EDI 858 Shipment Information

Functional Group SI

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Information Transaction Set (858) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit detailed bill-of-lading, rating, and/or scheduling information pertinent to a shipment.

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Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying numbers, dates and other basic data relating to the transaction set.

  3. To transmit identification numbers and other basic shipment data

  4. To transmit rail-specific shipment data

  5. To indicate that the equipment is or is not to be released.

  6. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

  7. To identify specific flight or voyage information for multimodal shipments.

  8. To specify the authority for authorizing an action and the date authentication is made

  9. To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out

  10. To specify the currency being used in the transaction set

  11. To specify terms of sale.

  12. To specify pertinent dates and times

  13. To identify a person or office to whom administrative communications should be directed

  14. To cross-reference additional equipment to a primary piece of equipment.

  15. To identify the rail origin of this shipment.

  16. To identify the rail destination of this shipment.

  17. To specify airline and airport routing sequences

  18. To specify carrier and routing sequences and details

  19. To specify carrier and routing sequences and details.

  20. Contractual or operational port or point relevant to the movement of the cargo.

  21. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

  22. To specify special handling instructions in coded or free-form format

  23. To specify mechanical protective service and ventilation instructions.

  24. To identify forms of unitization, liability issues and special services.

  25. To identify the party receiving the empty car

  26. To specify the geographic place of named party receiving the empty car

  27. To specify the routing of the empty car

  28. To specify details related to insurance

  29. To state terms and dates

  30. To reference details of the tariff used to arrive at applicable rates or charge

  31. To transmit information in a free-form format, if necessary, for comment or special instruction

  32. This segment is used to specify proforma invoice and B13 Canadian Customs Export Declaration information, required by U. S. and Canadian customs.

  33. To transmit the transportation and distribution requirements of grain at Canadian ports.

  34. N7 Loop Optional
    Repeat 600

    1. To identify the equipment.

    2. To cross-reference additional equipment to a primary piece of equipment.

    3. To record seal numbers used and the organization that applied the seals.

    4. To specify carrier equipment.

    5. To specify identifying numbers.

    6. To specify the chassis equipment details in terms of identifying numbers, weights and ownership

    7. To define motor vehicle identification and logistics.

  35. N1 Loop Optional
    Repeat 12

    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying numbers.

    6. To identify a person or office to whom administrative communications should be directed

  36. S5 Loop Optional
    Repeat 50

    1. To specify stop-off details in terms of weight, quantity and volume.

    2. To specify pertinent dates and times

    3. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    4. To identify forms of unitization, liability issues and special services.

    5. N1 Loop Optional
      Repeat 5

      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying numbers.

      6. To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
  1. LX Loop Mandatory
    Repeat 999

    1. To reference a line number in a transaction set.

    2. To identify the equipment.

    3. To cross-reference additional equipment to a primary piece of equipment.

    4. To record seal numbers used and the organization that applied the seals.

    5. To specify carrier equipment.

    6. To specify identifying numbers.

    7. To specify the chassis equipment details in terms of identifying numbers, weights and ownership

    8. To define motor vehicle identification and logistics.

    9. To reference details of the tariff used to arrive at applicable rates or charge

    10. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    11. To transmit information contained on an export license

    12. To transmit import license number and effective dates

    13. To specify the line item in terms of description, quantity, packaging, and marks and numbers.

    14. To identify a person or office to whom administrative communications should be directed

    15. To specify the hazardous classification, placard notation and endorsement information.

    16. To transmit specific hazardous material reference numbers.

    17. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.

    18. L0 Loop Optional
      Repeat 10

      1. To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.

      2. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

      3. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    19. LH1 Loop Optional
      Repeat 100

      1. To specify the hazardous commodity identification reference number and quantity.

      2. To specify the hazardous classification, placard notation and endorsement information.

        If the hazardous endorsement (LH204) is ``NONE'', then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.

      3. To specify the hazardous material shipping name and additional descriptive requirements.

      4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

      5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

      6. To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.

      7. To specify the placard information required by the second government agency when shipment is to cross into another country

      8. To transmit specific hazardous material reference numbers.

        All receivers of the EDI transactions covering empty tank cars which last contained hazardous commodities must be able to add the constant words: RESIDUE: LAST CONTAINED ahead of the contents of LHE01 and add the constant: RESIDUE following the contents of the LHE02 when printing paper documents.

      9. To identify a person or office to whom administrative communications should be directed

      10. To specify the "last contained" hazardous shipping name, placard notation and reference numbers for empty equipment.

        When used in the hazardous material loop, the segment will identify the various certification, exemption or shipper-related numbers that relate to the specific line item of the shipment that are in addition to the UN/UA number reference in the LH1 segment.

Summary

Position
Segment
Name
Max use

  1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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