EDI 861 Receiving Advice

Functional Group RC

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data contents of a receiving advice transaction set. The receiving advice transaction set provides for customary and established business and industry practice relative to the notification of a receipt of goods and services.

Heading

1. 2 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 3 · BRA · Beginning Segment for Receiving Advice · Max 1 · Mandatory

   To indicate the beginning of a receiving advice transaction set and to transmit identifying number and date.

3. 4 · NTE · Note/Special Instruction F · Max 100

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 5 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

5. 6 · REF · Reference Numbers · Max 12 · Optional

   To transmit identifying numbers

6. 7 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

7. 8 · DTM · Date/Time Reference · Max 10 · Mandatory

   To specify pertinent dates and times

8. 9 · PRF · Purchase Order Reference · Max 25 · Optional

   To provide reference to a specific purchase order

9. 10 · TD1 · Carrier Details (Quantity and Weight) · Max 2 · Optional

   To specify the transportation details relative to commodity, weight and quantity.

10. 11 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

    To specify the carrier, sequence of routing and to provide transit time information

11. 12 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

    To specify transportation details relating to the equipment used by the carrier.

12. 13 · TD4 · Carrier Details (Special Handling/Hazardous Materials) · Max 5 · Optional

    To specify transportation special handling requirements and hazardous materials information

13. N1 Loop Optional Repeat 200

    1. 14 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

       Loop N1 is optional, but, if used, segment N1 is mandatory.

    2. 15 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 16 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 17 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 18 · REF · Reference Numbers · Max 100 · Optional

       To transmit identifying numbers

    6. 19 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

    7. 20 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

Detail

1. RCD Loop Optional Repeat 200000

   1. 22 · RCD · Receiving Conditions · Max 1 · Mandatory

      To report receiving conditions and specify contested quantities

      Loop RCD is optional, but, if used, segment RCD is mandatory.

   2. 23 · SN1 · Item Detail (Shipment) · Max 1 · Optional

      To specify line item detail relative to shipment

   3. 24 · CUR · Currency · Max 1 · Optional

      To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   4. 25 · LIN · Item Identification Detail · Max 100 · Optional

      To specify basic item identification data.

   5. 27 · PID · Product/Item Description · Max 1000 · Optional

      To describe a product in coded or free-form format

   6. SLN Loop Optional Repeat 100

      1. 28 · SLN · Subline Item Detail · Max 1 · Mandatory

         To specify product subline detail item data

         Loop SLN is optional, but, if used, segments SLN and RCD are mandatory.

      2. 29 · PID · Product/Item Description · Max 1000 · Optional

         To describe a product in coded or free-form format

   7. 30 · PO4 · Item Physical Details · Max 100 · Optional

      To specify the physical qualities, packaging, weights and dimensions relating to the item.

   8. 31 · REF · Reference Numbers · Max 12 · Optional

      To transmit identifying numbers

   9. 32 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   10. 33 · DTM · Date/Time Reference · Max 10 · Optional

       To specify pertinent dates and times

   11. 34 · PRF · Purchase Order Reference · Max 25 · Optional

       To provide reference to a specific purchase order

   12. 35 · MEA · Measurements · Max 40 · Optional

       To specify physical measurements, including dimensions, tolerances, weights and counts.

   13. 36 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

   14. N1 Loop Optional Repeat 200

       1. 37 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name and code

          Loop N1 is optional, but, if used, segments N1 and RCD are mandatory.

       2. 38 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 39 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 40 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 41 · REF · Reference Numbers · Max 100 · Optional

          To transmit identifying numbers

       6. 42 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

       7. 43 · FOB · F.O.B. Related Instructions · Max 1 · Optional

          To specify transportation instructions relating to shipment

   15. 44 · TD1 · Carrier Details (Quantity and Weight) · Max 20 · Optional

       To specify the transportation details relative to commodity, weight and quantity.

   16. 45 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

       To specify the carrier, sequence of routing and to provide transit time information

   17. 46 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

       To specify transportation details relating to the equipment used by the carrier.

   18. 47 · TD4 · Carrier Details (Special Handling/Hazardous Materials) · Max 5 · Optional

       To specify transportation special handling requirements and hazardous materials information

   19. 48 · ITA · Allowance, Charge or Service · Max 10 · Optional

       To specify allowances, charges or services

   20. 49 · MAN · Marks and Numbers · Max 10 · Optional

       To indicate identifying marks and numbers for shipping containers

Summary

1. 51 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   The number of line items (CTT01) is the accumulation of the number of RCD segments. If used, hash total (CTT02) is the sum of the value of quantities received (RCD02) for each RCD segment.

2. 52 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).