EDI 858 Shipment Information

Functional Group SI

X12I Transportation Subcommittee

This standard provides the format and establishes the data contents of a shipment information transaction set. The shipment information transaction set provides the sender with the capability to transmit detailed bill-of-lading, rating, and/or scheduling information pertinent to a shipment.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · ZC · Correction or Change Reference Information · Max 1 · Optional

   To identify that a previous transaction was sent and that it is now necessary to correct or change data on that shipment.

3. 030 · BX · General Shipment Information · Max 1 · Mandatory

   To transmit identification numbers and other basic shipment data

4. 040 · BNX · Rail Shipment Information · Max 1 · Optional

   To transmit rail-specific shipment data

5. 050 · M3 · Release · Max 1 · Optional

   To indicate that the equipment is or is not to be released.

6. 060 · N9 · Reference Number · Max 30 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

7. 070 · Y6 · Authentication · Max 4 · Optional

   To specify the authority for authorizing an action and the date authentication is made

8. 080 · Y7 · Priority · Max 1 · Optional

   To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out

9. 090 · C3 · Currency · Max 1 · Optional

   To specify the currency being used in the transaction set

10. 100 · ITD · Terms of Sale/Deferred Terms of Sale · Max 1 · Optional

    To specify terms of sale.

11. 110 · G62 · Date/Time · Max 10 · Optional

    To specify pertinent dates and times

12. 120 · PER · Administrative Communications Contact · Max 3 · Optional

    To identify a person or office to whom administrative communications should be directed

13. 130 · NA · Cross-Reference Equipment · Max 30 · Optional

    To cross-reference additional equipment to a primary piece of equipment.

14. 140 · F9 · Origin Station · Max 1 · Optional

    To identify the rail origin of this shipment.

15. 150 · D9 · Destination Station · Max 1 · Optional

    To identify the rail destination of this shipment.

16. 160 · R1 · Route Information (Air) · Max 1 · Optional

    To specify airline and airport routing sequences

17. 170 · R2 · Route Information · Max 13 · Optional

    To specify carrier and routing sequences and details

18. 180 · R4 · Port · Max 5 · Optional

    To specify the location at which a carrier originates or terminates its actual carriage of property.

19. 190 · L4 · Measurement · Max 1 · Optional

    To describe physical dimensions and quantities.

20. 200 · H3 · Special Handling Instructions · Max 20 · Optional

    To specify special handling instructions in coded or free-form format

21. 210 · H6 · Special Services · Max 6 · Optional

    To identify forms of unitization, liability issues and special services.

22. 220 · E1 · Empty Car Disposition - Pended Destination Consignee · Max 1 · Optional

    To identify the party receiving the empty car

23. 230 · E4 · Empty Car Disposition - Pended Destination City · Max 1 · Optional

    To specify the geographic place of named party receiving the empty car

24. 240 · E5 · Empty Car Disposition - Pended Destination Route · Max 13 · Optional

    To specify the routing of the empty car

25. 250 · M1 · Insurance · Max 1 · Optional

    To specify details related to insurance

26. 260 · M2 · Sales/Delivery Terms · Max 1 · Optional

    To state terms and dates

27. 270 · L7 · Tariff Reference · Max 30 · Optional

    To reference details of the tariff used to arrive at applicable rates or charge

28. 280 · NTE · Note/Special Instruction · Max 30 · Optional

    To transmit information in a free-form format, if necessary, for comment or special instruction

29. 290 · XH · Pro Forma - B13 Information · Max 1 · Optional

    This segment is used to specify proforma invoice and B13 Canadian Customs Export Declaration information, required by U. S. and Canadian customs.

30. 300 · GA · Canadian Grain Information · Max 1 · Optional

    To transmit the transportation and distribution requirements of grain at Canadian ports.

31. H1 Loop Optional Repeat 3

    1. 310 · H1 · Hazardous Material · Max 1 · Mandatory

       To specify information relative to hazardous material

    2. 320 · H2 · Additional Hazardous Material Description · Max 2 · Optional

       To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

32. N7 Loop Optional Repeat 600

    1. 330 · N7 · Equipment Details · Max 1 · Mandatory

       To identify the equipment.

    2. 340 · M7 · Seal Numbers · Max 5 · Optional

       To record seal numbers used

    3. 350 · N5 · Equipment Ordered · Max 1 · Optional

       To specify carrier equipment.

    4. 360 · REF · Reference Numbers · Max 5 · Optional

       To specify identifying numbers.

    5. 370 · IC · Intermodal Chassis Equipment · Max 1 · Optional

       To specify the chassis equipment details in terms of identifying numbers, weights and ownership

    6. 380 · VC · Motor Vehicle Control · Max 21 · Optional

       To define motor vehicle identification and logistics.

33. N1 Loop Optional Repeat 10

    1. 390 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

    2. 400 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 410 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 420 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 430 · REF · Reference Numbers · Max 12 · Optional

       To specify identifying numbers.

    6. 440 · PER · Administrative Communications Contact · Max 3 · Optional

       To identify a person or office to whom administrative communications should be directed

34. S5 Loop Optional Repeat 5

    1. 450 · S5 · Stop Off Details · Max 1 · Mandatory

       To specify stop-off details in terms of weight, quantity and volume.

    2. 460 · G62 · Date/Time · Max 6 · Optional

       To specify pertinent dates and times

    3. 470 · N9 · Reference Number · Max 10 · Optional

       To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    4. 480 · H6 · Special Services · Max 6 · Optional

       To identify forms of unitization, liability issues and special services.

    5. N1 Loop Optional Repeat 5

       1. 490 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name and code

       2. 500 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 510 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 520 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 530 · REF · Reference Numbers · Max 12 · Optional

          To specify identifying numbers.

       6. 540 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

Detail

1. LX Loop Mandatory Repeat 999

   1. 010 · LX · Sequential Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

   2. 020 · L5 · Description, Marks and Numbers · Max 10 · Optional

      To specify the line item in terms of description, quantity, packaging, and marks and numbers.

   3. 030 · L0 · Line Item - Quantity and Weight · Max 10 · Optional

      To specify quantity, weight and volume for a line item including applicable "quantity/rated-as" data

   4. 040 · L1 · Rate and Charges · Max 10 · Optional

      To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

   5. 050 · L4 · Measurement · Max 10 · Optional

      To describe physical dimensions and quantities.

   6. 060 · L7 · Tariff Reference · Max 10 · Optional

      To reference details of the tariff used to arrive at applicable rates or charge

   7. 070 · LH · Mixed Hazardous Commodities · Max 1 · Optional

      To specify hazardous line items in terms of hazardous mnemonic, identification number, reportable quantities and limited quantities.

   8. 080 · N9 · Reference Number · Max 10 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   9. 090 · X1 · Export License · Max 6 · Optional

      To transmit information contained on an export license

   10. 100 · X2 · Import License · Max 1 · Optional

       To transmit import license number and effective dates

   11. H1 Loop Optional Repeat 3

       1. 110 · H1 · Hazardous Material · Max 1 · Mandatory

          To specify information relative to hazardous material

       2. 120 · H2 · Additional Hazardous Material Description · Max 2 · Optional

          To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

Summary

1. 010 · L3 · Total Weight and Charges · Max 1 · Optional

   To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).