EDI 810 Invoice

Functional Group IN

X12F Finance Subcommittee

This standard provides the format and establishes the data contents of an invoice transaction set. The invoice transaction set provides for customary and established business and industry practice relative to the billing for goods and services provided.

What is an EDI 810?

An EDI 810 Invoice communicates invoice details sent in response to EDI 850 Purchase Order, from a supplier to a buyer. It contains information about the purchase order / invoice number (BIG Segment), items invoiced (IT1 Segment) and payment terms (TDS Segment).

How is an EDI 810 used?

For example, after Vendor B ships an order, they will send Retailer A a corresponding EDI 810 Invoice. This EDI 810 Invoice will “close the loop” on an order that has been initiated with the original EDI 850 Purchase Order.

Heading

1. 2 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 3 · BIG · Beginning Segment for Invoice · Max 1 · Mandatory

   To indicate the beginning of an invoice transaction set and to transmit identifying numbers and dates.

3. 4 · NTE · Note/Special Instruction F · Max 100

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 5 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

5. 6 · REF · Reference Numbers · Max 12 · Optional

   To transmit identifying numbers

6. 7 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

7. N1 Loop Optional Repeat 200

   1. 8 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

      Loop N1 is optional but, if used, segment N1 is mandatory.

   2. 9 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 10 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 11 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 12 · REF · Reference Numbers · Max 12 · Optional

      To transmit identifying numbers

   6. 13 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

8. 14 · ITD · Terms of Sale/Deferred Terms of Sale · Max 5 · Optional

   To specify terms of sale.

9. 15 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

10. 16 · FOB · F.O.B. Related Instructions · Max 1 · Optional

    To specify transportation instructions relating to shipment

11. 17 · PID · Product/Item Description · Max 200 · Optional

    To describe a product in coded or free-form format

12. 18 · MEA · Measurements · Max 40 · Optional

    To specify physical measurements, including dimensions, tolerances, weights and counts.

13. 19 · PWK · Paperwork · Max 25 · Optional

    To specify the type and transmission of paperwork relating to product or order.

14. 20 · PKG · Marking, Packaging, Loading · Max 25 · Optional

    To describe marking, packaging, loading and unloading requirements.

Detail

1. IT1 Loop Optional Repeat 200000

   1. 22 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

      To specify the basic and most frequently used line item data for the invoice and related transactions.

      Loop IT1 is optional but, if used, segment IT1 is mandatory. (DM Number 140288)

   2. 23 · CUR · Currency · Max 1 · Optional

      To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   3. 25 · IT3 · Additional Item Data · Max 5 · Optional

      To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities.

   4. 26 · TXI · Tax Information · Max 10 · Optional

      To specify tax information.

   5. 27 · CTP · Pricing Information · Max 25 · Optional

      To specify pricing information

   6. 28 · PID · Product/Item Description · Max 1000 · Optional

      To describe a product in coded or free-form format

   7. 29 · MEA · Measurements · Max 40 · Optional

      To specify physical measurements, including dimensions, tolerances, weights and counts.

   8. 30 · PWK · Paperwork · Max 25 · Optional

      To specify the type and transmission of paperwork relating to product or order.

   9. 31 · PKG · Marking, Packaging, Loading · Max 25 · Optional

      To describe marking, packaging, loading and unloading requirements.

   10. 32 · IT4 · Item Physical Details · Max 1 · Optional

       To specify physical details related to items invoiced

   11. ITA Loop Optional Repeat 10

       1. 33 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

          To specify allowances, charges or services

          Loop ITA is optional but, if used, segment ITA is mandatory.

       2. 34 · TXI · Tax Information · Max 10 · Optional

          To specify tax information.

   12. 35 · ITD · Terms of Sale/Deferred Terms of Sale · Max 2 · Optional

       To specify terms of sale.

   13. SLN Loop Optional Repeat 1000

       1. 36 · SLN · Subline Item Detail · Max 1 · Mandatory

          To specify product subline detail item data

          Loop SLN is optional but, if used, segment SLN is mandatory.

       2. 37 · PID · Product/Item Description · Max 1000 · Optional

          To describe a product in coded or free-form format

       3. 38 · ITA · Allowance, Charge or Service · Max 10 · Optional

          To specify allowances, charges or services

   14. 39 · REF · Reference Numbers · Max 12 · Optional

       To transmit identifying numbers

   15. 40 · PER · Administrative Communications Contact · Max 5 · Optional

       To identify a person or office to whom administrative communications should be directed

   16. N1 Loop Optional Repeat 200

       1. 41 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name and code

          Loop N1 is optional but, if used, segment N1 is mandatory.

       2. 42 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 43 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 44 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 45 · REF · Reference Numbers · Max 12 · Optional

          To transmit identifying numbers

       6. 46 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

   17. 47 · SDQ · Destination Quantity · Max 500 · Optional

       To specify destination and quantity detail.

   18. 48 · DTM · Date/Time Reference · Max 10 · Optional

       To specify pertinent dates and times

   19. 49 · CAD · Carrier Detail · Max 1 · Optional

       To specify transportation details for the transaction

Summary

1. 50 · TDS · Total Monetary Value Summary · Max 1 · Mandatory

   To specify the total invoice discounts and amounts

2. 51 · TXI · Tax Information · Max 10 · Optional

   To specify tax information.

3. 52 · CAD · Carrier Detail · Max 1 · Optional

   To specify transportation details for the transaction

4. ITA Loop Optional Repeat 10

   1. 53 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

      To specify allowances, charges or services

      Loop ITA is optional but, if used, segment ITA is mandatory.

   2. 54 · TXI · Tax Information · Max 10 · Optional

      To specify tax information.

5. 55 · ISS · Invoice Shipment Summary · Max 5 · Optional

   To specify summary details of total items shipped in terms of quantity, weight, and volume.

6. 56 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

   If used, hash total (CTT02) is the sum of the values of quantity invoiced (IT102).

7. 57 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).