EDI 820 Payment Order/Remittance Advice

Functional Group RA

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BPR · Beginning Segment for Payment Order/Remittance Advice · Max 1 · Mandatory

   To (1) indicate the beginning of a Payment Order/Remittance Advice Transaction Set and Total Payment Amount or (2) to enable related transfer of funds and/or information from payer to payee to occur

3. 030 · NTE · Note/Special Instruction · Max >1 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction

4. 035 · TRN · Trace · Max 1 · Optional

   To uniquely identify a transaction to an application.

   The TRN segment is used to uniquely identify a payment order/remittance advice.

5. 040 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

   The CUR segment does not initiate a foreign exchange transaction.

6. 050 · REF · Reference Numbers · Max >1 · Optional

   To specify identifying numbers.

7. 060 · DTM · Date/Time Reference · Max >1 · Optional

   To specify pertinent dates and times

8. N1 Loop Optional Repeat >1

   1. 070 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

      The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.

   2. 080 · N2 · Additional Name Information · Max >1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 090 · N3 · Address Information · Max >1 · Optional

      To specify the location of the named party

   4. 100 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 110 · REF · Reference Numbers · Max >1 · Optional

      To specify identifying numbers.

   6. 120 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

Detail

1. ENT Loop Optional Repeat >1

   1. 010 · ENT · Entity · Max 1 · Mandatory

      To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      ENT09 may contain the payee's accounts receivable customer number.

   2. N1 Loop Optional Repeat >1

      1. 020 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

         Allowing the N1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (note the payer and payee).

      2. 030 · N2 · Additional Name Information · Max >1 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 040 · N3 · Address Information · Max >1 · Optional

         To specify the location of the named party

      4. 050 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 060 · REF · Reference Numbers · Max >1 · Optional

         To specify identifying numbers.

      6. 070 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

   3. ADX Loop Optional Repeat >1

      1. 080 · ADX · Adjustment · Max 1 · Mandatory

         To convey accounts payable adjustment for the purpose of cash application, including payer-generated debit/credit memos

         This ADX adjustment loop contains adjustment information not related to items referenced by any RMR segment in this transaction (see Comment G). This ADX loop may contain adjustments of any other nature.

      2. 090 · NTE · Note/Special Instruction · Max >1 · Optional

         To transmit information in a free-form format, if necessary, for comment or special instruction

      3. 100 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

      4. REF Loop Optional Repeat >1

         1. 110 · REF · Reference Numbers · Max 1 · Mandatory

            To specify identifying numbers.

         2. 120 · DTM · Date/Time Reference · Max >1 · Optional

            To specify pertinent dates and times

      5. IT1 Loop Optional Repeat >1

         1. 130 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

            To specify the basic and most frequently used line item data for the invoice and related transactions.

            Loop IT1 within the ADX loop is the adjustment line item detail loop.

         2. REF Loop Optional Repeat >1

            1. 140 · REF · Reference Numbers · Max 1 · Mandatory

               To specify identifying numbers.

            2. 141 · DTM · Date/Time Reference · Max 1 · Optional

               To specify pertinent dates and times

         3. ITA Loop Optional Repeat >1

            1. 142 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

               To specify allowances, charges or services

            2. 143 · TXI · Tax Information · Max >1 · Optional

               To specify tax information.

         4. SLN Loop Optional Repeat >1

            1. 144 · SLN · Subline Item Detail · Max 1 · Mandatory

               To specify product subline detail item data

            2. REF Loop Optional Repeat >1

               1. 145 · REF · Reference Numbers · Max 1 · Mandatory

                  To specify identifying numbers.

               2. 146 · DTM · Date/Time Reference · Max >1 · Optional

                  To specify pertinent dates and times

            3. ITA Loop Optional Repeat >1

               1. 147 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

                  To specify allowances, charges or services

               2. 148 · TXI · Tax Information · Max >1 · Optional

                  To specify tax information.

   4. RMR Loop Optional Repeat >1

      1. 150 · RMR · Remittance Advice Accounts Receivable Open Item Reference · Max 1 · Mandatory

         To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

         Loop RMR is for items being paid.

