RECADV Receiving advice

TBG1 Supply Chain

This message is to address the business needs related to the goods receipt. This message is used to report the physical receipt of goods. The message allows for the reporting of discrepancies in products, quantities, terms, packages, etc.

The message may contain only the information that the received consignment is completely in line with the consignment information given in the Despatch advice message. In case there is no detail to be provided.

The message may inform about the discrepancies: - between the received consignment and consignment information given in the Despatch advice message. - between the received goods and the ordered goods in the ORDERS, DELFOR or DELJIT information.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Receiving advice message is RECADV. Note: Receiving advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 RECADV 0052 D 0054 16B 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment for unique identification of the Receiving advice message, name and its number.

  3. Date/time/period related to the whole message.

  4. A segment indicating that the message is subject to special conditions owing to origin or commercial factors.

  5. A segment to specify currencies and relevant details for the rate of exchange.

  6. A segment to provide a clear or coded textual description of a reception rejection.

  7. Segment group 1
    Repeat 10

    1. A segment for referencing documents relating to the whole Receiving advice message, e.g. despatch advice, purchase orders, delivery instructions. If the RECADV refers to a prior message, this message has to be referenced.

    2. Date or date and time as applied to the referred document.

    3. A segment identifying the components of an accounting citation.

    4. A segment providing a monetary amount related to an associated accounting citation.

    5. A segment identifying the purpose of the accounting citation and indicating whether it is an allowance or a charge.

  8. Segment group 2
    Repeat 10

    1. A segment identifying documents where a discrepancy occurs.

    2. Segment group 3
      Repeat 10

      1. A segment to report the logical state of the document upon receipt, e.g. required document not received or incorrect.

      2. A segment to give instructions to correct the discrepancy reflected by CDI segment, e.g. send again.

  9. Segment group 4
    Repeat 99

    1. A segment for identifying names and addresses and their functions relevant for the whole Receiving advice. Identification of at least the recipient of the goods is mandatory. It is recommended that where possible only the coded form of the party ID should be specified.

    2. A segment indicating more details regarding specific places or locations related to the party specified in the NAD segment, e.g. internal site and, or building number.

    3. Segment group 5
      Repeat 10

      1. A segment for referencing documents relating to the party specified by the NAD segment.

      2. A segment for date or date and time as related to the referred document.

    4. Segment group 6
      Repeat 10

      1. A segment to identify person, function, department to whom communication should be directed.

      2. A segment to identify communication types and numbers for person, function, department identified in CTA.

  10. Segment group 7
    Repeat 10

    1. A segment to indicate the terms of delivery.

    2. Segment group 8
      Repeat 10

      1. A segment to report a discrepancy on the terms of delivery upon receipt.

      2. A segment to give instructions to correct the discrepancy reflected by CDI segment.

    3. Segment group 9
      Repeat 10

      1. A segment indicating locations relevant to the TOD segment.

      2. A segment to report discrepancy on locations.

  11. Segment group 10
    Repeat 10

    1. A segment specifying the carriage, and the mode and means of transport of the goods arrived.

      040 D5(040,030) If first, then all

    2. A segment giving the date or date and time information of the identified means of transport.

    3. A segment to report the state of the mode and means of transport.

  12. Segment group 11
    Repeat 9999

    1. A segment to identify the specific equipment item.

    2. Segment group 12
      Repeat 10

      1. A segment to report the physical state of the equipment upon receipt, e.g. damaged, missing.

      2. A segment to give instructions, e.g. pick up.

    3. Segment group 13
      Repeat 25

      1. A segment specifying a seal number.

      2. A segment identifying the anomaly reported.

    4. Segment group 14
      Repeat 10

      1. A segment identifying equipment attached to the equipment identified in the EQD segment.

      2. Segment group 15
        Repeat 10

        1. A segment to report the physical state of the attached equipment upon receipt, e.g. damaged, missing.

        2. A segment to give instruction, e.g. pick up.

  13. Segment group 16
    Repeat 9999

    1. A segment identifying the sequence in which packing of the consignment is presented, e.g. a pallet loaded with boxes.

    2. Segment group 17
      Repeat 9

      1. A segment for referencing documents relating to the transport.

      2. A segment for date or date and time as related to the referred document.

    3. Segment group 18
      Repeat 9

      1. A segment specifying the carriage, and the mode and means oftransport of the goods arrived.

        040 D5(040,030) If first, then all

      2. A segment giving the date or date and time information of the identified means of transport.

    4. Segment group 19
      Repeat 9

      1. A segment for identifying names and addresses of the party relevant to the delivery place by means of transport.

      2. A segment indicating more details regarding specific placesor locations related to the party specified in the name and address segment, e.g. internal site, building number.

