EDI 858 Shipment Information

Functional Group SI

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Information Transaction Set (858) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit detailed bill-of-lading, rating, and/or scheduling information pertinent to a shipment.

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Heading

Position

Segment

Name

Max use

010Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
020Beginning Segment For Data Correction Or ChangeOptional->Max 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
030General Shipment InformationMandatory->Max 1
To transmit identification numbers and other basic shipment data
BX05 contains the SCAC of the original roadhaul carrier receiving the shipment.
040Rail Shipment InformationOptional->Max 1
To transmit rail-specific shipment data
050ReleaseOptional->Max 1
To indicate that the equipment is or is not to be released
060Reference IdentificationOptional->Max 30
To transmit identifying information as specified by the Reference Identification Qualifier
065Cargo ManifestOptional->Max 3
To identify specific flight or voyage information for multimodal shipments
070AuthenticationOptional->Max 4
To specify the authority for authorizing an action and the date authentication is made
080PriorityOptional->Max 1
To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out
090CurrencyOptional->Max 1
To specify the currency being used in the transaction set
100Terms of Sale/Deferred Terms of SaleOptional->Max 1
To specify terms of sale
110Date/TimeOptional->Max 10
To specify pertinent dates and times
120Administrative Communications ContactOptional->Max 3
To identify a person or office to whom administrative communications should be directed
130Cross-Reference EquipmentOptional->Max 999
To cross-reference additional equipment to a primary piece of equipment
140Origin StationOptional->Max 1
To identify the rail origin of the shipment
150Destination StationOptional->Max 1
To identify the rail destination of the shipment
160Route Information (Air)Optional->Max 1
To specify airline and airport routing sequences
170Route InformationOptional->Max 13
To specify carrier and routing sequences and details
175Route Information - MotorOptional->Max 13
To specify carrier and routing sequences and details
180PortOptional->Max 5
Contractual or operational port or point relevant to the movement of the cargo
190MeasurementsOptional->Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
200Special Handling InstructionsOptional->Max 20
To specify special handling instructions in coded or free-form format
201Protective Service InstructionsOptional->Max 5
To specify mechanical protective service and ventilation instructions
210Special ServicesOptional->Max 6
To identify forms of unitization, liability issues, and special services
E1 Loop Optional
Repeat 2
1. 220Empty Car Disposition - Pended Destination ConsigneeMandatory->Max 1
  To identify the party receiving the empty car
2. 230Empty Car Disposition - Pended Destination CityOptional->Max 1
  To specify the geographic place of named party receiving the empty car
3. 240Empty Car Disposition - Pended Destination RouteOptional->Max 13
  To specify the routing of the empty car
4. 245Price Authority IdentificationOptional->Max 1
  To communicate basis of pricing, such as contract number, quote number, or tariff number
250InsuranceOptional->Max 1
To specify details related to insurance
260Sales/Delivery TermsOptional->Max 1
To state terms and dates
270Tariff ReferenceOptional->Max 30
To reference details of the tariff used to arrive at applicable rates or charge
280Note/Special InstructionOptional->Max 50
To transmit information in a free-form format, if necessary, for comment or special instruction
290Pro Forma - B13 InformationOptional->Max 1
This segment is used to specify a pro forma invoice and B13 Canadian Customs Export Declaration information, required by U.S. and Canadian customs
N7 Loop Optional
Repeat 600
1. 330Equipment DetailsMandatory->Max 1
  To identify the equipment
2. 331Equipment CharacteristicsOptional->Max 1
  To send additional information regarding a specific piece of equipment
3. 335Cross-Reference EquipmentOptional->Max 30
  To cross-reference additional equipment to a primary piece of equipment
4. 340Seal NumbersOptional->Max 5
  To record seal numbers used and the organization that applied the seals
5. 350Equipment OrderedOptional->Max 1
  To specify carrier equipment
6. 360Reference IdentificationOptional->Max 5
  To specify identifying information
7. 370Intermodal Chassis EquipmentOptional->Max 1
  To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
8. 375Motor Vehicle ControlOptional->Max 21
  To define motor vehicle identification and logistics
9. 380Canadian Grain InformationOptional->Max 15
  To transmit the transportation and distribution requirements of grain at Canadian ports
10. E1 Loop Optional
  Repeat 2
  1. 381Empty Car Disposition - Pended Destination ConsigneeMandatory->Max 1
    To identify the party receiving the empty car
  2. 382Empty Car Disposition - Pended Destination CityOptional->Max 1
    To specify the geographic place of named party receiving the empty car
  3. 383Empty Car Disposition - Pended Destination RouteOptional->Max 13
    To specify the routing of the empty car
  4. 384Price Authority IdentificationOptional->Max 1
    To communicate basis of pricing, such as contract number, quote number, or tariff number
N1 Loop Optional
Repeat 12
1. 390NameMandatory->Max 1
  To identify a party by type of organization, name, and code
2. 400Additional Name InformationOptional->Max 2
  To specify additional names or those longer than 35 characters in length
3. 410Address InformationOptional->Max 2
  To specify the location of the named party
4. 420Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 430Reference IdentificationOptional->Max 12
  To specify identifying information
6. 440Administrative Communications ContactOptional->Max 3
  To identify a person or office to whom administrative communications should be directed
7. 445Special Handling InstructionsOptional->Max 5
  To specify special handling instructions in coded or free-form format
S5 Loop Optional
Repeat 50
1. 450Stop Off DetailsMandatory->Max 1
  To specify stop-off details in terms of weight, quantity and volume
2. 460Date/TimeOptional->Max 6
  To specify pertinent dates and times
3. 470Reference IdentificationOptional->Max 10
  To transmit identifying information as specified by the Reference Identification Qualifier
4. 480Special ServicesOptional->Max 6
  To identify forms of unitization, liability issues, and special services
5. N1 Loop Optional
  Repeat 5
  1. 490NameMandatory->Max 1
    To identify a party by type of organization, name, and code
  2. 500Additional Name InformationOptional->Max 2
    To specify additional names or those longer than 35 characters in length
  3. 510Address InformationOptional->Max 2
    To specify the location of the named party
  4. 520Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
  5. 530Reference IdentificationOptional->Max 12
    To specify identifying information
  6. 540Administrative Communications ContactOptional->Max 3
    To identify a person or office to whom administrative communications should be directed

