EDI 850 Purchase Order

Functional Group PO

X12M Supply Chain Subcommittee

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What is the EDI 850

An EDI 850 Purchase Order communicates order details from a buyer to a supplier. It contains information about the order identification (BEG Segment), the item details (PO1 segment) and the shipping details (TD5 segment).

How is the EDI 850 used?

For example, Retailer A sends an 850 Purchase Order to Vendor B. Vendor B is then responsible for “fulfilling” that order back to Retailer A. Vendor B will respond with an 855 Purchase Order Acknowledgment to accept or reject the 850 Purchase Order.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the purchase order transaction set and transmit identifying numbers and dates.

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To transmit identifying numbers associated with the named party

  6. To identify a person or office to whom administrative communications should be directed

  7. To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.

  8. To specify transportation instructions relating to shipment

  9. N1 Loop Optional
    Repeat 200

    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying numbers associated with the named party

    6. To identify a person or office to whom administrative communications should be directed

    7. To specify transportation instructions relating to shipment

  10. To specify pricing information

  11. To specify special conditions or services associated with the purchased product

  12. To specify general conditions or requirements of the sale

  13. To specify allowance or charges

  14. To specify terms of sale.

  15. To specify pertinent dates and times

  16. To specify general scheduling conditions

  17. To describe a product in coded or free-form format

  18. To specify physical measurements, including dimensions, tolerances, weights and counts.

  19. To specify the type and transmission of paperwork relating to product or order.

  20. To describe marking, packaging, loading and unloading requirements.

  21. To specify the transportation details relative to commodity, weight and quantity.

  22. To specify the carrier, sequence of routing and to provide transit time information

  23. To specify transportation details relating to the equipment used by the carrier.

  24. To specify transportation special handling requirements and hazardous materials information

  25. To indicate identifying marks and numbers for shipping containers

Detail

Position
Segment
Name
Max use
  1. PO1 Loop Mandatory
    Repeat 100000

    1. To specify basic and most frequently used purchase order line item data

    2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    3. To describe an item in either an industry standard or free-form format

    4. SLN Loop Optional
      Repeat 100

      1. To specify product subline detail item data

      2. To describe an item in either an industry standard or free-form format

    5. To specify additional item related data involving variations in normal price/quantity structure.

    6. To specify pricing information

    7. To describe a product in coded or free-form format

    8. To specify physical measurements, including dimensions, tolerances, weights and counts.

    9. To specify the type and transmission of paperwork relating to product or order.

    10. To describe marking, packaging, loading and unloading requirements.

    11. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    12. To transmit identifying numbers associated with the named party

    13. To identify a person or office to whom administrative communications should be directed

    14. To specify special conditions or services associated with the purchased product

    15. To specify allowance or charges

    16. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    17. To specify terms of sale.

    18. To provide data required for proper notification/determination of applicable sales and related taxes applying to the transaction.

    19. To specify transportation instructions relating to shipment

    20. N1 Loop Optional
      Repeat 200

      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying numbers associated with the named party

      6. To identify a person or office to whom administrative communications should be directed

      7. To specify transportation instructions relating to shipment

    21. To specify destination and quantity detail.

    22. To specify pertinent dates and times

    23. To specify the data for scheduling a specific line item.

    24. To specify the transportation details relative to commodity, weight and quantity.

    25. To specify the carrier, sequence of routing and to provide transit time information

    26. To specify transportation details relating to the equipment used by the carrier.

    27. To specify transportation special handling requirements and hazardous materials information

    28. To indicate identifying marks and numbers for shipping containers

Summary

Position
Segment
Name
Max use

  1. To transmit a hash total for a specific element in the transaction set

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)

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