    5. Segment group 20
      Repeat 9999

      1. A segment specifying the number and type of packages or physical units and the physical type of packaging of the arrived goods.

      2. A segment identifying quantity variances between the number of units received (as specified in the PAC segment) and the number of units expected or planned.

      3. Segment group 21
        Repeat 999

        1. A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

        2. A segment for referencing the package identification, e.g. master local number.

        3. Segment group 22
          Repeat 10

          1. A segment to report the physical state of the related package, e.g. damaged, missing.

          2. A segment to give instructions, e.g. replace.

        4. Segment group 23
          Repeat 999

          1. A segment providing identity numbers applied to packages being received or missing.

          2. Segment group 24
            Repeat 10

            1. A segment to report the physical state of the identified package upon receipt, e.g. damaged, missing.

            2. A segment to give instructions, e.g. replace.

    6. Segment group 25
      Repeat 9999

      1. A segment identifying the product or service received.

      2. A segment providing additional product or service identification.

      3. A segment describing the product or service received. This segment should be used for a product or service that cannot be identified by a product code or article number.

      4. A segment to give quantity information about the product specified in the LIN, PIA or IMD segment.

      5. A segment identifying quantity variances between quantity per item and quantity per item expected or planned.

      6. A segment providing date or date and time information relevant for the delivery of product.

      7. A segment to provide price information related to the current line item.

      8. A segment to provide percentage information related to the current line item.

      9. A segment to provide a clear or coded textual description of a reception rejection.

      10. Segment group 26
        Repeat 99

        1. A segment to provide party information related to the line item.

        2. A segment indicating more details regarding specific placesor locations related to the party specified in the name and address segment, e.g. internal site, building number.

        3. Segment group 27
          Repeat 99

          1. A segment to identify person, function, department to whom communication should be directed.

          2. A segment to identify communication types and numbers for person, function, department identified in the contact information segment.

      11. Segment group 28
        Repeat 10

        1. A segment to report the physical state of the product upon receipt e.g. wrong colour.

        2. A segment to give instructions, e.g. replace.

      12. Segment group 29
        Repeat 10

        1. A segment identifying documents where a discrepancy occurs.

        2. Segment group 30
          Repeat 10

          1. A segment to report the physical or logical state of the document upon receipt, e.g. required documents not received or incorrect.

          2. A segment to give instructions, e.g. send again.

      13. Segment group 31
        Repeat 99

        1. A segment providing identity numbers of goods being received or missing.

        2. Segment group 32
          Repeat 10

          1. A segment to report the receiving conditions for the identified goods, e.g. missing, damaged.

          2. A segment to give instructions , e.g. replace.

      14. Segment group 33
        Repeat 10

        1. A segment for referencing documents relating to the line item specified by the LIN or IMD segment.

        2. A segment for date or date and time as related to the referred document.

        3. A segment identifying the components of an accounting citation.

        4. A segment providing a monetary amount related to an associated accounting citation.

        5. A segment identifying the purpose of the accounting citation and indicating whether it is an allowance or a charge.

      15. Segment group 34
        Repeat 9999

        1. A segment specifying marking and labels used on identified package(s).

        2. A segment to specify the quantity per package.

        3. A segment identifying quantity variances between quantity per package received and quantity per package expected or planned.

        4. Segment group 35
          Repeat 10

          1. A segment to report the physical state of the package, e.g. missing, damaged.

          2. A segment to give instructions, e.g. replace.

        5. Segment group 36
          Repeat 10

          1. A segment providing identity numbers of packages received or missing.

          2. Segment group 37
            Repeat 10

            1. A segment to report the physical state of the identified packages , e.g. missing, damaged.

            2. A segment to give instructions, e.g. replace.

        6. Segment group 38
          Repeat 9

          1. A segment for referencing documents relating to the package.

          2. A segment for date or date and time as related to the referred document.

  14. A segment by which control total may be provided by sender for checking by the receiver.

  15. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

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