EDI 820 Payment Order/Remittance Advice

Functional Group RA

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BPR · Beginning Segment for Payment Order/Remittance Advice · Max 1 · Mandatory

   To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

3. 0300 · NTE · Note/Special Instruction · Max >1 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 0350 · TRN · Trace · Max 1 · Optional

   To uniquely identify a transaction to an application

   The TRN segment is used to uniquely identify a payment order/remittance advice.

5. 0400 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   The CUR segment does not initiate a foreign exchange transaction.

6. 0500 · REF · Reference Information · Max >1 · Optional

   To specify identifying information

7. 0600 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

8. 1000 Loop Optional Repeat >1

   1. 0700 · N1 · Party Identification · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The LOOP ID - 1000 allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

   2. 0800 · N2 · Additional Name Information · Max >1 · Optional

      To specify additional names

   3. 0900 · N3 · Party Location · Max >1 · Optional

      To specify the location of the named party

   4. 1000 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 1100 · REF · Reference Information · Max >1 · Optional

      To specify identifying information

   6. 1200 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

   7. 1300 · RDM · Remittance Delivery Method · Max 1 · Optional

      To identify remittance delivery when remittance is separate from payment

   8. 1400 · DTM · Date/Time Reference · Max 1 · Optional

      To specify pertinent dates and times

Detail

1. 2000 Loop Optional Repeat >1

   1. 0100 · ENT · Entity · Max 1 · Mandatory

      To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      The LOOP ID - 2000 is for vendor or consumer third party consolidated payments.
      ENT09 may contain the payee's accounts receivable customer number.

   2. 2100 Loop Optional Repeat >1

      1. 0150 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

         To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. 0160 · FA2 · Accounting Data · Max >1 · Mandatory

         To specify the detailed accounting data

   3. 2200 Loop Optional Repeat >1

      1. 0200 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

         To supply the full name of an individual or organizational entity

         Allowing LOOP ID - 2200 to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).

      2. 0300 · N2 · Additional Name Information · Max >1 · Optional

         To specify additional names

      3. 0400 · N3 · Party Location · Max >1 · Optional

         To specify the location of the named party

      4. 0500 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 0600 · REF · Reference Information · Max >1 · Optional

         To specify identifying information

      6. 0700 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

   4. 2300 Loop Optional Repeat >1

      1. 0800 · ADX · Adjustment · Max 1 · Mandatory

         To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

         The LOOP ID - 2300 contains adjustment items which are not netted to an RMR segment in this transaction set.

      2. 0900 · NTE · Note/Special Instruction · Max >1 · Optional

         To transmit information in a free-form format, if necessary, for comment or special instruction

      3. 1000 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

      4. 1050 · DTM · Date/Time Reference · Max 1 · Optional

         To specify pertinent dates and times

      5. 2310 Loop Optional Repeat >1

         1. 1100 · REF · Reference Information · Max 1 · Mandatory

            To specify identifying information

         2. 1200 · DTM · Date/Time Reference · Max >1 · Optional

            To specify pertinent dates and times

      6. 2320 Loop Optional Repeat >1

         1. 1300 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

            To specify the basic and most frequently used line item data for the invoice and related transactions

            The LOOP ID - 2320 within LOOP ID -2300 is the adjustment line item detail loop.

         2. 1310 · RPA · Rate Amounts or Percents · Max 1 · Optional

            To identify rate amounts or percents for a specific cost or other line item

         3. 1320 · QTY · Quantity Information · Max 1 · Optional

            To specify quantity information

         4. 2321 Loop Optional Repeat >1

            1. 1400 · REF · Reference Information · Max 1 · Mandatory

               To specify identifying information

            2. 1410 · DTM · Date/Time Reference · Max 1 · Optional

               To specify pertinent dates and times

         5. 2322 Loop Optional Repeat >1

            1. 1420 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

               To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. 1430 · TXI · Tax Information · Max >1 · Optional

               To specify tax information

            3. 1440 · DTM · Date/Time Reference · Max 10 · Optional

               To specify pertinent dates and times

         6. 2323 Loop Optional Repeat >1

            1. 1450 · SLN · Subline Item Detail · Max 1 · Mandatory

               To specify product subline detail item data

            2. 23231 Loop Optional Repeat >1

               1. 1460 · REF · Reference Information · Max 1 · Mandatory

                  To specify identifying information

               2. 1470 · DTM · Date/Time Reference · Max >1 · Optional

                  To specify pertinent dates and times

            3. 23232 Loop Optional Repeat >1

               1. 1480 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

                  To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

               2. 1490 · TXI · Tax Information · Max >1 · Optional

                  To specify tax information

      7. 2330 Loop Optional Repeat >1

         1. 1495 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

            To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

         2. 1496 · FA2 · Accounting Data · Max >1 · Mandatory

            To specify the detailed accounting data

   5. 2400 Loop Optional Repeat >1

      1. 1500 · RMR · Remittance Advice Accounts Receivable Open Item Reference · Max 1 · Mandatory

         To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

         The LOOP ID - 2400 is for open items being referenced or for payment on account.

