates.
- 030Note/Special InstructionFMax 100
To transmit information in a free-form format, if necessary, for comment or special instruction
- 040CurrencyOptionalMax 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- 050Reference NumbersOptionalMax 12
To specify identifying numbers.
- 060Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 070Sales Tax ReferenceOptionalMax 3
To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
- 080F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 090Pricing InformationOptionalMax 25
To specify pricing information
- 100Special ServicesOptionalMax 25
To specify special conditions or services associated with the purchased product
- 110Header Sale ConditionOptionalMax 1
To specify general conditions or requirements of the sale
- 120Allowance, Charge or ServiceOptionalMax 10
To specify allowances, charges or services
- 130Terms of Sale/Deferred Terms of SaleOptionalMax 5
To specify terms of sale.
- 140Discount DetailOptionalMax 20
To specify the exact type and terms of various discount information.
- 150Date/Time ReferenceOptionalMax 10
To specify pertinent dates and times
- 160Lead TimeOptionalMax 12
To specify lead time for availability of products and services.
- 170General ScheduleOptionalMax 5
To specify general scheduling conditions
- 180Item IdentificationOptionalMax 5
To specify basic item identification data.
If segment LIN is used, do not use LIN01. - 190Product/Item DescriptionOptionalMax 200
To describe a product or process in coded or free-form format
- 200MeasurementsOptionalMax 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
- 210PaperworkOptionalMax 25
To specify the type and transmission of paperwork relating to product or order.
- 220Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 230Carrier Details (Quantity and Weight)OptionalMax 2
To specify the transportation details relative to commodity, weight and quantity.
- 240Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 250Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 260Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 270Marks and NumbersOptionalMax 10
To indicate identifying marks and numbers for shipping containers
- N9 Loop OptionalRepeat 1000
- 280Reference NumberMandatoryMax 1
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
- 290Message TextOptionalMax 1000
To provide a free form format that would allow the transmission of text information.
- 280Reference NumberMandatoryMax 1
- N1 Loop OptionalRepeat 200
- 300NameMandatoryMax 1
To identify a party by type of organization, name and code
- 310Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 320Address InformationOptionalMax 2
To specify the location of the named party
- 330Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 340Reference NumbersOptionalMax 12
To specify identifying numbers.
- 350Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 360F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 370Carrier Details (Quantity and Weight)OptionalMax 2
To specify the transportation details relative to commodity, weight and quantity.
- 380Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 390Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 400Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 410Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 300NameMandatoryMax 1
Detail
- POC Loop OptionalRepeat 10000
- 010Line Item ChangeMandatoryMax 1
To specify changes to a line item
- 020CurrencyOptionalMax 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- 030Additional Item DetailOptionalMax 25
To specify additional item related data involving variations in normal price/quantity structure.
- 040Pricing InformationOptionalMax 25
To specify pricing information
- 050Product/Item DescriptionOptionalMax 1000
To describe a product or process in coded or free-form format
- 060MeasurementsOptionalMax 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
- 070PaperworkOptionalMax 25
To specify the type and transmission of paperwork relating to product or order.
- 080Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 090Item Physical DetailsOptionalMax 1
To specify the physical qualities, packaging, weights and dimensions relating to the item.
- 100Reference NumbersOptionalMax 12
To specify identifying numbers.
- 110Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 120Special ServicesOptionalMax 25
To specify special conditions or services associated with the purchased product
- 130Allowance, Charge or ServiceOptionalMax 10
To specify allowances, charges or services
- 140Conditions of SaleOptionalMax 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
- 150Terms of Sale/Deferred Terms of SaleOptionalMax 2
To specify terms of sale.
- 160Discount DetailOptionalMax 20
To specify the exact type and terms of various discount information.
- 170Sales Tax ReferenceOptionalMax 3
To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
- 180F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 190Destination QuantityOptionalMax 500
To specify destination and quantity detail.
- 200Date/Time ReferenceOptionalMax 10
To specify pertinent dates and times
- 210Lead TimeOptionalMax 12
To specify lead time for availability of products and services.
- 220Line Item ScheduleOptionalMax 104
To specify the data for scheduling a specific line item.
- 230Carrier Details (Quantity and Weight)OptionalMax 1
To specify the transportation details relative to commodity, weight and quantity.
- 240Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 250Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 260Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- ACK Loop OptionalRepeat 104
- 270Line Item AcknowledgmentMandatoryMax 1
To acknowledge the ordered quantities and specify the ready date for a specific line item.
- 280Date/Time ReferenceOptionalMax 1
To specify pertinent dates and times
- 270Line Item AcknowledgmentMandatoryMax 1
- 290Marks and NumbersOptionalMax 10
To indicate identifying marks and numbers for shipping containers
- 300Monetary AmountOptionalMax 1
To indicate the total monetary amount.
- SLN Loop OptionalRepeat 1000
- 310Subline Item DetailMandatoryMax 1
To specify product subline detail item data
- 320Product/Item DescriptionOptionalMax 1000
To describe a product or process in coded or free-form format
- 330Additional Item DetailOptionalMax 25
To specify additional item related data involving variations in normal price/quantity structure.
- 340Line Item AcknowledgmentOptionalMax 104
To acknowledge the ordered quantities and specify the ready date for a specific line item.
- 310Subline Item DetailMandatoryMax 1
- N9 Loop OptionalRepeat 1000
- 350Reference NumberMandatoryMax 1
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
- 360Message TextOptionalMax 1000
To provide a free form format that would allow the transmission of text information.
- 350Reference NumberMandatoryMax 1
- N1 Loop OptionalRepeat 200
- 370NameMandatoryMax 1
To identify a party by type of organization, name and code
- 380Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 390Address InformationOptionalMax 2
To specify the location of the named party
- 400Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 410Reference NumbersOptionalMax 12
To specify identifying numbers.
- 420Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 430F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 440Carrier Details (Quantity and Weight)OptionalMax 2
To specify the transportation details relative to commodity, weight and quantity.
- 450Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 460Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 470Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 480Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 370NameMandatoryMax 1
- 010Line Item ChangeMandatoryMax 1
Summary
- 010Transaction TotalsMandatoryMax 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment. - 020Monetary AmountOptionalMax 1
To indicate the total monetary amount.
- 030Transaction Set TrailerMandatoryMax 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).