EDI 823 Lockbox

Functional Group LB

X12F Finance Subcommittee

This standard provides the format and establishes the data contents of a lockbox transaction set. The lockbox transaction set can be used to transmit lockbox (incoming payments) information and totals from a bank or any other lockbox service provider to a company.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · N1 · Name · Max 2 · Mandatory

   To identify a party by type of organization, name and code

   Mandatory: Lockbox (LBX) depository bank ID; optionally, identify ultimate recipient (company who has the LBX) of the LBX information.

Detail

1. DEP Loop Mandatory Repeat 100

   1. 010 · DEP · Deposit · Max 1 · Mandatory

      To indicate the lockbox ID, date, time, deposit number and bank account information.

      DEP segment contains LBX ID number, depository bank ABA number, and bank acct. number, deposit date/time.

   2. 020 · AMT · Monetary Amount · Max 1 · Mandatory

      To indicate the total monetary amount.

      AMT = Total deposit dollars.

   3. 030 · QTY · Quantity · Max 2 · Mandatory

      To specify quantity information.

      QTY = Number of batches in deposit; number of checks in deposit.

   4. 040 · REF · Reference Numbers · Max 5 · Optional

      To specify identifying numbers.

      REF = Identifies deposit number and/or deposit sequence number.

   5. 050 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

      Identifies processing or other date/time information.

   6. BAT Loop Optional Repeat 100

      1. 060 · BAT · Batch · Max 1 · Mandatory

         To indicate batch identifying information.

      2. 070 · AVA · Funds Availability · Max 10 · Optional

         To indicate the funds availability in days.

      3. 080 · AMT · Monetary Amount · Max 1 · Optional

         To indicate the total monetary amount.

         AMT = Total batch dollars.

      4. 090 · QTY · Quantity · Max 1 · Optional

         To specify quantity information.

         QTY = Number of checks in batch.

      5. 100 · DTM · Date/Time Reference · Max 10 · Optional

         To specify pertinent dates and times

         DTM = Identifies processing or other date/time information.

      6. BPS Loop Optional Repeat 1000

         1. 110 · BPS · Beginning Segment for Payment Order/Remittance Advice · Max 1 · Mandatory

            To (1) indicate the beginning of a payment order/remittance advice transaction set and total payment and (2) to enable related transfer of funds and/or information from payor to payee to occur while utilizing an automated clearing house (ACH) or other banking network.

            BPS = Identifies payment method (check).

         2. 120 · CUR · Currency · Max 1 · Optional

            To specify the currency (dollars, pounds, francs, etc.) used in a transaction

         3. 130 · REF · Reference Numbers · Max 5 · Optional

            To specify identifying numbers.

            REF = Identifies payee code, MICR line, check number and scan line.

         4. 140 · DTM · Date/Time Reference · Max 10 · Optional

            To specify pertinent dates and times

            DTM = Identifies check date, postmark date, date/time check received by LBX.

         5. 150 · AVA · Funds Availability · Max 1 · Optional

            To indicate the funds availability in days.

         6. N1 Loop Optional Repeat 200

            1. 160 · N1 · Name · Max 1 · Mandatory

               To identify a party by type of organization, name and code

               N1 = Identifies payer/remitter name, number.

            2. 170 · N2 · Additional Name Information · Max 2 · Optional

               To specify additional names or those longer than 35 characters in length

            3. 180 · N3 · Address Information · Max 2 · Optional

               To specify the location of the named party

            4. 190 · N4 · Geographic Location · Max 1 · Optional

               To specify the geographic place of the named party

            5. 200 · REF · Reference Numbers · Max 12 · Optional

               To specify identifying numbers.

            6. 210 · PER · Administrative Communications Contact · Max 3 · Optional

               To identify a person or office to whom administrative communications should be directed

         7. RMT Loop Optional Repeat 10000

            1. 220 · RMT · Remittance Advice · Max 1 · Mandatory

               To indicate the detail on items.

               RMT = Identifies Remittance Document, Adjustment reason.

            2. 230 · N1 · Name · Max 1 · Optional

               To identify a party by type of organization, name and code

               N1 = Identifies payer name, number if distinct from remitter name, number.

            3. 240 · CUR · Currency · Max 1 · Optional

               To specify the currency (dollars, pounds, francs, etc.) used in a transaction

            4. 250 · REF · Reference Numbers · Max 5 · Optional

               To specify identifying numbers.

               REF = Identifies scan line.

            5. 260 · DTM · Date/Time Reference · Max 10 · Optional

               To specify pertinent dates and times

               DTM = Identifies document date.

Summary

1. 010 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).