      2. 1600 · NTE · Note/Special Instruction · Max >1 · Optional

         To transmit information in a free-form format, if necessary, for comment or special instruction

      3. 1700 · REF · Reference Information · Max >1 · Optional

         To specify identifying information

      4. 1800 · DTM · Date/Time Reference · Max >1 · Optional

         To specify pertinent dates and times

      5. 1850 · VEH · Vehicle Information · Max 1 · Optional

         To provide descriptions that identify a specific vehicle

      6. 1860 · IPU · Insurance Policy Update Information · Max 1 · Optional

         To provide information pertaining to changes to an insurance policy

      7. 2410 Loop Optional Repeat >1

         1. 1900 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

            To specify the basic and most frequently used line item data for the invoice and related transactions

            The LOOP ID - 2410 within the LOOP ID - 2400 is the remittance line item detail loop.

         2. 1920 · RPA · Rate Amounts or Percents · Max 1 · Optional

            To identify rate amounts or percents for a specific cost or other line item

         3. 1940 · QTY · Quantity Information · Max 1 · Optional

            To specify quantity information

         4. 2411 Loop Optional Repeat >1

            1. 2000 · REF · Reference Information · Max 1 · Mandatory

               To specify identifying information

            2. 2010 · DTM · Date/Time Reference · Max 1 · Optional

               To specify pertinent dates and times

         5. 2412 Loop Optional Repeat >1

            1. 2020 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

               To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. 2030 · TXI · Tax Information · Max >1 · Optional

               To specify tax information

         6. 2413 Loop Optional Repeat >1

            1. 2040 · SLN · Subline Item Detail · Max 1 · Mandatory

               To specify product subline detail item data

            2. 24131 Loop Optional Repeat >1

               1. 2050 · REF · Reference Information · Max 1 · Mandatory

                  To specify identifying information

               2. 2060 · DTM · Date/Time Reference · Max >1 · Optional

                  To specify pertinent dates and times

            3. 24132 Loop Optional Repeat >1

               1. 2070 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

                  To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

               2. 2080 · TXI · Tax Information · Max >1 · Optional

                  To specify tax information

      8. 2420 Loop Optional Repeat >1

         1. 2100 · ADX · Adjustment · Max 1 · Mandatory

            To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

            The LOOP ID - 2420 can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the LOOP ID - 2300 (position 2/0800).

         2. 2200 · NTE · Note/Special Instruction · Max >1 · Optional

            To transmit information in a free-form format, if necessary, for comment or special instruction

         3. 2300 · PER · Administrative Communications Contact · Max >1 · Optional

            To identify a person or office to whom administrative communications should be directed

         4. 2421 Loop Optional Repeat >1

            1. 2400 · REF · Reference Information · Max 1 · Mandatory

               To specify identifying information

            2. 2500 · DTM · Date/Time Reference · Max >1 · Optional

               To specify pertinent dates and times

         5. 2422 Loop Optional Repeat >1

            1. 2600 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

               To specify the basic and most frequently used line item data for the invoice and related transactions

               The LOOP ID - 2422 within LOOP ID - 2420 is the adjustment line item detail loop.

