EDI 849 Response to Product Transfer Account Adjustment

Functional Group CF

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Response to Product Transfer Account Adjustment Transaction Set (849) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit a detailed or summary response to a party requesting an accounting adjustment relating to a pre-authorized product transfer.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BRC · Beginning Segment for Response to Product Transfer Account Adjustment · Max 1 · Mandatory

   To identify the beginning of a Response to Product Transfer Account Adjustment Transaction Set

3. 0220 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

4. 0300 · AAA · Request Validation · Max 10 · Optional

   To specify the validity of the request and indicate follow-up action authorized

5. 0400 · NTE · Note/Special Instruction · Max 10 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

6. 0500 · REF · Reference Identification · Max 12 · Optional

   To specify identifying information

7. 0600 · PER · Administrative Communications Contact · Max 3 · Optional

   To identify a person or office to whom administrative communications should be directed

8. 0700 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

9. N1 Loop Optional Repeat 50

   1. 0800 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 0900 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 1000 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 1100 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 1200 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   6. 1300 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. CON Loop Optional Repeat 10000

   1. 0100 · CON · Contract Number Detail · Max 1 · Mandatory

      To specify contract or reference number and status

   2. 0200 · AAA · Request Validation · Max 10 · Optional

      To specify the validity of the request and indicate follow-up action authorized

   3. 0300 · REF · Reference Identification · Max 12 · Optional

      To specify identifying information

   4. 0400 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

   5. 0500 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

   6. N1 Loop Optional Repeat 50

      1. 0600 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 0700 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names

      3. 0800 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 0900 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 1000 · REF · Reference Identification · Max 12 · Optional

         To specify identifying information

      6. 1100 · PER · Administrative Communications Contact · Max 3 · Optional

         To identify a person or office to whom administrative communications should be directed

   7. PAD Loop Optional Repeat 1000

      1. 1200 · PAD · Product Adjustment Detail · Max 1 · Mandatory

         To specify the product transfer type, and/or line item number

      2. 1300 · LIN · Item Identification · Max 1 · Optional

         To specify basic item identification data

      3. 1400 · AAA · Request Validation · Max 10 · Optional

         To specify the validity of the request and indicate follow-up action authorized

      4. 1500 · PID · Product/Item Description · Max 200 · Optional

         To describe a product or process in coded or free-form format

      5. 1600 · MEA · Measurements · Max 40 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      6. 1700 · UIT · Unit Detail · Max 5 · Optional

         To specify item unit data

      7. 1800 · QTY · Quantity · Max 5 · Optional

         To specify quantity information

      8. 1900 · AMT · Monetary Amount · Max 2 · Optional

         To indicate the total monetary amount

         The AMT segment is to be used only in cases where the amount cannot be computed from other detail.

      9. 2000 · RCD · Receiving Conditions · Max 1 · Optional

         To report receiving conditions and specify contested quantities

      10. 2100 · REF · Reference Identification · Max 12 · Optional

          To specify identifying information

      11. 2200 · DTM · Date/Time Reference · Max 10 · Optional

          To specify pertinent dates and times

      12. 2300 · CUR · Currency · Max 1 · Optional

          To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      13. 2400 · SSS · Special Services · Max 1 · Optional

          To specify special conditions or services associated with the purchased product

Summary

1. 0100 · CTT · Transaction Totals · Max 1 · Mandatory

   To transmit a hash total for a specific element in the transaction set

   Number of line items (CTT01) is the accumulation of the number of CON segments. If used, hash total (CTT02) is the sum of the quantities (QTY02) for each QTY segment.

2. 0200 · AMT · Monetary Amount · Max 5 · Optional

   To indicate the total monetary amount

   The AMT segment is to be used only in cases where the amount cannot be computed from other detail.

3. 0300 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)