EDI 855 Purchase Order Acknowledgment

Functional Group PR

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

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What is an EDI 855?

An EDI 855 Purchase Order Acknowledgment communicates Purchase Order response details from a supplier to a buyer. It contains information about item availability (LIN Segment), order ship dates (DTM Segment), and replenishment dates for out of stock items (LDT Segment).

How is an EDI 855 used?

For example, after Retailer A sends an EDI 850 Purchase Order to Vendor B, Vendor B will respond with an EDI 855 Purchase Order Acknowledgment. It contains details about whether the order can be fulfilled fully, partially, or not at all. If the order is able to be shipped, an EDI 856 Ship Notice/Manifest and EDI 810 Invoice will likely follow.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates

  3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  4. To specify identifying information

  5. To identify a person or office to whom administrative communications should be directed

  6. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

  7. To specify transportation instructions relating to shipment

  8. To specify pricing information

  9. To indicate a quantity, and/or amount for an identified period

  10. To specify general conditions or requirements of the sale

  11. SAC Loop Optional
    Repeat 25

    1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  12. To specify terms of sale

  13. To specify the exact type and terms of various discount information

  14. To specify installment billing arrangement

  15. To specify pertinent dates and times

  16. To specify lead time for availability of products and services

  17. To specify basic item identification data

    If segment LIN is used, do not use LIN01.

  18. To specify service characteristic data

  19. To describe a product or process in coded or free-form format

  20. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

  21. To identify the type or transmission or both of paperwork or supporting information

  22. To describe marking, packaging, loading, and unloading requirements

  23. To specify the transportation details relative to commodity, weight, and quantity

  24. To specify the carrier and sequence of routing and provide transit time information

  25. To specify transportation details relating to the equipment used by the carrier

  26. To specify transportation special handling requirements, or hazardous materials information, or both

  27. To indicate identifying marks and numbers for shipping containers

  28. To specify tax information

  29. To specify restrictions/conditions (such as shipping, ordering)

  30. N9 Loop Optional
    Repeat 1000

    1. To transmit identifying information as specified by the Reference Identification Qualifier

    2. To specify pertinent dates and times

    3. To provide a free-form format that allows the transmission of text information

  31. N1 Loop Optional
    Repeat 200

    1. To identify a party by type of organization, name, and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To define types and values of a geographic location

    6. To specify identifying information

    7. To identify a person or office to whom administrative communications should be directed

    8. To specify service characteristic data

    9. To specify transportation instructions relating to shipment

    10. To specify the transportation details relative to commodity, weight, and quantity

    11. To specify the carrier and sequence of routing and provide transit time information

    12. To specify transportation details relating to the equipment used by the carrier

    13. To specify transportation special handling requirements, or hazardous materials information, or both

    14. To describe marking, packaging, loading, and unloading requirements

    15. To provide a free-form format that allows the transmission of text information

  32. ADV Loop Optional
    Repeat >1

    1. To convey advertising demographic information

    2. To specify pertinent dates and times

    3. To specify textual data

Detail

Position
Segment
Name
Max use
  1. PO1 Loop Optional
    Repeat 100000

    1. To specify basic and most frequently used line item data

      PO102 is required.

    2. To specify basic item identification data

    3. To specify service characteristic data

    4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    5. To specify additional item-related data involving variations in normal price/quantity structure

    6. To specify pricing information

    7. To indicate a quantity, and/or amount for an identified period

    8. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    9. PID Loop Optional
      Repeat 1000

      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    10. To identify the type or transmission or both of paperwork or supporting information

    11. To specify the physical qualities, packaging, weights, and dimensions relating to the item

    12. To specify identifying information

    13. To identify a person or office to whom administrative communications should be directed

    14. SAC Loop Optional
      Repeat 25

      1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    15. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    16. To specify general conditions or requirements of the sale

