EDI 861 Receiving Advice/Acceptance Certificate

Functional Group RC

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Receiving Advice/Acceptance Certificate Transaction Set (861) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BRA · Beginning Segment for Receiving Advice or Acceptance Certificate · Max 1 · Mandatory

   To indicate the beginning of a Receiving Advice or Acceptance Certificate Transaction Set and transmit an identifying number, date, and time

   This transaction set is a Receiving Advice unless BRA04 contains a value of "8". When BRA04 contains a value of "8", the transaction set is an Acceptance Certificate and the units received is the units accepted.

3. 0400 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

4. 0500 · REF · Reference Information · Max >1 · Optional

   To specify identifying information

5. 0600 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

6. 0700 · DTM · Date/Time Reference · Max 10 · Mandatory

   To specify pertinent dates and times

7. 0800 · PRF · Purchase Order Reference · Max 25 · Optional

   To provide reference to a specific purchase order

8. 0900 · TD1 · Carrier Details (Quantity and Weight) · Max 2 · Optional

   To specify the transportation details relative to commodity, weight, and quantity

9. 1000 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

   To specify the carrier and sequence of routing and provide transit time information

10. 1100 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

    To specify transportation details relating to the equipment used by the carrier

11. 1200 · TD4 · Carrier Details (Special Handling, or Hazardous Materials, or Both) · Max 5 · Optional

    To specify transportation special handling requirements, or hazardous materials information, or both

12. 1250 · MEA · Measurements · Max 40 · Optional

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

13. N1 Loop Optional Repeat 200

    1. 1300 · N1 · Party Identification · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

    2. 1400 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names

    3. 1500 · N3 · Party Location · Max 2 · Optional

       To specify the location of the named party

    4. 1600 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 1700 · REF · Reference Information · Max 100 · Optional

       To specify identifying information

    6. 1800 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

    7. 1900 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

14. LM Loop Optional Repeat 10

    1. 2000 · LM · Code Source Information · Max 1 · Mandatory

       To transmit standard code list identification information

    2. 2100 · LQ · Industry Code Identification · Max 100 · Mandatory

       To identify standard industry codes

15. FA1 Loop Optional Repeat >1

    1. 2200 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

       To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

    2. 2300 · FA2 · Accounting Data · Max >1 · Mandatory

       To specify the detailed accounting data

Detail

1. RCD Loop Optional Repeat >1

   1. 0100 · RCD · Receiving Conditions · Max 1 · Mandatory

      To report receiving conditions and specify contested quantities

   2. 0200 · SN1 · Item Detail (Shipment) · Max 1 · Optional

      To specify line-item detail relative to shipment

   3. 0300 · CUR · Currency · Max 1 · Optional

      To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   4. 0400 · LIN · Item Identification · Max 100 · Optional

      To specify basic item identification data

   5. 0500 · PID · Product/Item Description · Max 1000 · Optional

      To describe a product or process in coded or free-form format

   6. 0600 · PO4 · Item Physical Details · Max 100 · Optional

      To specify the physical qualities, packaging, weights, and dimensions relating to the item

   7. 0700 · REF · Reference Information · Max 12 · Optional

      To specify identifying information

   8. 0800 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   9. 0900 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   10. 1000 · PRF · Purchase Order Reference · Max 25 · Optional

       To provide reference to a specific purchase order

   11. 1100 · MEA · Measurements · Max >1 · Optional

       To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   12. 1200 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

   13. 1300 · TD1 · Carrier Details (Quantity and Weight) · Max 20 · Optional

       To specify the transportation details relative to commodity, weight, and quantity

   14. 1400 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

       To specify the carrier and sequence of routing and provide transit time information

   15. 1500 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

       To specify transportation details relating to the equipment used by the carrier

   16. 1600 · TD4 · Carrier Details (Special Handling, or Hazardous Materials, or Both) · Max 5 · Optional

       To specify transportation special handling requirements, or hazardous materials information, or both

   17. 1700 · SAC · Service, Promotion, Allowance, or Charge Information · Max 10 · Optional

       To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

   18. 1800 · MAN · Marks and Numbers Information · Max >1 · Optional

       To indicate identifying marks and numbers for shipping containers

   19. LM Loop Optional Repeat 10

       1. 1850 · LM · Code Source Information · Max 1 · Mandatory

          To transmit standard code list identification information

       2. 1860 · LQ · Industry Code Identification · Max 100 · Mandatory

          To identify standard industry codes

   20. SLN Loop Optional Repeat 100

       1. 1900 · SLN · Subline Item Detail · Max 1 · Mandatory

          To specify product subline detail item data

       2. 2000 · PID · Product/Item Description · Max 1000 · Optional

          To describe a product or process in coded or free-form format

       3. 2030 · NM1 · Individual or Organizational Name · Max 1 · Optional

          To supply the full name of an individual or organizational entity

       4. LM Loop Optional Repeat 10

          1. 2050 · LM · Code Source Information · Max 1 · Mandatory

             To transmit standard code list identification information

          2. 2060 · LQ · Industry Code Identification · Max 100 · Mandatory

             To identify standard industry codes

   21. N1 Loop Optional Repeat 200

       1. 2100 · N1 · Party Identification · Max 1 · Mandatory

          To identify a party by type of organization, name, and code

       2. 2200 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names

       3. 2300 · N3 · Party Location · Max 2 · Optional

          To specify the location of the named party

       4. 2400 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 2500 · REF · Reference Information · Max 100 · Optional

          To specify identifying information

       6. 2600 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

       7. 2700 · FOB · F.O.B. Related Instructions · Max 1 · Optional

          To specify transportation instructions relating to shipment

   22. FA1 Loop Optional Repeat >1

       1. 2800 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

          To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

       2. 2900 · FA2 · Accounting Data · Max >1 · Mandatory

          To specify the detailed accounting data

Summary

1. 0100 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   The number of line items (CTT01) is the accumulation of the number of RCD segments. If used, hash total (CTT02) is the sum of the value of quantities received (RCD02) for each RCD segment.

2. 0200 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)