ENTREC Accounting entries

TBG12 Accounting and Auditing, Registration, Financial Information

A message used to exchange accounting entries between an enterprise and whoever may use them for the purpose of accounting, auditing, cost accounting, consolidation, financial analysis, etc.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Accounting entries message is ENTREC. Note: Accounting entries messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 ENTREC 0052 D 0054 16A 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. Segment identifying the type of accounting entries message.

  3. A segment containing the opening and closing dates of the accounting period of the accounting entries and the preparation date of the message.

  4. Segment containing the number of the used chart of accounts linked to the message and its version number.

  5. A segment providing currencies which are specific to the accounting entries message.

  6. A segment with free information, in coded or clear form, for the purpose of providing additional clarification solely concerning the summary section.

  7. Segment group 1
    Repeat 99

    1. A segment to identify the sender, recipient or intermediary.

    2. A segment to provide references which are specific to the concerned party.

    3. Segment group 2
      Repeat 99

      1. A segment to provide contacts related to the party.

      2. A segment to provide communication numbers of the contact.

  8. Segment group 3
    Repeat 99

    1. A segment to identify the accounting, fiscal, social or legal characteristic.

    2. A segment to provide the value of the above characteristic.

  9. Segment group 4
    Repeat 999

    1. A segment giving detailed information on the periods of the journal.

    2. Segment group 5
      Repeat 999

      1. A segment specifying the source journal and the type of accounting records of accounting entries for a given period.

      2. Segment group 6
        Repeat 1

        1. A segment specifying the number of accounting entries for a given journal and period.

        2. A segment containing references to a journal in a given period.

        3. A segment containing the date of the concerned period.

        4. A segment adding up the total amounts of the accounting records for a given journal and period in local and foreign currencies. It may also to be used to provide the total of the journal for the period.

      3. Segment group 7
        Repeat 99999

        1. A segment containing the reference to an order number inside a folio, or the sequential number allocated to the entry of an accounting record for a given journal and period.

        2. A segment containing the number of the source document relating to the accounting record.

        3. A segment with free text information, in coded or clear form, to give an explanation of the accounting entry.

        4. Segment group 8
          Repeat 999

          1. A segment identifying the line item of the accounting entries information sequence.

          2. A segment containing detailed information identifying the principal active account number (general, analytical or budget account) or for subdivision of the accounting record concerned and the subsidiary account number of this principal account number.

          3. A segment giving the date of accountancy concerning the accounting record : date of capture, date of source document, date of accounting validation, etc.

          4. A segment with free text information, in clear or coded form, to give a text for the entry describing whether the entry is analytical, budgetary or has valuation purposes.

          5. A segment specifying the settlement method of the accounting record.

          6. A segment containing references to documents such as the number of source document, number of related document, internal source document reference, checking reference and European Tax-codes relating to the accounting record.

          7. A segment specifying the quantity and measure unit relative to the monetary amount of the accounting record.

          8. A segment specifying the tax type relative to the accounting record.

          9. A segment specifying the bank account numbers relative to the specified account.

          10. A segment containing the currency details, currencies or currency rates used in the entry.

          11. A segment containing detailed information on the debit or credit trend of the monetary amount, the monetary amount itself in the local currency and possibly the currency code relating to this monetary amount.

          12. Segment group 9
            Repeat 9

            1. A segment to identify the accounting, fiscal, social or legal characteristic of the entry.

            2. A segment to provide the value of the above characteristic.

        5. Segment group 10
          Repeat 1

          1. A segment to provide authentication results.

          2. A segment to provide the date of the authentication.

    3. Segment group 11
      Repeat 1

      1. A segment specifying the number of accounting entries for a given journal, for all periods.

      2. A segment containing references for a given journal, for the sub-period.

      3. A segment specifying the date of the concerned sub-period.

      4. A segment adding up the total amounts, in local and foreign currencies, of the accounting records for a given journal, for all periods. It may also be used to provide the total amount of the journal for all periods.

  10. A service segment used to separate the detail and summary sections of the message.

  11. Segment group 12
    Repeat 1

    1. A segment specifying the number of subperiods for the total periods concerned relative to the accounting entries message.

    2. A segment referencing a period using a reference number.

    3. A segment specifying the dates for the total period.

    4. A segment adding up the total amounts relating to the accounting entries message.

  12. Segment group 13
    Repeat 1

    1. A segment to provide authentication results.

    2. A segment to provide the date of the authentication.

  13. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

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