EDI 855 Purchase Order Acknowledgment

Functional Group PR

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order.

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What is an EDI 855?

An EDI 855 Purchase Order Acknowledgment communicates Purchase Order response details from a supplier to a buyer. It contains information about item availability (LIN Segment), order ship dates (DTM Segment), and replenishment dates for out of stock items (LDT Segment).

How is an EDI 855 used?

For example, after Retailer A sends an EDI 850 Purchase Order to Vendor B, Vendor B will respond with an EDI 855 Purchase Order Acknowledgment. It contains details about whether the order can be fulfilled fully, partially, or not at all. If the order is able to be shipped, an EDI 856 Ship Notice/Manifest and EDI 810 Invoice will likely follow.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the purchase order acknowledgment transaction set and transmit identifying numbers and dates.

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To specify identifying numbers.

  6. To identify a person or office to whom administrative communications should be directed

  7. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

  8. To specify transportation instructions relating to shipment

  9. To specify pricing information

  10. To specify general conditions or requirements of the sale

  11. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

  12. To specify terms of sale.

  13. To specify the exact type and terms of various discount information.

  14. To specify installment billing arrangement

  15. To specify pertinent dates and times

  16. To specify lead time for availability of products and services.

  17. To specify basic item identification data.

    If segment LIN is used, do not use LIN01.

  18. To specify service characteristic data

  19. To describe a product or process in coded or free-form format

  20. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

  21. To identify the type and transmission of paperwork or supporting information

  22. To describe marking, packaging, loading and unloading requirements.

  23. To specify the transportation details relative to commodity, weight and quantity.

  24. To specify the carrier, sequence of routing and to provide transit time information

  25. To specify transportation details relating to the equipment used by the carrier.

  26. To specify transportation special handling requirements or hazardous materials information or both

  27. To indicate identifying marks and numbers for shipping containers

  28. To specify tax information.

  29. N9 Loop Optional
    Repeat 1000

    1. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    2. To provide a free form format that would allow the transmission of text information.

  30. N1 Loop Optional
    Repeat 200

    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To define types and values for geographic location of real estate property

    6. To specify identifying numbers.

    7. To identify a person or office to whom administrative communications should be directed

    8. To specify transportation instructions relating to shipment

    9. To specify the transportation details relative to commodity, weight and quantity.

    10. To specify the carrier, sequence of routing and to provide transit time information

    11. To specify transportation details relating to the equipment used by the carrier.

    12. To specify transportation special handling requirements or hazardous materials information or both

    13. To describe marking, packaging, loading and unloading requirements.

Detail

Position
Segment
Name
Max use
  1. PO1 Loop Optional
    Repeat 100000

    1. To specify basic and most frequently used line item data

      PO102 is required.

    2. To specify service characteristic data

    3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    4. To specify additional item related data involving variations in normal price/quantity structure.

    5. To specify pricing information

    6. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    7. PID Loop Optional
      Repeat 1000

      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    8. To identify the type and transmission of paperwork or supporting information

    9. To specify the physical qualities, packaging, weights and dimensions relating to the item.

    10. To specify identifying numbers.

    11. To identify a person or office to whom administrative communications should be directed

    12. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    13. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    14. To specify terms of sale.

    15. To specify the exact type and terms of various discount information.

    16. To specify installment billing arrangement

    17. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    18. To specify transportation instructions relating to shipment

    19. To specify destination and quantity detail.

    20. To specify pertinent dates and times

    21. To specify lead time for availability of products and services.

    22. To specify the data for scheduling a specific line item.

      The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.

    23. To specify the transportation details relative to commodity, weight and quantity.

    24. To specify the carrier, sequence of routing and to provide transit time information

    25. To specify transportation details relating to the equipment used by the carrier.

    26. To specify transportation special handling requirements or hazardous materials information or both

    27. ACK Loop Optional
      Repeat 104

      1. To acknowledge the ordered quantities and specify the ready date for a specific line item.

      2. To specify pertinent dates and times

    28. To indicate identifying marks and numbers for shipping containers

    29. To indicate the total monetary amount.

      If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.

    30. To specify tax information.

    31. PKG Loop Optional
      Repeat 200

      1. To describe marking, packaging, loading and unloading requirements.

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

    32. N9 Loop Optional
      Repeat 1000

      1. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      2. To provide a free form format that would allow the transmission of text information.

    33. N1 Loop Optional
      Repeat 200

      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To define types and values for geographic location of real estate property

      6. To specify identifying numbers.

      7. To identify a person or office to whom administrative communications should be directed

      8. To specify transportation instructions relating to shipment

      9. To specify the data for scheduling a specific line item.

      10. To specify the transportation details relative to commodity, weight and quantity.

      11. To specify the carrier, sequence of routing and to provide transit time information

      12. To specify transportation details relating to the equipment used by the carrier.

      13. To specify transportation special handling requirements or hazardous materials information or both

      14. To describe marking, packaging, loading and unloading requirements.

    34. SLN Loop Optional
      Repeat 1000

      1. To specify product subline detail item data

      2. To specify service characteristic data

      3. To describe a product or process in coded or free-form format

      4. To specify additional item related data involving variations in normal price/quantity structure.

      5. To specify pricing information

      6. To acknowledge the ordered quantities and specify the ready date for a specific line item.

      7. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      8. To specify pertinent dates and times

      9. To specify the physical qualities, packaging, weights and dimensions relating to the item.

      10. N1 Loop Optional
        Repeat 10

        1. To identify a party by type of organization, name and code

        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To define types and values for geographic location of real estate property

        6. To specify identifying numbers.

        7. To identify a person or office to whom administrative communications should be directed

Summary

Position
Segment
Name
Max use

  1. To transmit a hash total for a specific element in the transaction set

    The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

  2. To indicate the total monetary amount.

    If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

  3. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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