EDI 810 Invoice

Functional Group IN

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

What is an EDI 810?

An EDI 810 Invoice communicates invoice details sent in response to EDI 850 Purchase Order, from a supplier to a buyer. It contains information about the purchase order / invoice number (BIG Segment), items invoiced (IT1 Segment) and payment terms (TDS Segment).

How is an EDI 810 used?

For example, after Vendor B ships an order, they will send Retailer A a corresponding EDI 810 Invoice. This EDI 810 Invoice will “close the loop” on an order that has been initiated with the original EDI 850 Purchase Order.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BIG · Beginning Segment for Invoice · Max 1 · Mandatory

   To indicate the beginning of an invoice transaction set and to transmit identifying numbers and dates.

3. 030 · NTE · Note/Special Instruction F · Max 100

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 040 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

5. 050 · REF · Reference Numbers · Max 12 · Optional

   To specify identifying numbers.

6. 060 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

7. N1 Loop Optional Repeat 200

   1. 070 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. 080 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 090 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 100 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 110 · REF · Reference Numbers · Max 12 · Optional

      To specify identifying numbers.

   6. 120 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

8. 130 · ITD · Terms of Sale/Deferred Terms of Sale · Max 5 · Optional

   To specify terms of sale.

9. 140 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

10. 150 · FOB · F.O.B. Related Instructions · Max 1 · Optional

    To specify transportation instructions relating to shipment

11. 160 · PID · Product/Item Description · Max 200 · Optional

    To describe a product or process in coded or free-form format

12. 170 · MEA · Measurements · Max 40 · Optional

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

13. 180 · PWK · Paperwork · Max 25 · Optional

    To identify the type and transmission of paperwork or supporting information

14. 190 · PKG · Marking, Packaging, Loading · Max 25 · Optional

    To describe marking, packaging, loading and unloading requirements.

15. 200 · L7 · Tariff Reference · Max 1 · Optional

    To reference details of the tariff used to arrive at applicable rates or charge

16. 210 · AT · Financial Accounting · Max 3 · Optional

    To transmit financial accounting data

17. LM Loop Optional Repeat 10

    1. 220 · LM · Code Source Information · Max 1 · Mandatory

       To transmit standard code list identification information

    2. 230 · LQ · Industry Code · Max 100 · Mandatory

       Code to transmit standard industry codes

18. N9 Loop Optional Repeat 1

    1. 240 · N9 · Reference Number · Max 1 · Mandatory

       To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    2. 250 · MSG · Message Text · Max 10 · Mandatory

       To provide a free form format that would allow the transmission of text information.

Detail

1. IT1 Loop Optional Repeat 200000

   1. 010 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

      To specify the basic and most frequently used line item data for the invoice and related transactions.

   2. 015 · QTY · Quantity · Max 5 · Optional

      To specify quantity information.

      The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.

   3. 020 · CUR · Currency · Max 1 · Optional

      To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   4. 030 · IT3 · Additional Item Data · Max 5 · Optional

      To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities.

   5. 040 · TXI · Tax Information · Max 10 · Optional

      To specify tax information.

   6. 050 · CTP · Pricing Information · Max 25 · Optional

      To specify pricing information

   7. 059 · MEA · Measurements · Max 40 · Optional

      To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

   8. PID Loop Optional Repeat 1000

      1. 060 · PID · Product/Item Description · Max 1 · Mandatory

         To describe a product or process in coded or free-form format

      2. 070 · MEA · Measurements · Max 10 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

   9. 080 · PWK · Paperwork · Max 25 · Optional

      To identify the type and transmission of paperwork or supporting information

   10. 090 · PKG · Marking, Packaging, Loading · Max 25 · Optional

       To describe marking, packaging, loading and unloading requirements.

   11. 100 · PO4 · Item Physical Details · Max 1 · Optional

       To specify the physical qualities, packaging, weights and dimensions relating to the item.

   12. 110 · ITD · Terms of Sale/Deferred Terms of Sale · Max 2 · Optional

       To specify terms of sale.

   13. 120 · REF · Reference Numbers · Max >1 · Optional

       To specify identifying numbers.

   14. 130 · PER · Administrative Communications Contact · Max 5 · Optional

       To identify a person or office to whom administrative communications should be directed

   15. 140 · SDQ · Destination Quantity · Max 500 · Optional

       To specify destination and quantity detail.

   16. 150 · DTM · Date/Time Reference · Max 10 · Optional

       To specify pertinent dates and times

   17. 160 · CAD · Carrier Detail · Max >1 · Optional

       To specify transportation details for the transaction

   18. 170 · L7 · Tariff Reference · Max >1 · Optional

       To reference details of the tariff used to arrive at applicable rates or charge

   19. ITA Loop Optional Repeat 10

       1. 180 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

          To specify allowances, charges or services

       2. 190 · TXI · Tax Information · Max 10 · Optional

          To specify tax information.

   20. SLN Loop Optional Repeat 1000

       1. 200 · SLN · Subline Item Detail · Max 1 · Mandatory

          To specify product subline detail item data

       2. 210 · REF · Reference Numbers · Max >1 · Optional

          To specify identifying numbers.

       3. 220 · PID · Product/Item Description · Max 1000 · Optional

          To describe a product or process in coded or free-form format

       4. 230 · ITA · Allowance, Charge or Service · Max 10 · Optional

          To specify allowances, charges or services

       5. 235 · TC2 · Commodity · Max 2 · Optional

          To identify a commodity or a group of commodities or a tariff page commodity

   21. N1 Loop Optional Repeat 200

       1. 240 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name and code

       2. 250 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 260 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 270 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 280 · REF · Reference Numbers · Max 12 · Optional

          To specify identifying numbers.

       6. 290 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

   22. LM Loop Optional Repeat 10

       1. 300 · LM · Code Source Information · Max 1 · Mandatory

          To transmit standard code list identification information

       2. 310 · LQ · Industry Code · Max 100 · Mandatory

          Code to transmit standard industry codes

Summary

1. 010 · TDS · Total Monetary Value Summary · Max 1 · Mandatory

   To specify the total invoice discounts and amounts

2. 020 · TXI · Tax Information · Max 10 · Optional

   To specify tax information.

3. 030 · CAD · Carrier Detail · Max 1 · Optional

   To specify transportation details for the transaction

4. ITA Loop Optional Repeat 10

   1. 040 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

      To specify allowances, charges or services

   2. 050 · TXI · Tax Information · Max 10 · Optional

      To specify tax information.

5. 060 · ISS · Invoice Shipment Summary · Max 5 · Optional

   To specify summary details of total items shipped in terms of quantity, weight, and volume.

6. 070 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

   Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.

7. 080 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).