            2. 2610 · RPA · Rate Amounts or Percents · Max 1 · Optional

               To identify rate amounts or percents for a specific cost or other line item

            3. 2620 · QTY · Quantity Information · Max 1 · Optional

               To specify quantity information

            4. 24221 Loop Optional Repeat >1

               1. 2700 · REF · Reference Information · Max 1 · Mandatory

                  To specify identifying information

               2. 2710 · DTM · Date/Time Reference · Max 1 · Optional

                  To specify pertinent dates and times

            5. 24222 Loop Optional Repeat >1

               1. 2720 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

                  To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

               2. 2730 · TXI · Tax Information · Max >1 · Optional

                  To specify tax information

               3. 2740 · DTM · Date/Time Reference · Max 10 · Optional

                  To specify pertinent dates and times

            6. 24223 Loop Optional Repeat >1

               1. 2750 · SLN · Subline Item Detail · Max 1 · Mandatory

                  To specify product subline detail item data

               2. 242231 Loop Optional Repeat >1

                  1. 2760 · REF · Reference Information · Max 1 · Mandatory

                     To specify identifying information

                  2. 2770 · DTM · Date/Time Reference · Max >1 · Optional

                     To specify pertinent dates and times

               3. 242232 Loop Optional Repeat >1

                  1. 2780 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

                     To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

                  2. 2790 · TXI · Tax Information · Max >1 · Optional

                     To specify tax information

      9. 2430 Loop Optional Repeat >1

         1. 2795 · FA1 · Type of Financial Accounting Data · Max 1 · Mandatory

            To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

         2. 2796 · FA2 · Accounting Data · Max >1 · Mandatory

            To specify the detailed accounting data

2. 3000 Loop Optional Repeat >1

   1. 2800 · TXP · Tax Payment · Max 1 · Mandatory

      To identify tax payment data

      The LOOP ID - 3000 is for tax payments.

   2. 2850 · TXI · Tax Information · Max >1 · Optional

      To specify tax information

   3. 2855 · REF · Reference Information · Max >1 · Optional

      To specify identifying information

   4. 2860 · DTM · Date/Time Reference · Max >1 · Optional

      To specify pertinent dates and times

3. 4000 Loop Optional Repeat >1

   1. 2870 · DED · Deductions · Max 1 · Mandatory

      To specify payment related information for child support payment deductions

      The LOOP ID - 4000 is for child support payments.

4. 5000 Loop Optional Repeat >1

   1. 2900 · LX · Transaction Set Line Number · Max 1 · Mandatory

      To reference a line number in a transaction set

      The LOOP ID - 5000 is for pension payments.

   2. 2950 · REF · Reference Information · Max >1 · Optional

      To specify identifying information

   3. 3000 · TRN · Trace · Max >1 · Optional

      To uniquely identify a transaction to an application

   4. 5100 Loop Optional Repeat >1

      1. 3050 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

         To supply the full name of an individual or organizational entity

      2. 3100 · REF · Reference Information · Max >1 · Optional

         To specify identifying information

      3. 3150 · G53 · Maintenance Type · Max 1 · Optional

         To identify the specific type of item maintenance

      4. 5110 Loop Optional Repeat >1

         1. 3200 · AIN · Income · Max 1 · Mandatory

            To provide type and amount of income obtained

         2. 3250 · QTY · Quantity Information · Max >1 · Optional

            To specify quantity information

         3. 3300 · DTP · Date or Time or Period · Max >1 · Optional

            To specify any or all of a date, a time, or a time period

      5. 5120 Loop Optional Repeat >1

         1. 3350 · PEN · Pension Information · Max 1 · Mandatory

            To specify financial activity for a pension plan

         2. 3400 · AMT · Monetary Amount Information · Max >1 · Optional

            To indicate the total monetary amount

         3. 3450 · DTP · Date or Time or Period · Max >1 · Optional

            To specify any or all of a date, a time, or a time period

         4. 5121 Loop Optional Repeat >1

            1. 3500 · INV · Investment Vehicle Selection · Max 1 · Mandatory

               To specify type of investment vehicle or account and other basic data about the investment

            2. 3550 · DTP · Date or Time or Period · Max >1 · Optional

               To specify any or all of a date, a time, or a time period

5. 6000 Loop Optional Repeat 1

   1. 3600 · N9 · Extended Reference Information · Max 1 · Mandatory

      To transmit identifying information as specified by the Reference Identification Qualifier

      The LOOP ID - 6000 is for payroll payments.

   2. 3650 · REF · Reference Information · Max >1 · Optional

      To specify identifying information

   3. 6100 Loop Optional Repeat >1

      1. 3700 · AMT · Monetary Amount Information · Max 1 · Mandatory

         To indicate the total monetary amount

         The AMT segment can be used to provide information about allocation or distribution of net pay that is split across multiple payment orders.

      2. 3800 · REF · Reference Information · Max >1 · Optional

         To specify identifying information

   4. 6200 Loop Optional Repeat >1

      1. 3900 · N1 · Party Identification · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 4000 · REF · Reference Information · Max >1 · Optional

         To specify identifying information

      3. 6210 Loop Optional Repeat >1

         1. 4100 · EMS · Employment Position · Max 1 · Mandatory

            To describe employment position

         2. 4200 · ATN · Attendance · Max >1 · Optional

            To specify attendance information

         3. 4300 · AIN · Income · Max >1 · Optional

            To provide type and amount of income obtained

         4. 4400 · PYD · Payroll Deduction · Max >1 · Optional

            To specify payroll deduction information

6. 7000 Loop Optional Repeat >1

   1. 4500 · RYL · Royalty Payment · Max 1 · Mandatory

      To specify remittance information about royalty payments

      The LOOP ID - 7000 is for royalty payments.