      2. 160 · NTE · Note/Special Instruction · Max >1 · Optional

         To transmit information in a free-form format, if necessary, for comment or special instruction

      3. 170 · REF · Reference Numbers · Max >1 · Optional

         To specify identifying numbers.

      4. 180 · DTM · Date/Time Reference · Max >1 · Optional

         To specify pertinent dates and times

      5. IT1 Loop Optional Repeat >1

         1. 190 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

            To specify the basic and most frequently used line item data for the invoice and related transactions.

            Loop IT1 within the RMR loop is the remittance line item detail loop.

         2. REF Loop Optional Repeat >1

            1. 200 · REF · Reference Numbers · Max 1 · Mandatory

               To specify identifying numbers.

            2. 201 · DTM · Date/Time Reference · Max 1 · Optional

               To specify pertinent dates and times

         3. ITA Loop Optional Repeat >1

            1. 202 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

               To specify allowances, charges or services

            2. 203 · TXI · Tax Information · Max >1 · Optional

               To specify tax information.

         4. SLN Loop Optional Repeat >1

            1. 204 · SLN · Subline Item Detail · Max 1 · Mandatory

               To specify product subline detail item data

            2. REF Loop Optional Repeat >1

               1. 205 · REF · Reference Numbers · Max 1 · Mandatory

                  To specify identifying numbers.

               2. 206 · DTM · Date/Time Reference · Max >1 · Optional

                  To specify pertinent dates and times

            3. ITA Loop Optional Repeat >1

               1. 207 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

                  To specify allowances, charges or services

               2. 208 · TXI · Tax Information · Max >1 · Optional

                  To specify tax information.

      6. ADX Loop Optional Repeat >1

         1. 210 · ADX · Adjustment · Max 1 · Mandatory

            To convey accounts payable adjustment for the purpose of cash application, including payer-generated debit/credit memos

            Loop ADX within the RMR loop is the adjustment loop for the remittance detail in this payment. This adjustment loop can only contain adjustment information for the RMR loop.

         2. 220 · NTE · Note/Special Instruction · Max >1 · Optional

            To transmit information in a free-form format, if necessary, for comment or special instruction

         3. 230 · PER · Administrative Communications Contact · Max >1 · Optional

            To identify a person or office to whom administrative communications should be directed

         4. REF Loop Optional Repeat >1

            1. 240 · REF · Reference Numbers · Max 1 · Mandatory

               To specify identifying numbers.

            2. 250 · DTM · Date/Time Reference · Max >1 · Optional

               To specify pertinent dates and times

         5. IT1 Loop Optional Repeat >1

            1. 260 · IT1 · Baseline Item Data (Invoice) · Max 1 · Mandatory

               To specify the basic and most frequently used line item data for the invoice and related transactions.

               Loop IT1 within the ADX loop is the adjustment line item detail loop.

            2. REF Loop Optional Repeat >1

               1. 270 · REF · Reference Numbers · Max 1 · Mandatory

                  To specify identifying numbers.

               2. 271 · DTM · Date/Time Reference · Max 1 · Optional

                  To specify pertinent dates and times

            3. ITA Loop Optional Repeat >1

               1. 272 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

                  To specify allowances, charges or services

               2. 273 · TXI · Tax Information · Max >1 · Optional

                  To specify tax information.

            4. SLN Loop Optional Repeat >1

               1. 274 · SLN · Subline Item Detail · Max 1 · Mandatory

                  To specify product subline detail item data

               2. REF Loop Optional Repeat >1

                  1. 275 · REF · Reference Numbers · Max 1 · Mandatory

                     To specify identifying numbers.

                  2. 276 · DTM · Date/Time Reference · Max >1 · Optional

                     To specify pertinent dates and times

               3. ITA Loop Optional Repeat >1

                  1. 277 · ITA · Allowance, Charge or Service · Max 1 · Mandatory

                     To specify allowances, charges or services

                  2. 278 · TXI · Tax Information · Max >1 · Optional

                     To specify tax information.

2. TXP Loop Optional Repeat >1

   1. 280 · TXP · Tax Payment · Max 1 · Mandatory

      To identify tax payment data

   2. 285 · TXI · Tax Information · Max >1 · Optional

      To specify tax information.

Summary

1. 010 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).