EDI 861 Receiving Advice

Functional Group RC

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data contents of a receiving advice transaction set. The receiving advice transaction set provides for customary and established business and industry practice relative to the notification of a receipt of goods and services.

Heading

1. 2 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 3 · BRA · Beginning Segment for Receiving Advice · Max 1 · Mandatory

   To indicate the beginning of a receiving advice transaction set and to transmit identifying number and date.

3. 4 · NTE · Note/Special Instruction F · Max 100

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 5 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

5. 6 · REF · Reference Numbers · Max 12 · Optional

   To transmit identifying numbers.

6. 7 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

7. 8 · DTM · Date/Time Reference · Max 10 · Mandatory

   To specify pertinent dates and times

8. 9 · PRF · Purchase Order Reference · Max 25 · Optional

   To provide reference to a specific purchase order

9. 10 · TD1 · Carrier Details (Quantity and Weight) · Max 2 · Optional

   To specify the transportation details relative to commodity, weight and quantity.

10. 11 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

    To specify the carrier, sequence of routing and to provide transit time information

11. 12 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

    To specify transportation details relating to the equipment used by the carrier.

12. 13 · TD4 · Carrier Details (Special Handling/Hazardous Materials) · Max 5 · Optional

    To specify transportation special handling requirements and hazardous materials information

13. N1 Loop Optional Repeat 200

    1. 14 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

    2. 15 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 16 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 17 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 18 · REF · Reference Numbers · Max 12 · Optional

       To transmit identifying numbers.

    6. 19 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

    7. 20 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

Detail

1. RCD Loop Optional Repeat 200000

   1. 22 · RCD · Receiving Conditions · Max 1 · Mandatory

      To report receiving conditions and specify contested quantities

   2. 23 · SN1 · Item Detail (Shipment) · Max 1 · Optional

      To specify line item detail relative to shipment

   3. 24 · CUR · Currency · Max 1 · Optional

      To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   4. 25 · LIN · Item Identification Detail · Max 100 · Optional

      To specify basic item identification data.

   5. 27 · PID · Product/Item Description · Max 1000 · Optional

      To describe a product in coded or free-form format

   6. SLN Loop Optional Repeat 100

      1. 28 · SLN · Subline Item Detail · Max 1 · Mandatory

         To specify product subline detail item data

      2. 29 · PID · Product/Item Description · Max 1000 · Optional

         To describe a product in coded or free-form format

   7. 30 · PO4 · Item Physical Details · Max 100 · Optional

      To specify the physical qualities, packaging, weights and dimensions relating to the item.

   8. 31 · REF · Reference Numbers · Max 12 · Optional

      To transmit identifying numbers.

   9. 32 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   10. 33 · DTM · Date/Time Reference · Max 10 · Optional

       To specify pertinent dates and times

   11. 34 · PRF · Purchase Order Reference · Max 25 · Optional

       To provide reference to a specific purchase order

   12. 35 · MEA · Measurements · Max 40 · Optional

       To specify physical measurements, including dimensions, tolerances, weights and counts.

   13. 36 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

   14. N1 Loop Optional Repeat 200

       1. 37 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name and code

       2. 38 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 39 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 40 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 41 · REF · Reference Numbers · Max 12 · Optional

          To transmit identifying numbers.

       6. 42 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

       7. 43 · FOB · F.O.B. Related Instructions · Max 1 · Optional

          To specify transportation instructions relating to shipment

   15. 44 · TD1 · Carrier Details (Quantity and Weight) · Max 20 · Optional

       To specify the transportation details relative to commodity, weight and quantity.

   16. 45 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

       To specify the carrier, sequence of routing and to provide transit time information

   17. 46 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

       To specify transportation details relating to the equipment used by the carrier.

   18. 47 · TD4 · Carrier Details (Special Handling/Hazardous Materials) · Max 5 · Optional

       To specify transportation special handling requirements and hazardous materials information

   19. 48 · ITA · Allowance, Charge or Service · Max 10 · Optional

       To specify allowances, charges or services

   20. 49 · MAN · Marks and Numbers · Max 10 · Optional

       To indicate identifying marks and numbers for shipping containers

Summary

1. 51 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

2. 52 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments, including the beginning (ST) and ending (SE) segments.