EDI 304 Shipping Instructions

Functional Group SO

X12I Transportation Subcommittee

This X12 Transaction Set provides the format and establishes the data contents of the Shipping Instructions Transaction Set (304) for use within the context of an Electronic Data Interchange (EDI) environment. When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder or customs broker, it provides for the transmission of shipping and financial information required by the forwarder or customs broker to move cargo and provide the services requested.

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Heading

Position

Segment

Name

Max use

0100Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
0200Beginning Segment for Shipment Information TransactionMandatory->Max 1
To transmit basic data relating to shipment information
0300Set PurposeOptional->Max 1
To allow for positive identification of transaction set purpose
0400AuthenticationOptional->Max 2
To specify the authority for authorizing an action and the date authentication is made
0500Shipment Type InformationOptional->Max 1
To specify the General Commodity (GC) code and any required special indicators for the shipment
0600Beyond RoutingOptional->Max 1
To specify routing of a beyond point
0700Compensation InformationOptional->Max 1
To convey brokerage, freight forwarder compensation, and other compensation information related to shipments
0800Extended Reference InformationOptional->Max 100
To transmit identifying information as specified by the Reference Identification Qualifier
0850Yes/No QuestionOptional->Max 10
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
0900Vessel IdentificationOptional->Max 2
To provide vessel details and voyage number
1000Vessel ScheduleOptional->Max 1
To transmit vessel scheduling information
1100Letter of Credit ReferenceOptional->Max 1
To transmit letter of credit details
1150CurrencyOptional->Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
The currency specified at this position will be in effect for all monetary values except those accompanied by a currency segment. If any other currency segments are transmitted, they will apply to the loop in which they occur.
M1 Loop Optional
Repeat 5
1. 1200InsuranceMandatory->Max 1
  To specify details related to insurance
2. 1250CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1300Sales/Delivery TermsOptional->Max 1
To state terms and dates
1400Bank IDOptional->Max 1
To specify data required for electronic payment
1550Terms of Sale/Deferred Terms of SaleOptional->Max 1
To specify terms of sale
1560Date/Time ReferenceOptional->Max 20
To specify pertinent dates and times
N1 Loop Optional
Repeat 100
1. 1600Party IdentificationMandatory->Max 1
  To identify a party by type of organization, name, and code
2. 1700Additional Name InformationOptional->Max 2
  To specify additional names
3. 1800Party LocationOptional->Max 2
  To specify the location of the named party
4. 1900Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 1950ContactOptional->Max 3
  To identify a person or office to whom communications should be directed
R4 Loop Optional
Repeat 20
1. 2000Port or TerminalMandatory->Max 1
  Contractual or operational port or point relevant to the movement of the cargo
2. 2100Date/Time ReferenceOptional->Max 15
  To specify pertinent dates and times
2160Route Information with PreferenceOptional->Max 25
To specify the responsibilities and carrier preference
2200Route InformationOptional->Max 13
To specify carrier and routing sequences and details
2300RemarksOptional->Max 12
To transmit information in a free-form format for comment or special instruction
2400Business Instructions and Reference NumberOptional->Max 99
To specify instructions in this business relationship or a reference number
2500Special Handling InstructionsOptional->Max 6
To specify special handling instructions in coded or free-form format
2600Description, Marks and NumbersOptional->Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers
2700Export LicenseOptional->Max 25
To transmit information contained on an export license
2800Import LicenseOptional->Max 5
To transmit import license number and effective dates
C8 Loop Optional
Repeat 20
1. 2900Certifications and ClausesMandatory->Max 1
  To specify applicable certifications and clauses
2. 2950Certifications Clauses ContinuationOptional->Max 5
  To specify additional applicable certifications and clauses
3. 3000Supplementary InformationOptional->Max 10
  To provide processible supplementary information

