EDI 810 Invoice

Functional Group IN

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

What is an EDI 810?

An EDI 810 Invoice communicates invoice details sent in response to EDI 850 Purchase Order, from a supplier to a buyer. It contains information about the purchase order / invoice number (BIG Segment), items invoiced (IT1 Segment) and payment terms (TDS Segment).

How is an EDI 810 used?

For example, after Vendor B ships an order, they will send Retailer A a corresponding EDI 810 Invoice. This EDI 810 Invoice will “close the loop” on an order that has been initiated with the original EDI 850 Purchase Order.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BIG · Beginning Segment for Invoice · Max 1 · Mandatory

   To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

3. 0300 · NTE · Note/Special Instruction · Max 100 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 0400 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

5. 0500 · REF · Reference Identification · Max 12 · Optional

   To specify identifying information

6. 0550 · YNQ · Yes/No Question · Max 10 · Optional

   To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

7. 0600 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

8. N1 Loop Optional Repeat 200

   1. 0700 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 0800 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0900 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 1000 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 1100 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   6. 1200 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   7. 1250 · DMG · Demographic Information · Max 1 · Optional

      To supply demographic information

9. 1300 · ITD · Terms of Sale/Deferred Terms of Sale · Max >1 · Optional

   To specify terms of sale

10. 1400 · DTM · Date/Time Reference · Max 10 · Optional

    To specify pertinent dates and times

11. 1500 · FOB · F.O.B. Related Instructions · Max 1 · Optional

    To specify transportation instructions relating to shipment

12. 1600 · PID · Product/Item Description · Max 200 · Optional

    To describe a product or process in coded or free-form format

13. 1700 · MEA · Measurements · Max 40 · Optional

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

14. 1800 · PWK · Paperwork · Max 25 · Optional

    To identify the type or transmission or both of paperwork or supporting information

15. 1900 · PKG · Marking, Packaging, Loading · Max 25 · Optional

    To describe marking, packaging, loading, and unloading requirements

16. 2000 · L7 · Tariff Reference · Max 1 · Optional

    To reference details of the tariff used to arrive at applicable rates or charge

17. 2120 · BAL · Balance Detail · Max >1 · Optional

    To identify the specific monetary balances associated with a particular account

18. 2130 · INC · Installment Information · Max 1 · Optional

    To specify installment billing arrangement

19. 2140 · PAM · Period Amount · Max >1 · Optional

    To indicate a quantity, and/or amount for an identified period

20. 2145 · CRC · Conditions Indicator · Max 1 · Optional

    To supply information on conditions

21. LM Loop Optional Repeat 10

    1. 2200 · LM · Code Source Information · Max 1 · Mandatory

       To transmit standard code list identification information

    2. 2300 · LQ · Industry Code · Max 100 · Mandatory

       Code to transmit standard industry codes

22. N9 Loop Optional Repeat 1

    1. 2400 · N9 · Reference Identification · Max 1 · Mandatory

       To transmit identifying information as specified by the Reference Identification Qualifier

    2. 2500 · MSG · Message Text · Max 10 · Mandatory

       To provide a free-form format that allows the transmission of text information

23. V1 Loop Optional Repeat >1

    1. 2600 · V1 · Vessel Identification · Max 1 · Mandatory

       To provide vessel details and voyage number

    2. 2700 · R4 · Port or Terminal · Max >1 · Optional

       Contractual or operational port or point relevant to the movement of the cargo

    3. 2800 · DTM · Date/Time Reference · Max >1 · Optional

       To specify pertinent dates and times

24. FA1 Loop Optional Repeat >1

    1. 2900 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

       To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

    2. 3000 · FA2 · Accounting Data · Max >1 · Mandatory

       To specify the detailed accounting data

Detail

1. IT1 Loop Optional Repeat 200000

   1. 0100 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

      To specify the basic and most frequently used line item data for the invoice and related transactions

   2. 0120 · CRC · Conditions Indicator · Max 1 · Optional

      To supply information on conditions

   3. 0150 · QTY · Quantity · Max 5 · Optional

      To specify quantity information

      The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.

   4. 0200 · CUR · Currency · Max 1 · Optional

      To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   5. 0300 · IT3 · Additional Item Data · Max 5 · Optional

      To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities

   6. 0400 · TXI · Tax Information · Max >1 · Optional

      To specify tax information

   7. 0500 · CTP · Pricing Information · Max 25 · Optional

      To specify pricing information

   8. 0550 · PAM · Period Amount · Max 10 · Optional

      To indicate a quantity, and/or amount for an identified period

   9. 0590 · MEA · Measurements · Max 40 · Optional

      To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   10. PID Loop Optional Repeat 1000

       1. 0600 · PID · Product/Item Description · Max 1 · Mandatory

          To describe a product or process in coded or free-form format

       2. 0700 · MEA · Measurements · Max 10 · Optional

          To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   11. 0800 · PWK · Paperwork · Max 25 · Optional

       To identify the type or transmission or both of paperwork or supporting information