Detail

Position

Segment

Name

Max use

LX Loop Mandatory
Repeat 999
1. 010Assigned NumberMandatory->Max 1
  To reference a line number in a transaction set
2. 020Equipment DetailsOptional->Max 1
  To identify the equipment
3. 030Cross-Reference EquipmentOptional->Max 1
  To cross-reference additional equipment to a primary piece of equipment
4. 040Seal NumbersOptional->Max 5
  To record seal numbers used and the organization that applied the seals
5. 050Equipment OrderedOptional->Max 1
  To specify carrier equipment
6. 060Reference IdentificationOptional->Max 5
  To specify identifying information
7. 070Intermodal Chassis EquipmentOptional->Max 1
  To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
8. 080Motor Vehicle ControlOptional->Max 24
  To define motor vehicle identification and logistics
9. 090Tariff ReferenceOptional->Max 10
  To reference details of the tariff used to arrive at applicable rates or charge
10. 095Tariff ReferenceOptional->Max 1
  To reference details of the tariff used to arrive at applicable rates or charges for customer-requested service
11. 100Reference IdentificationOptional->Max 10
  To transmit identifying information as specified by the Reference Identification Qualifier
12. 105Special Handling InstructionsOptional->Max 1
  To specify special handling instructions in coded or free-form format
13. 110Export LicenseOptional->Max 6
  To transmit information contained on an export license
14. 120Import LicenseOptional->Max 1
  To transmit import license number and effective dates
15. 130Description, Marks and NumbersOptional->Max 10
  To specify the line item in terms of description, quantity, packaging, and marks and numbers
16. 131Administrative Communications ContactOptional->Max 5
  To identify a person or office to whom administrative communications should be directed
17. 132Hazardous Classification InformationOptional->Max 6
  To specify the hazardous classification, placard notation, and endorsement information
18. 133Hazardous Material Identifying Reference NumbersOptional->Max 1
  To transmit specific hazardous material reference numbers
19. 134Hazardous CertificationOptional->Max 5
  To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
20. L0 Loop Optional
  Repeat 10
  1. 140Line Item - Quantity and WeightMandatory->Max 1
    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
  2. 150Rate and ChargesOptional->Max 20
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
  3. 160MeasurementsOptional->Max 10
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
21. LH1 Loop Optional
  Repeat 100
  1. 170Hazardous Identification InformationMandatory->Max 1
    To specify the hazardous commodity identification reference number and quantity
  2. 180Hazardous Classification InformationOptional->Max 4
    To specify the hazardous classification, placard notation, and endorsement information
    If the hazardous endorsement (LH204) is ``NONE'', then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
  3. 190Hazardous Material Shipping NameOptional->Max 12
    To specify the hazardous material shipping name and additional descriptive requirements
  4. 191Freeform Hazardous Material InformationOptional->Max 20
    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
  5. 192EPA Required DataOptional->Max 3
    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
  6. 200Canadian Dangerous RequirementsOptional->Max 1
    To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
  7. 201Transborder Hazardous RequirementsOptional->Max 3
    To specify the placard information required by the second government agency when shipment is to cross into another country
  8. 210Hazardous Material Identifying Reference NumbersOptional->Max 10
    To transmit specific hazardous material reference numbers
    All receivers of the EDI transactions covering empty tank cars which last contained hazardous commodities must be able to add the constant words: RESIDUE: LAST CONTAINED ahead of the contents of LHE01 and add the constant: RESIDUE following the contents of the LHE02 when printing paper documents.
  9. 215Administrative Communications ContactOptional->Max 5
    To identify a person or office to whom administrative communications should be directed
  10. 220Empty Equipment Hazardous Material InformationOptional->Max 1
    To specify the "last contained" hazardous shipping name, placard notation, and reference numbers for empty equipment
    When used in the hazardous material loop, the segment will identify the various certification, exemption or shipper-related numbers that relate to the specific line item of the shipment that are in addition to the UN/UA number reference in the LH1 segment.

Summary

Position

Segment

Name

Max use

010Total Weight and ChargesOptional->Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
020Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)