    17. To specify terms of sale

    18. To specify the exact type and terms of various discount information

    19. To specify installment billing arrangement

    20. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    21. To specify transportation instructions relating to shipment

    22. To specify destination and quantity detail

    23. To specify pertinent dates and times

    24. To specify lead time for availability of products and services

    25. To specify the transportation details relative to commodity, weight, and quantity

    26. To specify the carrier and sequence of routing and provide transit time information

    27. To specify transportation details relating to the equipment used by the carrier

    28. To specify transportation special handling requirements, or hazardous materials information, or both

    29. ACK Loop Optional
      Repeat 104

      1. To acknowledge the ordered quantities and specify the ready date for a specific line item

      2. To specify pertinent dates and times

    30. To indicate identifying marks and numbers for shipping containers

    31. To indicate the total monetary amount

      If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.

    32. To specify restrictions/conditions (such as shipping, ordering)

    33. To specify tax information

    34. QTY Loop Optional
      Repeat >1

      1. To specify quantity information

      2. To specify service characteristic data

    35. PKG Loop Optional
      Repeat 200

      1. To describe marking, packaging, loading, and unloading requirements

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    36. SCH Loop Optional
      Repeat 200

      1. To specify the data for scheduling a specific line-item

        The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.

      2. To specify the transportation details relative to commodity, weight, and quantity

      3. To specify the carrier and sequence of routing and provide transit time information

      4. To specify transportation details relating to the equipment used by the carrier

      5. To specify transportation special handling requirements, or hazardous materials information, or both

      6. To specify identifying information

    37. N9 Loop Optional
      Repeat 1000

      1. To transmit identifying information as specified by the Reference Identification Qualifier

      2. To specify pertinent dates and times

      3. To provide a free-form format that allows the transmission of text information

    38. N1 Loop Optional
      Repeat 200

      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To define types and values of a geographic location

      6. To specify identifying information

      7. To identify a person or office to whom administrative communications should be directed

      8. To specify service characteristic data

      9. To specify pertinent dates and times

      10. To specify transportation instructions relating to shipment

      11. To specify the data for scheduling a specific line-item

      12. To specify the transportation details relative to commodity, weight, and quantity

      13. To specify the carrier and sequence of routing and provide transit time information

      14. To specify transportation details relating to the equipment used by the carrier

      15. To specify transportation special handling requirements, or hazardous materials information, or both

      16. To specify quantity information

      17. To describe marking, packaging, loading, and unloading requirements

    39. SLN Loop Optional
      Repeat 1000

      1. To specify product subline detail item data

      2. To provide a free-form format that allows the transmission of text information

      3. To specify service characteristic data

      4. To describe a product or process in coded or free-form format

      5. To specify additional item-related data involving variations in normal price/quantity structure

      6. To specify pricing information

      7. To indicate a quantity, and/or amount for an identified period

      8. To acknowledge the ordered quantities and specify the ready date for a specific line item

      9. SAC Loop Optional
        Repeat 10

        1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

        2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      10. To specify pertinent dates and times

      11. To specify the physical qualities, packaging, weights, and dimensions relating to the item

      12. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

      13. To convey advertising demographic information

      14. QTY Loop Optional
        Repeat >1

        1. To specify quantity information

        2. To specify service characteristic data

      15. N9 Loop Optional
        Repeat >1

        1. To transmit identifying information as specified by the Reference Identification Qualifier

        2. To specify pertinent dates and times

        3. To provide a free-form format that allows the transmission of text information

      16. N1 Loop Optional
        Repeat 10

        1. To identify a party by type of organization, name, and code

        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To define types and values of a geographic location

        6. To specify identifying information

        7. To identify a person or office to whom administrative communications should be directed

        8. To specify service characteristic data

Summary

Position
Segment
Name
Max use
  1. CTT Loop Optional
    Repeat 1

    1. To transmit a hash total for a specific element in the transaction set

      The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

    2. To indicate the total monetary amount

      If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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