EDI 810 Invoice

Functional Group IN

X12F Finance Subcommittee

What is an EDI 810?

An EDI 810 Invoice communicates invoice details sent in response to EDI 850 Purchase Order, from a supplier to a buyer. It contains information about the purchase order / invoice number (BIG Segment), items invoiced (IT1 Segment) and payment terms (TDS Segment).

How is an EDI 810 used?

For example, after Vendor B ships an order, they will send Retailer A a corresponding EDI 810 Invoice. This EDI 810 Invoice will “close the loop” on an order that has been initiated with the original EDI 850 Purchase Order.

Heading

1. 02 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 03 · BIG · Beginning Segment for Invoice · Max 1 · Mandatory

   To indicate the beginning of an invoice transaction set and to transmit identifying numbers and dates.

3. 04 · NTE · Note/Special Instruction F · Max 100

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 05 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

5. 06 · REF · Reference Numbers · Max 12 · Optional

   To transmit identifying numbers associated with the named party

6. 07 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

7. N1 Loop Optional Repeat 200

   1. 08 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. 09 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 10 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 11 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 12 · REF · Reference Numbers · Max 12 · Optional

      To transmit identifying numbers associated with the named party

   6. 13 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

8. 14 · ITD · Terms of Sale/Deferred Terms of Sale · Max 5 · Optional

   To specify terms of sale.

9. 15 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

10. 16 · FOB · F.O.B. Related Instructions · Max 1 · Optional

    To specify transportation instructions relating to shipment

11. 17 · PID · Product/Item Description · Max 200 · Optional

    To describe a product in coded or free-form format

12. 18 · MEA · Measurements · Max 40 · Optional

    To specify physical measurements, including dimensions, tolerances, weights and counts.

13. 19 · PWK · Paperwork · Max 25 · Optional

    To specify the type and transmission of paperwork relating to product or order.

14. 20 · PKG · Marking, Packaging, Loading · Max 25 · Optional

    To describe marking, packaging, loading and unloading requirements.

Detail

1. IT1 Loop Mandatory Repeat 200000

   1. 22 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

      To specify the basic and most frequently used line item data for the invoice and relaated transactions.

   2. 23 · CUR · Currency · Max 1 · Optional

      To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   3. 24 · J2X · Item Description · Max 1000 · Optional

      To describe an item in either an industry standard or free-form format

   4. 25 · IT3 · Additional Item Data · Max 5 · Optional

      To specify additional item details relating to variations between ordered and invoiced quantities, or to specify alternate units of measures and quantities.

   5. 26 · CTP · Pricing Information · Max 25 · Optional

      To specify pricing information

   6. 27 · PID · Product/Item Description · Max 200 · Optional

      To describe a product in coded or free-form format

   7. 28 · MEA · Measurements · Max 40 · Optional

      To specify physical measurements, including dimensions, tolerances, weights and counts.

   8. 29 · PWK · Paperwork · Max 25 · Optional

      To specify the type and transmission of paperwork relating to product or order.

   9. 30 · PKG · Marking, Packaging, Loading · Max 25 · Optional

      To describe marking, packaging, loading and unloading requirements.

   10. 31 · IT4 · Item Physical Details · Max 1 · Optional

       To specify physical details related to items invoiced

   11. 32 · ITA · Allowance, Charge or Service · Max 10 · Optional

       To specify allowance or charges

   12. 33 · ITD · Terms of Sale/Deferred Terms of Sale · Max 2 · Optional

       To specify terms of sale.

   13. SLN Loop Optional Repeat 1000

       1. 34 · SLN · Subline Item Detail · Max 1 · Mandatory

          To specify product subline detail item data

       2. 35 · J2X · Item Description · Max 1000 · Optional

          To describe an item in either an industry standard or free-form format

       3. 36 · ITA · Allowance, Charge or Service · Max 10 · Optional

          To specify allowance or charges

   14. 37 · REF · Reference Numbers · Max 12 · Optional

       To transmit identifying numbers associated with the named party

   15. 38 · PER · Administrative Communications Contact · Max 5 · Optional

       To identify a person or office to whom administrative communications should be directed

   16. N1 Loop Optional Repeat 200

       1. 39 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name and code

       2. 40 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 41 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 42 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 43 · REF · Reference Numbers · Max 12 · Optional

          To transmit identifying numbers associated with the named party

       6. 44 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

   17. 45 · SDQ · Destination Quantity · Max 500 · Optional

       To specify destination and quantity detail.

   18. 46 · DTM · Date/Time Reference · Max 10 · Optional

       To specify pertinent dates and times

   19. 47 · CAD · Carrier Detail · Max 1 · Optional

       To specify transportation details for the transaction

Summary

1. 49 · TDS · Total Monetary Value Summary · Max 1 · Mandatory

   To specify the total invoice discounts and amounts

2. 50 · CAD · Carrier Detail · Max 1 · Optional

   To specify transportation details for the transaction

3. 51 · ITA · Allowance, Charge or Service · Max 10 · Optional

   To specify allowance or charges

4. 52 · ISS · Invoice Shipment Summary · Max 5 · Optional

   To specify summary details of total items shipped in terms of quantity, weight, and volume.

5. 53 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

6. 54 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)