EDI 858 Shipment Information

Functional Group SI

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Information Transaction Set (858) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit detailed bill-of-lading, rating, and/or scheduling information pertinent to a shipment. This transaction set can also be used to exchange Government Bills of Lading (GBLs), Commercial Bills of Lading (CBLs), Transportation Control and Movement Documents (TCMDs), and Personal Property Government Bills of Lading (PPGBLs). It may be used by the U.S. Civilian Government, U.S. Department of Defense, and any of their trading partners to exchange information about the shipment of freight, household goods, and passengers. This transaction set fulfills information requirements established by U.S. Government transportation movement rules and regulations.

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Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying numbers, dates, and other basic data relating to the transaction set

  3. To transmit identification numbers and other basic shipment data

    BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.

  4. To transmit rail-specific shipment data

  5. To indicate that the equipment is or is not to be released

  6. To transmit identifying information as specified by the Reference Identification Qualifier

  7. To identify specific flight or voyage information for multimodal shipments

  8. To specify the authority for authorizing an action and the date authentication is made

  9. To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out

  10. To specify the currency being used in the transaction set

  11. To specify terms of sale

  12. To specify pertinent dates and times

  13. To identify a person or office to whom administrative communications should be directed

  14. To cross-reference additional equipment to a primary piece of equipment

  15. To identify the rail origin of the shipment

  16. To identify the rail destination of the shipment

  17. To specify airline and airport routing sequences

  18. To specify carrier and routing sequences and details

  19. To specify carrier and routing sequences and details

  20. Contractual or operational port or point relevant to the movement of the cargo

  21. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

  22. To specify special handling instructions in coded or free-form format

  23. To specify mechanical protective service and ventilation instructions

  24. To identify forms of unitization, liability issues, and special services

  25. To specify the cargo location on board the vessel

  26. To specify vessel code

  27. E1 Loop Optional
    Repeat 2

    1. To identify the party receiving the empty car

    2. To specify the geographic place of named party receiving the empty car

    3. To specify the routing of the empty car

    4. To communicate basis of pricing, such as contract number, quote number, or tariff number

  28. To specify details related to insurance

  29. To state terms and dates

  30. To reference details of the tariff used to arrive at applicable rates or charge

  31. To transmit information in a free-form format, if necessary, for comment or special instruction

  32. This segment is used to specify a pro forma invoice and B13 Canadian Customs Export Declaration information, required by U.S. and Canadian customs

  33. N7 Loop Optional
    Repeat 600

    1. To identify the equipment

    2. To send additional information regarding a specific piece of equipment

    3. To cross-reference additional equipment to a primary piece of equipment

    4. To record seal numbers used and the organization that applied the seals

    5. To specify carrier equipment

    6. To specify identifying information

    7. To specify the chassis equipment details in terms of identifying numbers, weights, and ownership

    8. To define motor vehicle identification and logistics

    9. To transmit the transportation and distribution requirements of grain at Canadian ports

    10. E1 Loop Optional
      Repeat 2

      1. To identify the party receiving the empty car

      2. To specify the geographic place of named party receiving the empty car

      3. To specify the routing of the empty car

      4. To communicate basis of pricing, such as contract number, quote number, or tariff number

  34. N1 Loop Optional
    Repeat 12

    1. To identify a party by type of organization, name, and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To specify special handling instructions in coded or free-form format

  35. S5 Loop Optional
    Repeat 999

    1. To specify stop-off detail reference numbers and stop reason

    2. To specify pertinent dates and times

    3. To transmit identifying information as specified by the Reference Identification Qualifier

    4. To identify forms of unitization, liability issues, and special services

    5. N1 Loop Optional
      Repeat 5

      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom administrative communications should be directed

  36. FA1 Loop Optional
    Repeat >1

    1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

    2. To specify the detailed accounting data

    3. To transmit weight information

Detail

Position
Segment
Name
Max use
  1. HL Loop Mandatory
    Repeat >1

    1. To identify dependencies among and the content of hierarchically related groups of data segments

    2. To identify the equipment

    3. To cross-reference additional equipment to a primary piece of equipment

    4. To record seal numbers used and the organization that applied the seals

    5. To specify carrier equipment

    6. To specify identifying information

    7. To specify the chassis equipment details in terms of identifying numbers, weights, and ownership

    8. To define motor vehicle identification and logistics

    9. To reference details of the tariff used to arrive at applicable rates or charge

    10. To reference details of the tariff used to arrive at applicable rates or charges for customer-requested service

    11. To transmit identifying information as specified by the Reference Identification Qualifier

    12. To specify special handling instructions in coded or free-form format

    13. To transmit information contained on an export license

    14. To transmit import license number and effective dates

    15. To specify the line item in terms of description, quantity, packaging, and marks and numbers

    16. To identify a person or office to whom administrative communications should be directed

    17. To specify the hazardous notation and endorsement information

    18. To transmit specific hazardous material reference numbers

    19. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

    20. To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out

    21. To specify pertinent dates and times

    22. To transmit information in a free-form format, if necessary, for comment or special instruction

    23. To describe information for loading aircraft with vehicles and other items

    24. To specify axle measurements for loading vehicles on aircraft or other conveyances

    25. L0 Loop Optional
      Repeat 20

      1. To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

      2. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

      3. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    26. LH1 Loop Optional
      Repeat 100

      1. To specify the hazardous commodity identification reference number and quantity

      2. To specify the hazardous notation and endorsement information

        If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.

      3. To specify the hazardous material shipping name and additional descriptive requirements

      4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

      5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

      6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

      7. To specify the placard information required by the second government agency when shipment is to cross into another country

      8. To transmit specific hazardous material reference numbers

        All receivers of the EDI transactions covering empty tank cars which last contained hazardous commodities must be able to add the constant words: RESIDUE: LAST CONTAINED ahead of the contents of LHE01 and add the constant: RESIDUE following the contents of the LHE02 when printing paper documents.

      9. To identify a person or office to whom administrative communications should be directed

      10. To specify the "last contained" hazardous shipping name, placard notation, and reference numbers for empty equipment

        When used in the hazardous material loop, the segment will identify the various certification, exemption or shipper-related numbers that relate to the specific line item of the shipment that are in addition to the UN/UA number reference in the LH1 segment.
    27. FA1 Loop Optional
      Repeat >1

      1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. To specify the detailed accounting data

      3. To transmit weight information

    28. NM1 Loop Optional
      Repeat 4

      1. To supply the full name of an individual or organizational entity

      2. To specify the location of the named party

      3. To specify the geographic place of the named party

    29. N1 Loop Optional
      Repeat 4

      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

Summary

Position
Segment
Name
Max use

  1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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