EDI 856 Ship Notice/Manifest
Functional Group SH
X12M Supply Chain Subcommittee
What is an EDI 856?
An EDI 856 Ship Notice/Manifest communicates Purchase Order shipment details from a supplier to a buyer. It contains information about packaging details (HL Segment), UCC/SSCC numbers (MAN Segment), and tracking numbers (REF Segment).
How is an EDI 856 used?
For example, after fulfilling the 850 Purchase Order, Vendor B will send Retailer A an 856 Ship Notice/Manifest to communicate that the order has been shipped. Once the order has shipped, an 810 Invoice will follow.
Heading
- 02Transaction Set HeaderMandatoryMax 1
To indicate the start of a transaction set and to assign a control number
- 03Beginning Segment for Ship NoticeMandatoryMax 1
To transmit identifying numbers, dates and other basic data relating to the transaction set
- 04Note/Special InstructionFMax 100
To transmit information in a free-form format, if necessary, for comment or special instruction
- 05Date/Time ReferenceOptionalMax 10
To specify pertinent dates and times
Detail
- HL Loop MandatoryRepeat 200000
- 07Hierarchical LevelMandatoryMax 1
To identify dependencies among and the content of hierarchically related groups of data segments.
- 08Item Identification DetailOptionalMax 1
To specify basic item identification data.
- 09Item DescriptionOptionalMax 100
To describe an item in either an industry standard or free-form format
- 10Item Detail (Shipment)OptionalMax 1
To specify line item detail relative to shipment
- 11Subline Item DetailOptionalMax 100
To specify product subline detail item data
- 12Purchase Order ReferenceOptionalMax 1
To provide reference to a specific purchase order
- 13Item Physical DetailsOptionalMax 1
To specify the physical qualities, packaging, weights and dimensions relating to the item.
- 14Product/Item DescriptionOptionalMax 200
To describe a product in coded or free-form format
- 15MeasurementsOptionalMax 40
To specify physical measurements, including dimensions, tolerances, weights and counts.
- 16PaperworkOptionalMax 25
To specify the type and transmission of paperwork relating to product or order.
- 17Marking, Packaging, LoadingOptionalMax 25
To describe marking, packaging, loading and unloading requirements.
- 18Carrier Details (Quantity and Weight)OptionalMax 20
To specify the transportation details relative to commodity, weight and quantity.
- 19Carrier Details (Routing Sequence/Transit Time)OptionalMax 12
To specify the carrier, sequence of routing and to provide transit time information
- 20Carrier Details (Equipment)OptionalMax 12
To specify transportation details relating to the equipment used by the carrier.
- 21Carrier Details (Special Handling/Hazardous Materials)OptionalMax 5
To specify transportation special handling requirements and hazardous materials information
- 22Reference NumbersOptionalMax 200
To transmit identifying numbers associated with the named party
- 23Administrative Communications ContactOptionalMax 1
To identify a person or office to whom administrative communications should be directed
- CLD Loop OptionalRepeat 8
- 24Load DetailMandatoryMax 1
To specify the number of material loads shipped.
- 25Reference NumbersOptionalMax 200
To transmit identifying numbers associated with the named party
- 24Load DetailMandatoryMax 1
- 26Marks and NumbersOptionalMax 10
To indicate identifying marks and numbers for shipping containers
- 27Date/Time ReferenceOptionalMax 10
To specify pertinent dates and times
- 28F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- N1 Loop OptionalRepeat 200
- 29NameMandatoryMax 1
To identify a party by type of organization, name and code
- 30Additional Name InformationOptionalMax 2
To specify additional names or those longer than 35 characters in length
- 31Address InformationOptionalMax 2
To specify the location of the named party
- 32Geographic LocationOptionalMax 1
To specify the geographic place of the named party
- 33Reference NumbersOptionalMax 12
To transmit identifying numbers associated with the named party
- 34Administrative Communications ContactOptionalMax 3
To identify a person or office to whom administrative communications should be directed
- 35F.O.B. Related InstructionsOptionalMax 1
To specify transportation instructions relating to shipment
- 29NameMandatoryMax 1
- 36Destination QuantityOptionalMax 50
To specify destination and quantity detail.
- 37Excess Transportation DetailOptionalMax 1
To specify information relating to premium transportation.
- 38CurrencyOptionalMax 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- 39Allowance, Charge or ServiceOptionalMax 10
To specify allowance or charges
- 07Hierarchical LevelMandatoryMax 1
Summary
- 41Transaction TotalsMandatoryMax 1
To transmit a hash total for a specific element in the transaction set
- 42Transaction Set TrailerMandatoryMax 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)