EDI 861 Receiving Advice/Acceptance Certificate

Functional Group RC

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data contents of a receiving advice or acceptance certificate transaction set. The receiving advice or acceptance certificate transaction set provides for customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BRA · Beginning Segment for Receiving Advice or Acceptance Certificate · Max 1 · Mandatory

   To indicate the beginning of a receiving advice or acceptance certificate transaction set and to transmit an identifying number, date and time

   This transaction set is a receiving advice unless BRA04 contains a value of "8". When BRA04 contains a value of "8", the transaction set is an Acceptance Certificate and the units received is the units accepted.

3. 030 · NTE · Note/Special Instruction F · Max 100

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 040 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

5. 050 · REF · Reference Numbers · Max 12 · Optional

   To specify identifying numbers.

6. 060 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

7. 070 · DTM · Date/Time Reference · Max 10 · Mandatory

   To specify pertinent dates and times

8. 080 · PRF · Purchase Order Reference · Max 25 · Optional

   To provide reference to a specific purchase order

9. 090 · TD1 · Carrier Details (Quantity and Weight) · Max 2 · Optional

   To specify the transportation details relative to commodity, weight and quantity.

10. 100 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

    To specify the carrier, sequence of routing and to provide transit time information

11. 110 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

    To specify transportation details relating to the equipment used by the carrier.

12. 120 · TD4 · Carrier Details (Special Handling or Hazardous Materials or Both) · Max 5 · Optional

    To specify transportation special handling requirements or hazardous materials information or both

13. 125 · MEA · Measurements · Max 40 · Optional

    To specify physical measurements, including dimensions, tolerances, weights and counts.

14. N1 Loop Optional Repeat 200

    1. 130 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

    2. 140 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 150 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 160 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 170 · REF · Reference Numbers · Max 100 · Optional

       To specify identifying numbers.

    6. 180 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

    7. 190 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

Detail

1. RCD Loop Optional Repeat 200000

   1. 010 · RCD · Receiving Conditions · Max 1 · Mandatory

      To report receiving conditions and specify contested quantities

   2. 020 · SN1 · Item Detail (Shipment) · Max 1 · Optional

      To specify line item detail relative to shipment

   3. 030 · CUR · Currency · Max 1 · Optional

      To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   4. 040 · LIN · Item Identification · Max 100 · Optional

      To specify basic item identification data.

   5. 050 · PID · Product/Item Description · Max 1000 · Optional

      To describe a product or process in coded or free-form format

2. PO4 Loop Optional Repeat 100

   1. 060 · PO4 · Item Physical Details · Max 100 · Mandatory

      To specify the physical qualities, packaging, weights and dimensions relating to the item.

   2. 070 · REF · Reference Numbers · Max 12 · Optional

      To specify identifying numbers.

   3. 080 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   4. 090 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   5. 100 · PRF · Purchase Order Reference · Max 25 · Optional

      To provide reference to a specific purchase order

   6. 110 · MEA · Measurements · Max 40 · Optional

      To specify physical measurements, including dimensions, tolerances, weights and counts.

   7. 120 · FOB · F.O.B. Related Instructions · Max 1 · Optional

      To specify transportation instructions relating to shipment

   8. 130 · TD1 · Carrier Details (Quantity and Weight) · Max 20 · Optional

      To specify the transportation details relative to commodity, weight and quantity.

   9. 140 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

      To specify the carrier, sequence of routing and to provide transit time information

3. TD3 Loop Optional Repeat 200

   1. 150 · TD3 · Carrier Details (Equipment) · Max 12 · Mandatory

      To specify transportation details relating to the equipment used by the carrier.

   2. 160 · TD4 · Carrier Details (Special Handling or Hazardous Materials or Both) · Max 5 · Optional

      To specify transportation special handling requirements or hazardous materials information or both

   3. 170 · ITA · Allowance, Charge or Service · Max 10 · Optional

      To specify allowances, charges or services

   4. 180 · MAN · Marks and Numbers · Max 10 · Optional

      To indicate identifying marks and numbers for shipping containers

   5. SLN Loop Optional Repeat 100

      1. 190 · SLN · Subline Item Detail · Max 1 · Mandatory

         To specify product subline detail item data

      2. 200 · PID · Product/Item Description · Max 1000 · Optional

         To describe a product or process in coded or free-form format

   6. N1 Loop Optional Repeat 200

      1. 210 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

      2. 220 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 230 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 240 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 250 · REF · Reference Numbers · Max 100 · Optional

         To specify identifying numbers.

      6. 260 · PER · Administrative Communications Contact · Max 3 · Optional

         To identify a person or office to whom administrative communications should be directed

      7. 270 · FOB · F.O.B. Related Instructions · Max 1 · Optional

         To specify transportation instructions relating to shipment

Summary

1. 010 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   The number of line items (CTT01) is the accumulation of the number of RCD segments. If used, hash total (CTT02) is the sum of the value of quantities received (RCD02) for each RCD segment.

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).