EDI 865 Purchase Order Change Acknowledgment
Functional Group CA
X12M Supply Chain Subcommittee
This standard provides for the format and establishes the data contents of a purchase order change acknowledgment transaction set. This transaction set can be used (1) by the seller to acknowledge or convey acceptance of changes to a previously submitted purchase order or (2) by a seller to notify the buyer of changes initiated by the seller to a previously submitted purchase order.
What is an EDI 865?
An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgment, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).
How is an EDI 865 used?
For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.
Heading
- 2Transaction Set HeaderMandatoryMax 1
To indicate the start of a transaction set and to assign a control number
- 3Beginning Segment for Purchase Order Change AcknowledgmentMandatoryMax 1
To indicate the beginning of the purchase order change acknowledgment transaction set and transmit identifying numbers and dates.
- 4Note/Special InstructionFMax 100
To transmit information in a free-form format, if necessary, for comment or special instruction
- 5CurrencyOptionalMax 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- 6Reference NumbersOptionalMax 12
To transmit identifying numbers
- 7Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 8Sales Tax ReferenceOptionalMax 3
To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
- 9F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 17Pricing InformationOptionalMax 25
To specify pricing information
- 18Special ServicesOptionalMax 25
To specify special conditions or services associated with the purchased product
- 19Header Sale ConditionOptionalMax 1
To specify general conditions or requirements of the sale
- 20Allowance, Charge or ServiceOptionalMax 10
To specify allowances, charges or services
- 21Terms of Sale/Deferred Terms of SaleOptionalMax 5
To specify terms of sale.
- 22Date/Time ReferenceOptionalMax 10
To specify pertinent dates and times
- 23Lead TimeOptionalMax 12
To specify lead time for availability of products and services.
- 24General ScheduleOptionalMax 5
To specify general scheduling conditions
- 25Product ID NumbersOptionalMax 5
To supply identification numbers.
- 125Product/Item DescriptionOptionalMax 200
To describe a product in coded or free-form format
- 126MeasurementsOptionalMax 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
- 127PaperworkOptionalMax 25
To specify the type and transmission of paperwork relating to product or order.
- 128Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 129Carrier Details (Quantity and Weight)OptionalMax 2
To specify the transportation details relative to commodity, weight and quantity.
- 130Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 131Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 132Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 133Marks and NumbersOptionalMax 10
To indicate identifying marks and numbers for shipping containers
- N9 Loop OptionalRepeat 1000
- 134Reference NumberMandatoryMax 1
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
- 135Message TextOptionalMax 1000
To provide a free form format that would allow the transmission of text information.
- 134Reference NumberMandatoryMax 1
- N1 Loop OptionalRepeat 200
- 136NameMandatoryMax 1
To identify a party by type of organization, name and code
Loop N1 is optional, but, if used, segment N1 is mandatory. - 137Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 138Address InformationOptionalMax 2
To specify the location of the named party
- 139Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 140Reference NumbersOptionalMax 12
To transmit identifying numbers
- 141Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 142F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 200Carrier Details (Quantity and Weight)OptionalMax 2
To specify the transportation details relative to commodity, weight and quantity.
- 201Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 202Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 203Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 204Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 136NameMandatoryMax 1
Detail
- POC Loop OptionalRepeat 10000
- 235Line Item ChangeMandatoryMax 1
To specify changes to a line item
Loop POC is optional, but, if used, segment POC is required. - 236CurrencyOptionalMax 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- 240Additional Item DetailOptionalMax 25
To specify additional item related data involving variations in normal price/quantity structure.
- 241Pricing InformationOptionalMax 25
To specify pricing information
- 242Product/Item DescriptionOptionalMax 1000
To describe a product in coded or free-form format
- 243MeasurementsOptionalMax 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
- 244PaperworkOptionalMax 25
To specify the type and transmission of paperwork relating to product or order.
- 245Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 246Item Physical DetailsOptionalMax 1
To specify the physical qualities, packaging, weights and dimensions relating to the item.
- 247Reference NumbersOptionalMax 12
To transmit identifying numbers
- 248Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 249Special ServicesOptionalMax 25
To specify special conditions or services associated with the purchased product
- 250Allowance, Charge or ServiceOptionalMax 10
To specify allowances, charges or services
- 251Conditions of SaleOptionalMax 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
- 252Terms of Sale/Deferred Terms of SaleOptionalMax 2
To specify terms of sale.
- 253Sales Tax ReferenceOptionalMax 3
To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
- 254F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 262Destination QuantityOptionalMax 500
To specify destination and quantity detail.
- 263Date/Time ReferenceOptionalMax 10
To specify pertinent dates and times
- 264Lead TimeOptionalMax 12
To specify lead time for availability of products and services.
- 265Line Item ScheduleOptionalMax 104
To specify the data for scheduling a specific line item.
- 266Carrier Details (Quantity and Weight)OptionalMax 1
To specify the transportation details relative to commodity, weight and quantity.
- 267Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 268Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 269Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- ACK Loop OptionalRepeat 104
- 271Line Item AcknowledgmentMandatoryMax 1
To acknowledge the ordered quantities and specify the ready date for a specific line item.
Loop ACK is optional but, if used, Segment ACK is mandatory. (DM # 262-388) - 272Date/Time ReferenceOptionalMax 1
To specify pertinent dates and times
- 271Line Item AcknowledgmentMandatoryMax 1
- 273Marks and NumbersOptionalMax 10
To indicate identifying marks and numbers for shipping containers
- 280Monetary AmountOptionalMax 1
To indicate the total monetary amount.
- SLN Loop OptionalRepeat 1000
- 285Subline Item DetailMandatoryMax 1
To specify product subline detail item data
Loop SLN is optional, but, if used, segments SLN and POC are mandatory. - 290Product/Item DescriptionOptionalMax 1000
To describe a product in coded or free-form format
- 295Additional Item DetailOptionalMax 25
To specify additional item related data involving variations in normal price/quantity structure.
- 300Line Item AcknowledgmentOptionalMax 104
To acknowledge the ordered quantities and specify the ready date for a specific line item.
- 285Subline Item DetailMandatoryMax 1
- N9 Loop OptionalRepeat 1000
- 305Reference NumberMandatoryMax 1
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
- 310Message TextOptionalMax 1000
To provide a free form format that would allow the transmission of text information.
- 305Reference NumberMandatoryMax 1
- N1 Loop OptionalRepeat 200
- 315NameMandatoryMax 1
To identify a party by type of organization, name and code
Loop N1 is optional, but, if used, segments N1 and POC are mandatory. - 320Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 325Address InformationOptionalMax 2
To specify the location of the named party
- 330Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 340Reference NumbersOptionalMax 12
To transmit identifying numbers
- 345Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 350F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 355Carrier Details (Quantity and Weight)OptionalMax 2
To specify the transportation details relative to commodity, weight and quantity.
- 360Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 365Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 370Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 375Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 315NameMandatoryMax 1
- 235Line Item ChangeMandatoryMax 1
Summary
- 381Transaction TotalsMandatoryMax 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment. - 385Monetary AmountOptionalMax 1
To indicate the total monetary amount.
- 390Transaction Set TrailerMandatoryMax 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).