   12. 0900 · PKG · Marking, Packaging, Loading · Max 25 · Optional

       To describe marking, packaging, loading, and unloading requirements

   13. 1000 · PO4 · Item Physical Details · Max 1 · Optional

       To specify the physical qualities, packaging, weights, and dimensions relating to the item

   14. 1100 · ITD · Terms of Sale/Deferred Terms of Sale · Max 2 · Optional

       To specify terms of sale

   15. 1200 · REF · Reference Identification · Max >1 · Optional

       To specify identifying information

   16. 1250 · YNQ · Yes/No Question · Max 10 · Optional

       To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

   17. 1300 · PER · Administrative Communications Contact · Max 5 · Optional

       To identify a person or office to whom administrative communications should be directed

   18. 1400 · SDQ · Destination Quantity · Max 500 · Optional

       To specify destination and quantity detail

   19. 1500 · DTM · Date/Time Reference · Max 10 · Optional

       To specify pertinent dates and times

   20. 1600 · CAD · Carrier Detail · Max >1 · Optional

       To specify transportation details for the transaction

   21. 1700 · L7 · Tariff Reference · Max >1 · Optional

       To reference details of the tariff used to arrive at applicable rates or charge

   22. 1750 · SR · Requested Service Schedule · Max 1 · Optional

       To identify requested service schedules

   23. SAC Loop Optional Repeat >1

       1. 1800 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

          To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

       2. TXI Loop Optional Repeat >1

          1. 1900 · TXI · Tax Information · Max 1 · Mandatory

             To specify tax information

          2. 1950 · DTM · Date/Time Reference · Max 1 · Optional

             To specify pertinent dates and times

   24. SLN Loop Optional Repeat 1000

       1. 2000 · SLN · Subline Item Detail · Max 1 · Mandatory

          To specify product subline detail item data

       2. 2050 · DTM · Date/Time Reference · Max 1 · Optional

          To specify pertinent dates and times

       3. 2100 · REF · Reference Identification · Max >1 · Optional

          To specify identifying information

       4. 2200 · PID · Product/Item Description · Max 1000 · Optional

          To describe a product or process in coded or free-form format

       5. 2300 · SAC · Service, Promotion, Allowance, or Charge Information · Max 25 · Optional

          To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

       6. 2350 · TC2 · Commodity · Max 2 · Optional

          To identify a commodity or a group of commodities or a tariff page commodity

       7. 2370 · TXI · Tax Information · Max >1 · Optional

          To specify tax information

   25. N1 Loop Optional Repeat 200

       1. 2400 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name, and code

       2. 2500 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names

       3. 2600 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 2700 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 2800 · REF · Reference Identification · Max 12 · Optional

          To specify identifying information

       6. 2900 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

       7. 2950 · DMG · Demographic Information · Max 1 · Optional

          To supply demographic information

   26. LM Loop Optional Repeat 10

       1. 3000 · LM · Code Source Information · Max 1 · Mandatory

          To transmit standard code list identification information

       2. 3100 · LQ · Industry Code · Max 100 · Mandatory

          Code to transmit standard industry codes

   27. V1 Loop Optional Repeat >1

       1. 3200 · V1 · Vessel Identification · Max 1 · Mandatory

          To provide vessel details and voyage number

       2. 3300 · R4 · Port or Terminal · Max >1 · Optional

          Contractual or operational port or point relevant to the movement of the cargo

       3. 3400 · DTM · Date/Time Reference · Max >1 · Optional

          To specify pertinent dates and times

   28. FA1 Loop Optional Repeat >1

       1. 3500 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

          To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

       2. 3600 · FA2 · Accounting Data · Max >1 · Mandatory

          To specify the detailed accounting data

Summary

1. 0100 · TDS · Total Monetary Value Summary · Max 1 · Mandatory

   To specify the total invoice discounts and amounts

2. 0200 · TXI · Tax Information · Max >1 · Optional

   To specify tax information

3. 0300 · CAD · Carrier Detail · Max 1 · Optional

   To specify transportation details for the transaction

4. 0350 · AMT · Monetary Amount · Max >1 · Optional

   To indicate the total monetary amount

5. SAC Loop Optional Repeat >1

   1. 0400 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

      To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

   2. 0450 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

   3. TXI Loop Optional Repeat >1

      1. 0500 · TXI · Tax Information · Max 1 · Mandatory

         To specify tax information

      2. 0550 · DTM · Date/Time Reference · Max 1 · Optional

         To specify pertinent dates and times

6. ISS Loop Optional Repeat >1

   1. 0600 · ISS · Invoice Shipment Summary · Max 1 · Mandatory

      To specify summary details of total items shipped in terms of quantity, weight, and volume

   2. 0650 · PID · Product/Item Description · Max 1 · Optional

      To describe a product or process in coded or free-form format

7. 0700 · CTT · Transaction Totals · Max 1 · Optional

   To transmit a hash total for a specific element in the transaction set

   Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.

8. 0800 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)