EDI 861 Receiving Advice/Acceptance Certificate

Functional Group RC

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of a Receiving Advice/Acceptance Certificate Transaction Set (861) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BRA · Beginning Segment for Receiving Advice or Acceptance Certificate · Max 1 · Mandatory

   To indicate the beginning of a receiving advice or acceptance certificate transaction set and to transmit an identifying number, date and time

   This transaction set is a receiving advice unless BRA04 contains a value of "8". When BRA04 contains a value of "8", the transaction set is an Acceptance Certificate and the units received is the units accepted.

3. 030 · NTE · Note/Special Instruction F · Max 100

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 040 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

5. 050 · REF · Reference Numbers · Max 12 · Optional

   To specify identifying numbers.

6. 060 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

7. 070 · DTM · Date/Time Reference · Max 10 · Mandatory

   To specify pertinent dates and times

8. 080 · PRF · Purchase Order Reference · Max 25 · Optional

   To provide reference to a specific purchase order

9. 090 · TD1 · Carrier Details (Quantity and Weight) · Max 2 · Optional

   To specify the transportation details relative to commodity, weight and quantity.

10. 100 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

    To specify the carrier, sequence of routing and to provide transit time information

11. 110 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

    To specify transportation details relating to the equipment used by the carrier.

12. 120 · TD4 · Carrier Details (Special Handling or Hazardous Materials or Both) · Max 5 · Optional

    To specify transportation special handling requirements or hazardous materials information or both

13. 125 · MEA · Measurements · Max 40 · Optional

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

14. N1 Loop Optional Repeat 200

    1. 130 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

    2. 140 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 150 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 160 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 170 · REF · Reference Numbers · Max 100 · Optional

       To specify identifying numbers.

    6. 180 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

    7. 190 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

15. LM Loop Optional Repeat 10

    1. 200 · LM · Code Source Information · Max 1 · Mandatory

       To transmit standard code list identification information

    2. 210 · LQ · Industry Code · Max 100 · Mandatory

       Code to transmit standard industry codes

Detail

1. RCD Loop Optional Repeat 200000

   1. 010 · RCD · Receiving Conditions · Max 1 · Mandatory

      To report receiving conditions and specify contested quantities

   2. 020 · SN1 · Item Detail (Shipment) · Max 1 · Optional

      To specify line item detail relative to shipment

   3. 030 · CUR · Currency · Max 1 · Optional

      To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   4. 040 · LIN · Item Identification · Max 100 · Optional

      To specify basic item identification data.

   5. 050 · PID · Product/Item Description · Max 1000 · Optional

      To describe a product or process in coded or free-form format

   6. 060 · PO4 · Item Physical Details · Max 100 · Optional

      To specify the physical qualities, packaging, weights and dimensions relating to the item.

   7. 070 · REF · Reference Numbers · Max 12 · Optional

      To specify identifying numbers.

   8. 080 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   9. 090 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   10. 100 · PRF · Purchase Order Reference · Max 25 · Optional

       To provide reference to a specific purchase order

   11. 110 · MEA · Measurements · Max 40 · Optional

       To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

   12. 120 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

   13. 130 · TD1 · Carrier Details (Quantity and Weight) · Max 20 · Optional

       To specify the transportation details relative to commodity, weight and quantity.

   14. 140 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

       To specify the carrier, sequence of routing and to provide transit time information

   15. 150 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

       To specify transportation details relating to the equipment used by the carrier.

   16. 160 · TD4 · Carrier Details (Special Handling or Hazardous Materials or Both) · Max 5 · Optional

       To specify transportation special handling requirements or hazardous materials information or both

   17. 170 · ITA · Allowance, Charge or Service · Max 10 · Optional

       To specify allowances, charges or services

   18. 180 · MAN · Marks and Numbers · Max 10 · Optional

       To indicate identifying marks and numbers for shipping containers

   19. SLN Loop Optional Repeat 100

       1. 190 · SLN · Subline Item Detail · Max 1 · Mandatory

          To specify product subline detail item data

       2. 200 · PID · Product/Item Description · Max 1000 · Optional

          To describe a product or process in coded or free-form format

       3. LM Loop Optional Repeat 10

          1. 205 · LM · Code Source Information · Max 1 · Mandatory

             To transmit standard code list identification information

          2. 206 · LQ · Industry Code · Max 100 · Mandatory

             Code to transmit standard industry codes

   20. N1 Loop Optional Repeat 200

       1. 210 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name and code

       2. 220 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 230 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 240 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 250 · REF · Reference Numbers · Max 100 · Optional

          To specify identifying numbers.

       6. 260 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

       7. 270 · FOB · F.O.B. Related Instructions · Max 1 · Optional

          To specify transportation instructions relating to shipment

   21. LM Loop Optional Repeat 10

       1. 280 · LM · Code Source Information · Max 1 · Mandatory

          To transmit standard code list identification information

       2. 290 · LQ · Industry Code · Max 100 · Mandatory

          Code to transmit standard industry codes

Summary

1. 010 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   The number of line items (CTT01) is the accumulation of the number of RCD segments. If used, hash total (CTT02) is the sum of the value of quantities received (RCD02) for each RCD segment.

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).