EDI 855 Purchase Order Acknowledgment

Functional Group PR

X12M Supply Chain Subcommittee

What is an EDI 855?

An EDI 855 Purchase Order Acknowledgment communicates Purchase Order response details from a supplier to a buyer. It contains information about item availability (LIN Segment), order ship dates (DTM Segment), and replenishment dates for out of stock items (LDT Segment).

How is an EDI 855 used?

For example, after Retailer A sends an EDI 850 Purchase Order to Vendor B, Vendor B will respond with an EDI 855 Purchase Order Acknowledgment. It contains details about whether the order can be fulfilled fully, partially, or not at all. If the order is able to be shipped, an EDI 856 Ship Notice/Manifest and EDI 810 Invoice will likely follow.

Heading

Position

Segment

Name

Max use

02Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
03Beginning Segment for Purchase Order AcknowledgmentMandatory->Max 1
To indicate the beginning of the purchase order acknowledgment transaction set and transmit identifying numbers and dates.
04Note/Special InstructionF->Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
05CurrencyOptional->Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
06Reference NumbersOptional->Max 12
To transmit identifying numbers associated with the named party
07Administrative Communications ContactOptional->Max 3
To identify a person or office to whom administrative communications should be directed
08Sales Tax ReferenceOptional->Max 3
To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
09F.O.B. Related InstructionsOptional->Max 1
To specify transportation instructions relating to shipment
N1 Loop Optional
Repeat 200
1. 10NameMandatory->Max 1
  To identify a party by type of organization, name and code
2. 11Additional Name InformationOptional->Max 2
  To specify additional names or those longer than 35 characters in length
3. 12Address InformationOptional->Max 2
  To specify the location of the named party
4. 13Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 14Reference NumbersOptional->Max 12
  To transmit identifying numbers associated with the named party
6. 15Administrative Communications ContactOptional->Max 3
  To identify a person or office to whom administrative communications should be directed
7. 16F.O.B. Related InstructionsOptional->Max 1
  To specify transportation instructions relating to shipment
17Pricing InformationOptional->Max 25
To specify pricing information
18Special ServicesOptional->Max 25
To specify special conditions or services associated with the purchased product
19Header Sale ConditionOptional->Max 1
To specify general conditions or requirements of the sale
20Allowance, Charge or ServiceOptional->Max 10
To specify allowance or charges
21Terms of Sale/Deferred Terms of SaleOptional->Max 2
To specify terms of sale.
22Date/Time ReferenceOptional->Max 10
To specify pertinent dates and times
23General ScheduleOptional->Max 5
To specify general scheduling conditions
24Product/Item DescriptionOptional->Max 200
To describe a product in coded or free-form format
25MeasurementsOptional->Max 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
26PaperworkOptional->Max 25
To specify the type and transmission of paperwork relating to product or order.
27Marking, Packaging, LoadingOptional->Max 25
To describe marking, packaging, loading and unloading requirements.
28Carrier Details (Quantity and Weight)Optional->Max 2
To specify the transportation details relative to commodity, weight and quantity.
29Carrier Details (Routing Sequence/Transit Time)Optional->Max 12
To specify the carrier, sequence of routing and to provide transit time information
30Carrier Details (Equipment)Optional->Max 12
To specify transportation details relating to the equipment used by the carrier.
31Carrier Details (Special Handling/Hazardous Materials)Optional->Max 5
To specify transportation special handling requirements and hazardous materials information
32Marks and NumbersOptional->Max 10
To indicate identifying marks and numbers for shipping containers

Detail

Position

Segment

Name

Max use

PO1 Loop Optional
Repeat 100000
1. 34Purchase Order Baseline Item DataMandatory->Max 1
  To specify basic and most frequently used purchase order line item data
2. 35CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
3. 36Item DescriptionOptional->Max 1000
  To describe an item in either an industry standard or free-form format
4. SLN Loop Optional
  Repeat 100
  1. 37Subline Item DetailMandatory->Max 1
    To specify product subline detail item data
  2. 38Item DescriptionOptional->Max 1000
    To describe an item in either an industry standard or free-form format
5. 39Additional Item DetailOptional->Max 25
  To specify additional item related data involving variations in normal price/quantity structure.
6. 40Pricing InformationOptional->Max 25
  To specify pricing information
7. 41Product/Item DescriptionOptional->Max 200
  To describe a product in coded or free-form format
8. 42MeasurementsOptional->Max 40
  To specify physical measurements, including dimensions, tolerances, weights and counts.
9. 43PaperworkOptional->Max 25
  To specify the type and transmission of paperwork relating to product or order.
10. 44Marking, Packaging, LoadingOptional->Max 25
  To describe marking, packaging, loading and unloading requirements.
11. 45Item Physical DetailsOptional->Max 1
  To specify the physical qualities, packaging, weights and dimensions relating to the item.
12. 46Reference NumbersOptional->Max 12
  To transmit identifying numbers associated with the named party
13. 47Administrative Communications ContactOptional->Max 3
  To identify a person or office to whom administrative communications should be directed
14. 48Special ServicesOptional->Max 25
  To specify special conditions or services associated with the purchased product
15. 49Allowance, Charge or ServiceOptional->Max 10
  To specify allowance or charges
16. 50Conditions of SaleOptional->Max 1
  To specify general conditions or requirements and to detail conditions for substitution of alternate products
17. 51Terms of Sale/Deferred Terms of SaleOptional->Max 2
  To specify terms of sale.
18. 52Sales Tax ReferenceOptional->Max 3
  To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.
19. 53F.O.B. Related InstructionsOptional->Max 1
  To specify transportation instructions relating to shipment
20. N1 Loop Optional
  Repeat 200
  1. 54NameMandatory->Max 1
    To identify a party by type of organization, name and code
  2. 55Additional Name InformationOptional->Max 2
    To specify additional names or those longer than 35 characters in length
  3. 56Address InformationOptional->Max 2
    To specify the location of the named party
  4. 57Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
  5. 58Reference NumbersOptional->Max 12
    To transmit identifying numbers associated with the named party
  6. 59Administrative Communications ContactOptional->Max 3
    To identify a person or office to whom administrative communications should be directed
  7. 60F.O.B. Related InstructionsOptional->Max 1
    To specify transportation instructions relating to shipment
21. 61Destination QuantityOptional->Max 500
  To specify destination and quantity detail.
22. 62Date/Time ReferenceOptional->Max 10
  To specify pertinent dates and times
23. 63Line Item ScheduleOptional->Max 104
  To specify the data for scheduling a specific line item.
24. 64Carrier Details (Quantity and Weight)Optional->Max 1
  To specify the transportation details relative to commodity, weight and quantity.
25. 65Carrier Details (Routing Sequence/Transit Time)Optional->Max 12
  To specify the carrier, sequence of routing and to provide transit time information
26. 66Carrier Details (Equipment)Optional->Max 12
  To specify transportation details relating to the equipment used by the carrier.
27. 67Carrier Details (Special Handling/Hazardous Materials)Optional->Max 5
  To specify transportation special handling requirements and hazardous materials information
28. 68Marks and NumbersOptional->Max 10
  To indicate identifying marks and numbers for shipping containers
29. 69Line Item AcknowledgmentOptional->Max 104
  To acknowledge the ordered quantities and specify the ready date for a specific line item.

Summary

Position

Segment

Name

Max use

71Transaction TotalsMandatory->Max 1
To transmit a hash total for a specific element in the transaction set
72Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)