EDI 820 Payment Order/Remittance Advice

Functional Group RA

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BPR · Beginning Segment for Payment Order/Remittance Advice · Max 1 · Mandatory

   To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

3. 030 · NTE · Note/Special Instruction · Max >1 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 035 · TRN · Trace · Max 1 · Optional

   To uniquely identify a transaction to an application

   The TRN segment is used to uniquely identify a payment order/remittance advice.

5. 040 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   The CUR segment does not initiate a foreign exchange transaction.

6. 050 · REF · Reference Identification · Max >1 · Optional

   To specify identifying information

7. 060 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

8. N1 Loop Optional Repeat >1

   1. 070 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

      The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

   2. 080 · N2 · Additional Name Information · Max >1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 090 · N3 · Address Information · Max >1 · Optional

      To specify the location of the named party

   4. 100 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 110 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   6. 120 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

   7. 130 · RDM · Remittance Delivery Method · Max 1 · Optional

      To identify remittance delivery when remittance is separate from payment

   8. 140 · DTM · Date/Time Reference · Max 1 · Optional

      To specify pertinent dates and times

Detail

1. ENT Loop Optional Repeat >1

   1. 010 · ENT · Entity · Max 1 · Mandatory

      To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      The ENT loop is for vendor or consumer third party consolidated payments.
      ENT09 may contain the payee's accounts receivable customer number.

   2. NM1 Loop Optional Repeat >1

      1. 020 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

         To supply the full name of an individual or organizational entity

         Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).

      2. 030 · N2 · Additional Name Information · Max >1 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 040 · N3 · Address Information · Max >1 · Optional

         To specify the location of the named party

      4. 050 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 060 · REF · Reference Identification · Max >1 · Optional

         To specify identifying information

      6. 070 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

   3. ADX Loop Optional Repeat >1

      1. 080 · ADX · Adjustment · Max 1 · Mandatory

         To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

         This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.

      2. 090 · NTE · Note/Special Instruction · Max >1 · Optional

         To transmit information in a free-form format, if necessary, for comment or special instruction

      3. 100 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

      4. 105 · DTM · Date/Time Reference · Max 1 · Optional

         To specify pertinent dates and times

      5. REF Loop Optional Repeat >1

         1. 110 · REF · Reference Identification · Max 1 · Mandatory

            To specify identifying information

         2. 120 · DTM · Date/Time Reference · Max >1 · Optional

            To specify pertinent dates and times

      6. IT1 Loop Optional Repeat >1

         1. 130 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

            To specify the basic and most frequently used line item data for the invoice and related transactions

            Loop IT1 within the ADX loop is the adjustment line item detail loop.

         2. REF Loop Optional Repeat >1

            1. 140 · REF · Reference Identification · Max 1 · Mandatory

               To specify identifying information

            2. 141 · DTM · Date/Time Reference · Max 1 · Optional

               To specify pertinent dates and times

         3. SAC Loop Optional Repeat >1

            1. 142 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

               To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. 143 · TXI · Tax Information · Max >1 · Optional

               To specify tax information

         4. SLN Loop Optional Repeat >1

            1. 144 · SLN · Subline Item Detail · Max 1 · Mandatory

               To specify product subline detail item data

            2. REF Loop Optional Repeat >1

               1. 145 · REF · Reference Identification · Max 1 · Mandatory

                  To specify identifying information

               2. 146 · DTM · Date/Time Reference · Max >1 · Optional

                  To specify pertinent dates and times

            3. SAC Loop Optional Repeat >1

               1. 147 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

                  To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

               2. 148 · TXI · Tax Information · Max >1 · Optional

                  To specify tax information

   4. RMR Loop Optional Repeat >1

      1. 150 · RMR · Remittance Advice Accounts Receivable Open Item Reference · Max 1 · Mandatory

         To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

         Loop RMR is for open items being referenced or for payment on account.

