EDI 823 Lockbox

Functional Group LB

X12F Finance Subcommittee

This standard provides the format and establishes the data contents of a lockbox transaction set. The lockbox transaction set can be used to transmit lockbox (incoming payments) information and totals from a bank or any other lockbox service provider to a company.

Heading

1. 1 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 2 · N1 · Name · Max 2 · Mandatory

   To identify a party by type of organization, name and code

   Mandatory: Lockbox (LBX) depository bank ID; optionally, identify ultimate recipient (company who has the LBX) of the LBX information.

Detail

1. DEP Loop Mandatory Repeat 100

   1. 3 · DEP · Deposit · Max 1 · Mandatory

      To indicate the lockbox ID, date, time, deposit number and bank account information.

      DEP segment contains LBX ID no., depository bank ABA no., and bank acct. no., deposit date/time. One DEP loop is mandatory.

   2. 4 · AMT · Monetary Amount · Max 1 · Mandatory

      To indicate the total monetary amount.

      AMT = Total deposit dollars.

   3. 5 · QTY · Quantity · Max 2 · Mandatory

      To specify quantity information.

      QTY = No. of batches in deposit; no. of checks in deposit.

   4. 6 · REF · Reference Numbers · Max 5 · Optional

      To transmit identifying numbers

      REF = Identifies deposit number and/or deposit sequence number.

   5. 7 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

      DTM = Identifies processing or other date/time info.

   6. BAT Loop Optional Repeat 100

      1. 8 · BAT · Batch · Max 1 · Mandatory

         To indicate batch identifying information.

         Loop BAT is optional but if used, segment BAT is mandatory.

      2. 9 · AVA · Funds Availability · Max 10 · Optional

         To indicate the funds availability in days.

         AVA = Availability of funds in days.

      3. 10 · AMT · Monetary Amount · Max 1 · Optional

         To indicate the total monetary amount.

         AMT = Total batch dollars.

      4. 11 · QTY · Quantity · Max 1 · Optional

         To specify quantity information.

         QTY = No. of checks in batch.

      5. 12 · DTM · Date/Time Reference · Max 10 · Optional

         To specify pertinent dates and times

         DTM = Identifies processing or other date/time info.

      6. BPS Loop Optional Repeat 1000

         1. 13 · BPS · Beginning Segment for Payment Order/Remittance Advice · Max 1 · Mandatory

            To (1) indicate the beginning of a payment order/remittance advice transaction set and total payment amount and (2) to enable related transfer of funds and/or information from payor to payee to occur while utilizing an automated clearing house (ACH) or other banking network.

            BPS = Identifies pay't method (check). Loop BPS is optional but if used, segment BPS is mandatory.

         2. 14 · CUR · Currency · Max 1 · Optional

            To specify the currency (dollars, pounds, francs, etc.) used in a transaction

         3. 15 · REF · Reference Numbers · Max 5 · Optional

            To transmit identifying numbers

            REF = Identifies payee code, MICR line, check no. and scan line.

         4. 16 · DTM · Date/Time Reference · Max 10 · Optional

            To specify pertinent dates and times

            DTM = Identifies check date, postmark date, date/time check received by LBX.

         5. 17 · AVA · Funds Availability · Max 1 · Optional

            To indicate the funds availability in days.

            AVA = Funds availability in days.

         6. N1 Loop Optional Repeat 200

            1. 18 · N1 · Name · Max 1 · Mandatory

               To identify a party by type of organization, name and code

               N1 = Identifies payer/remitter name, number. Loop N1 is optional but, if used, segment N1 is mandatory.

            2. 19 · N2 · Additional Name Information · Max 2 · Optional

               To specify additional names or those longer than 35 characters in length

            3. 20 · N3 · Address Information · Max 2 · Optional

               To specify the location of the named party

            4. 21 · N4 · Geographic Location · Max 1 · Optional

               To specify the geographic place of the named party

               N4 = Identifies zip code, city, state.

            5. 22 · REF · Reference Numbers · Max 12 · Optional

               To transmit identifying numbers

            6. 23 · PER · Administrative Communications Contact · Max 3 · Optional

               To identify a person or office to whom administrative communications should be directed

         7. RMT Loop Optional Repeat 10000

            1. 24 · RMT · Remittance Advice · Max 1 · Mandatory

               To indicate the detail on items.

               RMT = Identifies Remittance Doc., Adjustment reason.

            2. 25 · N1 · Name · Max 1 · Optional

               To identify a party by type of organization, name and code

               N1 = Identifies payer name, no. if distinct from remitter name, no. Loop RMT is optional but, if used, segment RMT is mandatory.

            3. 26 · CUR · Currency · Max 1 · Optional

               To specify the currency (dollars, pounds, francs, etc.) used in a transaction

            4. 27 · REF · Reference Numbers · Max 5 · Optional

               To transmit identifying numbers

               REF = Identifies scan line.

            5. 28 · DTM · Date/Time Reference · Max 10 · Optional

               To specify pertinent dates and times

               DTM = Identifies document date.

Summary

1. 29 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).