EDI 823 Lockbox

Functional Group LB

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Lockbox Transaction Set (823) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit lockbox (incoming payments) information and totals from a bank or any other lockbox service provider to a company.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. N1 Loop Mandatory Repeat 2

   1. 020 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

      Mandatory: Lockbox (LBX) depository bank ID; optionally, identify ultimate recipient (company who has the LBX) of the LBX information.

   2. 030 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 040 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 050 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 060 · REF · Reference Numbers · Max 12 · Optional

      To specify identifying numbers.

   6. 070 · PER · Administrative Communications Contact · Max 3 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. DEP Loop Mandatory Repeat 100

   1. 010 · DEP · Deposit · Max 1 · Mandatory

      To indicate the lockbox ID, date, time, deposit number and bank account information.

      DEP segment contains LBX ID number, depository bank ABA number, and bank acct. number, deposit date/time.

   2. 020 · AMT · Monetary Amount · Max 1 · Mandatory

      To indicate the total monetary amount.

      AMT = Total deposit dollars.

   3. 030 · QTY · Quantity · Max 2 · Mandatory

      To specify quantity information.

      QTY = Number of batches in deposit; number of checks in deposit.

   4. 040 · REF · Reference Numbers · Max 5 · Optional

      To specify identifying numbers.

      REF = Identifies deposit number and/or deposit sequence number.

   5. 050 · DTM · Date/Time Reference · Max 10 · Optional

      To specify pertinent dates and times

      Identifies processing or other date/time information.

   6. BAT Loop Optional Repeat 100

      1. 060 · BAT · Batch · Max 1 · Mandatory

         To indicate batch identifying information.

      2. 070 · AVA · Funds Availability · Max 10 · Optional

         To indicate the funds availability in days.

      3. 080 · AMT · Monetary Amount · Max 1 · Optional

         To indicate the total monetary amount.

         AMT = Total batch dollars.

      4. 090 · QTY · Quantity · Max 1 · Optional

         To specify quantity information.

         QTY = Number of checks in batch.

      5. 100 · DTM · Date/Time Reference · Max 10 · Optional

         To specify pertinent dates and times

         DTM = Identifies processing or other date/time information.

      6. BPS Loop Optional Repeat 1000

         1. 110 · BPS · Beginning Segment for Payment Order/Remittance Advice · Max 1 · Mandatory

            To (1) indicate the beginning of a payment order/remittance advice transaction set and total payment and (2) to enable related transfer of funds and/or information from payor to payee to occur while utilizing an automated clearing house (ACH) or other banking network.

            BPS = Identifies payment method (check).

         2. 120 · CUR · Currency · Max 1 · Optional

            To specify the currency (dollars, pounds, francs, etc.) used in a transaction

         3. 130 · REF · Reference Numbers · Max 5 · Optional

            To specify identifying numbers.

            REF = Identifies payee code, MICR line, check number and scan line.

         4. 140 · DTM · Date/Time Reference · Max 10 · Optional

            To specify pertinent dates and times

            DTM = Identifies check date, postmark date, date/time check received by LBX.

         5. 150 · AVA · Funds Availability · Max 1 · Optional

            To indicate the funds availability in days.

         6. N1 Loop Optional Repeat 200

            1. 160 · N1 · Name · Max 1 · Mandatory

               To identify a party by type of organization, name and code

               N1 = Identifies payer/remitter name, number.

            2. 170 · N2 · Additional Name Information · Max 2 · Optional

               To specify additional names or those longer than 35 characters in length

            3. 180 · N3 · Address Information · Max 2 · Optional

               To specify the location of the named party

            4. 190 · N4 · Geographic Location · Max 1 · Optional

               To specify the geographic place of the named party

            5. 200 · REF · Reference Numbers · Max 12 · Optional

               To specify identifying numbers.

            6. 210 · PER · Administrative Communications Contact · Max 3 · Optional

               To identify a person or office to whom administrative communications should be directed

         7. RMT Loop Optional Repeat 10000

            1. 220 · RMT · Remittance Advice · Max 1 · Mandatory

               To indicate the detail on items.

               RMT = Identifies Remittance Document, Adjustment reason.

            2. 230 · N1 · Name · Max 1 · Optional

               To identify a party by type of organization, name and code

               N1 = Identifies payer name, number if distinct from remitter name, number.

            3. 240 · CUR · Currency · Max 1 · Optional

               To specify the currency (dollars, pounds, francs, etc.) used in a transaction

            4. 250 · REF · Reference Numbers · Max 5 · Optional

               To specify identifying numbers.

               REF = Identifies scan line.

            5. 260 · DTM · Date/Time Reference · Max 10 · Optional

               To specify pertinent dates and times

               DTM = Identifies document date.

Summary

1. 010 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).