      2. 160 · NTE · Note/Special Instruction · Max >1 · Optional

         To transmit information in a free-form format, if necessary, for comment or special instruction

      3. 170 · REF · Reference Identification · Max >1 · Optional

         To specify identifying information

      4. 180 · DTM · Date/Time Reference · Max >1 · Optional

         To specify pertinent dates and times

      5. IT1 Loop Optional Repeat >1

         1. 190 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

            To specify the basic and most frequently used line item data for the invoice and related transactions

            Loop IT1 within the RMR loop is the remittance line item detail loop.

         2. REF Loop Optional Repeat >1

            1. 200 · REF · Reference Identification · Max 1 · Mandatory

               To specify identifying information

            2. 201 · DTM · Date/Time Reference · Max 1 · Optional

               To specify pertinent dates and times

         3. SAC Loop Optional Repeat >1

            1. 202 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

               To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. 203 · TXI · Tax Information · Max >1 · Optional

               To specify tax information

         4. SLN Loop Optional Repeat >1

            1. 204 · SLN · Subline Item Detail · Max 1 · Mandatory

               To specify product subline detail item data

            2. REF Loop Optional Repeat >1

               1. 205 · REF · Reference Identification · Max 1 · Mandatory

                  To specify identifying information

               2. 206 · DTM · Date/Time Reference · Max >1 · Optional

                  To specify pertinent dates and times

            3. SAC Loop Optional Repeat >1

               1. 207 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

                  To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

               2. 208 · TXI · Tax Information · Max >1 · Optional

                  To specify tax information

      6. ADX Loop Optional Repeat >1

         1. 210 · ADX · Adjustment · Max 1 · Mandatory

            To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

            This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080).

         2. 220 · NTE · Note/Special Instruction · Max >1 · Optional

            To transmit information in a free-form format, if necessary, for comment or special instruction

         3. 230 · PER · Administrative Communications Contact · Max >1 · Optional

            To identify a person or office to whom administrative communications should be directed

         4. REF Loop Optional Repeat >1

            1. 240 · REF · Reference Identification · Max 1 · Mandatory

               To specify identifying information

            2. 250 · DTM · Date/Time Reference · Max >1 · Optional

               To specify pertinent dates and times

         5. IT1 Loop Optional Repeat >1

            1. 260 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

               To specify the basic and most frequently used line item data for the invoice and related transactions

               Loop IT1 within the ADX loop is the adjustment line item detail loop.

            2. REF Loop Optional Repeat >1

               1. 270 · REF · Reference Identification · Max 1 · Mandatory

                  To specify identifying information

               2. 271 · DTM · Date/Time Reference · Max 1 · Optional

                  To specify pertinent dates and times

            3. SAC Loop Optional Repeat >1

               1. 272 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

                  To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

               2. 273 · TXI · Tax Information · Max >1 · Optional

                  To specify tax information

            4. SLN Loop Optional Repeat >1

               1. 274 · SLN · Subline Item Detail · Max 1 · Mandatory

                  To specify product subline detail item data

               2. REF Loop Optional Repeat >1

                  1. 275 · REF · Reference Identification · Max 1 · Mandatory

                     To specify identifying information

                  2. 276 · DTM · Date/Time Reference · Max >1 · Optional

                     To specify pertinent dates and times

               3. SAC Loop Optional Repeat >1

                  1. 277 · SAC · Service, Promotion, Allowance, or Charge Information · Max 1 · Mandatory

                     To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

                  2. 278 · TXI · Tax Information · Max >1 · Optional

                     To specify tax information

2. TXP Loop Optional Repeat >1

   1. 280 · TXP · Tax Payment · Max 1 · Mandatory

      To identify tax payment data

      The TXP loop is for tax payments.

   2. 285 · TXI · Tax Information · Max >1 · Optional

      To specify tax information

3. DED Loop Optional Repeat >1

   1. 287 · DED · Deductions · Max 1 · Mandatory

      To specify payment related information for child support payment deductions

      The DED loop is for child support payments.

4. LX Loop Optional Repeat >1

   1. 290 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set

      The LX loop is for pension payments.

