EDI 856 Ship Notice/Manifest

Functional Group SH

X12M Supply Chain Subcommittee

What is an EDI 856?

An EDI 856 Ship Notice/Manifest communicates Purchase Order shipment details from a supplier to a buyer. It contains information about packaging details (HL Segment), UCC/SSCC numbers (MAN Segment), and tracking numbers (REF Segment).

How is an EDI 856 used?

For example, after fulfilling the 850 Purchase Order, Vendor B will send Retailer A an 856 Ship Notice/Manifest to communicate that the order has been shipped. Once the order has shipped, an 810 Invoice will follow.

Heading

1. 02 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 03 · BSN · Beginning Segment for Ship Notice · Max 1 · Mandatory

   To transmit identifying numbers, dates and other basic data relating to the transaction set

3. 04 · NTE · Note/Special Instruction F · Max 100

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 05 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

Detail

1. HL Loop Mandatory Repeat 200000

   1. 07 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments.

   2. 08 · LIN · Item Identification Detail · Max 1 · Optional

      To specify basic item identification data.

   3. 09 · J2X · Item Description · Max 100 · Optional

      To describe an item in either an industry standard or free-form format

   4. 10 · SN1 · Item Detail (Shipment) · Max 1 · Optional

      To specify line item detail relative to shipment

   5. 11 · SLN · Subline Item Detail · Max 100 · Optional

      To specify product subline detail item data

   6. 12 · PRF · Purchase Order Reference · Max 1 · Optional

      To provide reference to a specific purchase order

   7. 13 · PO4 · Item Physical Details · Max 1 · Optional

      To specify the physical qualities, packaging, weights and dimensions relating to the item.

   8. 14 · PID · Product/Item Description · Max 200 · Optional

      To describe a product in coded or free-form format

   9. 15 · MEA · Measurements · Max 40 · Optional

      To specify physical measurements, including dimensions, tolerances, weights and counts.

   10. 16 · PWK · Paperwork · Max 25 · Optional

       To specify the type and transmission of paperwork relating to product or order.

   11. 17 · PKG · Marking, Packaging, Loading · Max 25 · Optional

       To describe marking, packaging, loading and unloading requirements.

   12. 18 · TD1 · Carrier Details (Quantity and Weight) · Max 20 · Optional

       To specify the transportation details relative to commodity, weight and quantity.

   13. 19 · TD5 · Carrier Details (Routing Sequence/Transit Time) · Max 12 · Optional

       To specify the carrier, sequence of routing and to provide transit time information

   14. 20 · TD3 · Carrier Details (Equipment) · Max 12 · Optional

       To specify transportation details relating to the equipment used by the carrier.

   15. 21 · TD4 · Carrier Details (Special Handling/Hazardous Materials) · Max 5 · Optional

       To specify transportation special handling requirements and hazardous materials information

   16. 22 · REF · Reference Numbers · Max 200 · Optional

       To transmit identifying numbers associated with the named party

   17. 23 · PER · Administrative Communications Contact · Max 1 · Optional

       To identify a person or office to whom administrative communications should be directed

   18. CLD Loop Optional Repeat 8

       1. 24 · CLD · Load Detail · Max 1 · Mandatory

          To specify the number of material loads shipped.

       2. 25 · REF · Reference Numbers · Max 200 · Optional

          To transmit identifying numbers associated with the named party

   19. 26 · MAN · Marks and Numbers · Max 10 · Optional

       To indicate identifying marks and numbers for shipping containers

   20. 27 · DTM · Date/Time Reference · Max 10 · Optional

       To specify pertinent dates and times

   21. 28 · FOB · F.O.B. Related Instructions · Max 1 · Optional

       To specify transportation instructions relating to shipment

   22. N1 Loop Optional Repeat 200

       1. 29 · N1 · Name · Max 1 · Mandatory

          To identify a party by type of organization, name and code

       2. 30 · N2 · Additional Name Information · Max 2 · Optional

          To specify additional names or those longer than 35 characters in length

       3. 31 · N3 · Address Information · Max 2 · Optional

          To specify the location of the named party

       4. 32 · N4 · Geographic Location · Max 1 · Optional

          To specify the geographic place of the named party

       5. 33 · REF · Reference Numbers · Max 12 · Optional

          To transmit identifying numbers associated with the named party

       6. 34 · PER · Administrative Communications Contact · Max 3 · Optional

          To identify a person or office to whom administrative communications should be directed

       7. 35 · FOB · F.O.B. Related Instructions · Max 1 · Optional

          To specify transportation instructions relating to shipment

   23. 36 · SDQ · Destination Quantity · Max 50 · Optional

       To specify destination and quantity detail.

   24. 37 · ETD · Excess Transportation Detail · Max 1 · Optional

       To specify information relating to premium transportation.

   25. 38 · CUR · Currency · Max 1 · Optional

       To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   26. 39 · ITA · Allowance, Charge or Service · Max 10 · Optional

       To specify allowance or charges

Summary

1. 41 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

2. 42 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)