EDI 856 Ship Notice/Manifest

Functional Group SH

X12M Supply Chain Subcommittee

What is an EDI 856?

An EDI 856 Ship Notice/Manifest communicates Purchase Order shipment details from a supplier to a buyer. It contains information about packaging details (HL Segment), UCC/SSCC numbers (MAN Segment), and tracking numbers (REF Segment).

How is an EDI 856 used?

For example, after fulfilling the 850 Purchase Order, Vendor B will send Retailer A an 856 Ship Notice/Manifest to communicate that the order has been shipped. Once the order has shipped, an 810 Invoice will follow.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying numbers, dates and other basic data relating to the transaction set

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify pertinent dates and times

Detail

Position
Segment
Name
Max use
  1. HL Loop Mandatory
    Repeat 200000
    1. To identify dependencies among and the content of hierarchically related groups of data segments.

    2. To specify basic item identification data.

    3. To describe an item in either an industry standard or free-form format

    4. To specify line item detail relative to shipment

    5. To specify product subline detail item data

    6. To provide reference to a specific purchase order

    7. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    8. To describe a product in coded or free-form format

    9. To specify physical measurements, including dimensions, tolerances, weights and counts.

    10. To specify the type and transmission of paperwork relating to product or order.

    11. To describe marking, packaging, loading and unloading requirements.

    12. To specify the transportation details relative to commodity, weight and quantity.

    13. To specify the carrier, sequence of routing and to provide transit time information

    14. To specify transportation details relating to the equipment used by the carrier.

    15. To specify transportation special handling requirements and hazardous materials information

    16. To transmit identifying numbers associated with the named party

    17. To identify a person or office to whom administrative communications should be directed

    18. CLD Loop Optional
      Repeat 8
      1. To specify the number of material loads shipped.

      2. To transmit identifying numbers associated with the named party

    19. To indicate identifying marks and numbers for shipping containers

    20. To specify pertinent dates and times

    21. To specify transportation instructions relating to shipment

    22. N1 Loop Optional
      Repeat 200
      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying numbers associated with the named party

      6. To identify a person or office to whom administrative communications should be directed

      7. To specify transportation instructions relating to shipment

    23. To specify destination and quantity detail.

    24. To specify information relating to premium transportation.

    25. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    26. To specify allowance or charges

Summary

Position
Segment
Name
Max use
  1. To transmit a hash total for a specific element in the transaction set

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning and ending (SE) segment)

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