   2. 295 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   3. 300 · TRN · Trace · Max >1 · Optional

      To uniquely identify a transaction to an application

   4. NM1 Loop Optional Repeat >1

      1. 305 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

         To supply the full name of an individual or organizational entity

      2. 310 · REF · Reference Identification · Max >1 · Optional

         To specify identifying information

      3. 315 · G53 · Maintenance Type · Max 1 · Optional

         To identify the specific type of item maintenance

      4. AIN Loop Optional Repeat >1

         1. 320 · AIN · Income · Max 1 · Mandatory

            To provide type and amount of income obtained

         2. 325 · QTY · Quantity · Max >1 · Optional

            To specify quantity information

         3. 330 · DTP · Date or Time or Period · Max >1 · Optional

            To specify any or all of a date, a time, or a time period

      5. PEN Loop Optional Repeat >1

         1. 335 · PEN · Pension Information · Max 1 · Mandatory

            To specify financial activity for a pension plan

         2. 340 · AMT · Monetary Amount · Max >1 · Optional

            To indicate the total monetary amount

         3. 345 · DTP · Date or Time or Period · Max >1 · Optional

            To specify any or all of a date, a time, or a time period

         4. INV Loop Optional Repeat >1

            1. 350 · INV · Investment Vehicle Selection · Max 1 · Mandatory

               To specify type of investment vehicle or account and other basic data about the investment

            2. 355 · DTP · Date or Time or Period · Max >1 · Optional

               To specify any or all of a date, a time, or a time period

5. N9 Loop Optional Repeat 1

   1. 360 · N9 · Reference Identification · Max 1 · Mandatory

      To transmit identifying information as specified by the Reference Identification Qualifier

      The N9 loop is for payroll payments.

   2. AMT Loop Optional Repeat >1

      1. 370 · AMT · Monetary Amount · Max 1 · Mandatory

         To indicate the total monetary amount

         The AMT segment can be used to provide information about allocation or distribution of gross pay that is split across multiple payment orders.

      2. 380 · REF · Reference Identification · Max >1 · Optional

         To specify identifying information

   3. N1 Loop Optional Repeat >1

      1. 390 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 400 · REF · Reference Identification · Max >1 · Optional

         To specify identifying information

      3. EMS Loop Optional Repeat >1

         1. 410 · EMS · Employment Position · Max 1 · Mandatory

            To describe employment position

         2. 420 · ATN · Attendance · Max >1 · Optional

            To specify attendance information

         3. 430 · AIN · Income · Max >1 · Optional

            To provide type and amount of income obtained

         4. 440 · PYD · Payroll Deduction · Max >1 · Optional

            To specify payroll deduction information

6. RYL Loop Optional Repeat >1

   1. 450 · RYL · Royalty Payment · Max 1 · Mandatory

      To specify remittance information about royalty payments

      The RYL loop is for royalty payments.

   2. NM1 Loop Optional Repeat >1

      1. 460 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

         To supply the full name of an individual or organizational entity

      2. LOC Loop Optional Repeat >1

         1. 470 · LOC · Location · Max 1 · Mandatory

            To describe the location in space and time of the axis of an item relative to an origin axis Euclidean geometry has been assumed with orthogonal axes; the sequence of axes has been chosen in the customary sequence of X, Y, and Z, however, it is possible to just use two-dimensional space rather than three-dimensional space

         2. PID Loop Optional Repeat >1

            1. 480 · PID · Product/Item Description · Max 1 · Mandatory

               To describe a product or process in coded or free-form format

            2. 490 · DTM · Date/Time Reference · Max 1 · Optional

               To specify pertinent dates and times

            3. PCT Loop Optional Repeat >1

               1. 500 · PCT · Percent Amounts · Max 1 · Mandatory

                  To qualify percent amounts and supply percent amounts

               2. 510 · QTY · Quantity · Max 1 · Optional

                  To specify quantity information

               3. AMT Loop Optional Repeat >1

                  1. 520 · AMT · Monetary Amount · Max 1 · Mandatory

                     To indicate the total monetary amount

                  2. 530 · ADX · Adjustment · Max >1 · Optional

                     To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

      3. ASM Loop Optional Repeat 1

         1. 540 · ASM · Amount and Settlement Method · Max 1 · Mandatory

            Defines a participant's monetary commitment and settlement method

         2. 550 · ADX · Adjustment · Max 1 · Optional

            To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

Summary

1. 010 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)