   2. 7100 Loop Optional Repeat >1

      1. 4600 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

         To supply the full name of an individual or organizational entity

      2. 7110 Loop Optional Repeat >1

         1. 4700 · LOC · Location · Max 1 · Mandatory

            To describe the location in space and time of the axis of an item relative to an origin axis; Euclidean geometry has been assumed with orthogonal axes; the sequence of axes has been chosen in the customary sequence of X, Y, and Z, however, it is possible to just use two-dimensional space rather than three-dimensional space

         2. 7111 Loop Optional Repeat >1

            1. 4800 · PID · Product/Item Description · Max 1 · Mandatory

               To describe a product or process in coded or free-form format

            2. 4900 · DTM · Date/Time Reference · Max 1 · Optional

               To specify pertinent dates and times

            3. 71111 Loop Optional Repeat >1

               1. 5000 · PCT · Percent Amounts · Max 1 · Mandatory

                  To qualify percent amounts and supply percent amounts

               2. 5100 · QTY · Quantity Information · Max 1 · Optional

                  To specify quantity information

               3. 711111 Loop Optional Repeat >1

                  1. 5200 · AMT · Monetary Amount Information · Max 1 · Mandatory

                     To indicate the total monetary amount

                  2. 5300 · ADX · Adjustment · Max >1 · Optional

                     To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

      3. 7120 Loop Optional Repeat 1

         1. 5400 · ASM · Amount and Settlement Method · Max 1 · Mandatory

            Defines a participant's monetary commitment and settlement method

         2. 5500 · ADX · Adjustment · Max 1 · Optional

            To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

7. 8000 Loop Optional Repeat >1

   1. 5600 · INS · Insured Benefit · Max 1 · Mandatory

      To provide benefit, characteristics, and identification information on insured entities.

      The LOOP ID - 8000 is for health coverage insurance premium payments.

   2. 5610 · QTY · Quantity Information · Max >1 · Optional

      To specify quantity information

   3. 5620 · NM1 · Individual or Organizational Name · Max 1 · Optional

      To supply the full name of an individual or organizational entity

   4. 5640 · REF · Reference Information · Max >1 · Optional

      To specify identifying information

   5. 5650 · DMG · Demographic Information · Max 1 · Optional

      To supply demographic information

   6. 5660 · DTP · Date or Time or Period · Max >1 · Optional

      To specify any or all of a date, a time, or a time period

   7. 8100 Loop Optional Repeat >1

      1. 5700 · ADX · Adjustment · Max 1 · Mandatory

         To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

         The LOOP ID - 8100 contains adjustment items which are not netted to an RMR segment in this transaction set.

      2. 5750 · DTM · Date/Time Reference · Max 1 · Optional

         To specify pertinent dates and times

   8. 8200 Loop Optional Repeat >1

      1. 5800 · HD · Health Coverage · Max 1 · Mandatory

         To provide information on health coverage

      2. 5850 · DTP · Date or Time or Period · Max >1 · Optional

         To specify any or all of a date, a time, or a time period

      3. 5870 · REF · Reference Information · Max >1 · Optional

         To specify identifying information

      4. 8210 Loop Optional Repeat >1

         1. 5900 · RMR · Remittance Advice Accounts Receivable Open Item Reference · Max 1 · Mandatory

            To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

            The LOOP ID - 8210 is for open items being referenced or for payment on account.

         2. 5950 · REF · Reference Information · Max >1 · Optional

            To specify identifying information

         3. 5970 · DTM · Date/Time Reference · Max >1 · Optional

            To specify pertinent dates and times

         4. 8211 Loop Optional Repeat >1

            1. 5980 · ADX · Adjustment · Max 1 · Mandatory

               To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

               The LOOP ID - 8211 can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer LOOP ID - 8100 (position 2/5700).

            2. 5990 · REF · Reference Information · Max >1 · Optional

               To specify identifying information

   9. 8300 Loop Optional Repeat >1

      1. 6000 · N1 · Party Identification · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 6050 · REF · Reference Information · Max >1 · Optional

         To specify identifying information

      3. 6070 · DTM · Date/Time Reference · Max >1 · Optional

         To specify pertinent dates and times

8. 9000 Loop Optional Repeat >1

   1. 6080 · TPP · Third Party Payment · Max 1 · Mandatory

      To transmit data for third party payments, identifying the third party payer as well as the taxpayer on whose behalf the payment is being made. Third party payments include employment taxes paid by payroll service providers on behalf of employers, payments from employers in response to tax agency orders to garnish employee wages for tax liability, etc.

      The LOOP ID - 9000 is for third party tax payments.

Summary

1. 0100 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)