Detail

Position

Segment

Name

Max use

LX Loop Optional
Repeat 999
1. 0100Transaction Set Line NumberMandatory->Max 1
  To reference a line number in a transaction set
2. 0200Container DetailsOptional->Max 10
  To specify container information and transportation service to be used
3. N7 Loop Optional
  Repeat 999
  1. 0300Equipment DetailsMandatory->Max 1
    To identify the equipment
  2. 0350Quantity InformationOptional->Max 1
    To specify quantity information
  3. 0380MeasurementOptional->Max 1
    To describe physical dimensions and quantities
  4. 0400Equipment EnvironmentOptional->Max 1
    To describe the operating environment of the equipment
  5. 0500Seal NumbersOptional->Max 5
    To record seal numbers used and the organization that applied the seals
  6. 0550Seal Number ReplacementOptional->Max 100
    To provide an audit trail of seal number changes
  7. 0600Equipment and TemperatureOptional->Max 1
    To relate equipment type and required temperatures
  8. 0620Hazardous CertificationOptional->Max 6
    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
  9. L1 Loop Optional
    Repeat 20
    0700Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    0800CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  10. 1000Tariff ReferenceOptional->Max 1
    To reference details of the tariff used to arrive at applicable rates or charge
  11. 1100Export LicenseOptional->Max 25
    To transmit information contained on an export license
  12. 1200Import LicenseOptional->Max 5
    To transmit import license number and effective dates
  13. 1300Extended Reference InformationOptional->Max 100
    To transmit identifying information as specified by the Reference Identification Qualifier
  14. H1 Loop Optional
    Repeat 10
    1350Hazardous MaterialMandatory->Max 1
    To specify information relative to hazardous material
    1370Additional Hazardous Material DescriptionOptional->Max 10
    To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
  15. LH1 Loop Optional
    Repeat 100
    1400Hazardous Identification InformationMandatory->Max 1
    To specify the hazardous commodity identification reference number and quantity
    1410Hazardous Classification InformationOptional->Max 4
    To specify the hazardous notation and endorsement information
    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
    1420Hazardous Material Shipping NameOptional->Max 10
    To specify the hazardous material shipping name and additional descriptive requirements
    1430Freeform Hazardous Material InformationOptional->Max 25
    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
    1440EPA Required DataOptional->Max 3
    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
    1450Canadian Dangerous RequirementsOptional->Max 1
    To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
    1460Transborder Hazardous RequirementsOptional->Max 3
    To specify the placard information required by the second government agency when shipment is to cross into another country
    1470Hazardous Material Identifying Reference NumbersOptional->Max 5
    To transmit specific hazardous material reference numbers
    1480Administrative Communications ContactOptional->Max 5
    To identify a person or office to whom administrative communications should be directed
4. 1510Business Instructions and Reference NumberOptional->Max 100
  To specify instructions in this business relationship or a reference number
5. 1600RemarksOptional->Max 10
  To transmit information in a free-form format for comment or special instruction
6. PO4 Loop Optional
  Repeat 100
  1. 1620Item Physical DetailsMandatory->Max 1
    To specify the physical qualities, packaging, weights, and dimensions relating to the item
    The PO4 loop may be used to transmit layered packaging information. The use of the PO4 loop in Table 2 Position 162 is mutually exclusive with the use of the PO4 loop in Table 2 Position 172 in a single iteration of the LX loop.
  2. 1640MeasurementsOptional->Max 5
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  3. 1660Marks and NumbersOptional->Max 5
    To indicate identifying marks and numbers for shipping containers
  4. 1680Extended Reference InformationOptional->Max 5
    To transmit identifying information as specified by the Reference Identification Qualifier
7. L0 Loop Optional
  Repeat 120
  1. 1700Line Item - Quantity and WeightMandatory->Max 1
    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
  2. 1710MeasurementsOptional->Max 10
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  3. 1715Extended Reference InformationOptional->Max 100
    To transmit identifying information as specified by the Reference Identification Qualifier
  4. PO4 Loop Optional
    Repeat 100
    1720Item Physical DetailsMandatory->Max 1
    To specify the physical qualities, packaging, weights, and dimensions relating to the item
    The PO4 loop may be used to transmit layered packaging information. The use of the PO4 loop in Table 2 Position 172 is mutually exclusive with the use of the PO4 loop in Table 2 Position 162 in a single iteration of the LX loop.
    1730MeasurementsOptional->Max 5
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
    1740Marks and NumbersOptional->Max 5
    To indicate identifying marks and numbers for shipping containers
    1750Extended Reference InformationOptional->Max 5
    To transmit identifying information as specified by the Reference Identification Qualifier
  5. 1760Quantity InformationOptional->Max 5
    To specify quantity information
    The lading quantity of principal interest to the parties exchanging information is transmitted in the LO segment. The quantity ordered and other pertinent lading quantities are to be transmitted in the QTY segments in the LO loop.
  6. 1770MeasurementOptional->Max 1
    To describe physical dimensions and quantities
  7. 1780Hazardous CertificationOptional->Max 6
    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
  8. PAL Loop Optional
    Repeat 3
    1790Pallet InformationMandatory->Max 1
    To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
    1810Quantity InformationOptional->Max 1
    To specify quantity information
  9. CTP Loop Optional
    Repeat 1
    1830Pricing InformationMandatory->Max 1
    To specify pricing information
    1840CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  10. 1850Description, Marks and NumbersOptional->Max 999
    To specify the line item in terms of description, quantity, packaging, and marks and numbers
  11. 1870Item IdentificationOptional->Max 1
    To specify basic item identification data
  12. 1900Alternate Lading DescriptionOptional->Max 20
    To provide lading description beyond what is required for rating and billing purposes
  13. 1970Yes/No QuestionOptional->Max 10
    To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
  14. L1 Loop Optional
    Repeat 20
    2000Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    2100CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  15. 2300Tariff ReferenceOptional->Max 1
    To reference details of the tariff used to arrive at applicable rates or charge
  16. SAC Loop Optional
    Repeat 10
    2350Service, Promotion, Allowance, or Charge InformationMandatory->Max 1
    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
    2360CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  17. L9 Loop Optional
    Repeat 10
    2370Charge DetailMandatory->Max 1
    To specify special charge code and the associated monetary amount
    2380CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  18. 2400Export LicenseOptional->Max 25
    To transmit information contained on an export license
  19. 2500Import LicenseOptional->Max 5
    To transmit import license number and effective dates
  20. C8 Loop Optional
    Repeat 20
    2600Certifications and ClausesMandatory->Max 1
    To specify applicable certifications and clauses
    2610Certifications Clauses ContinuationOptional->Max 5
    To specify additional applicable certifications and clauses
    2650Supplementary InformationOptional->Max 10
    To provide processible supplementary information
  21. H1 Loop Optional
    Repeat 10
    2700Hazardous MaterialMandatory->Max 1
    To specify information relative to hazardous material
    2800Additional Hazardous Material DescriptionOptional->Max 10
    To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
  22. LH1 Loop Optional
    Repeat 1000
    2900Hazardous Identification InformationMandatory->Max 1
    To specify the hazardous commodity identification reference number and quantity
    3000Hazardous Classification InformationOptional->Max 4
    To specify the hazardous notation and endorsement information
    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
    3100Hazardous Material Shipping NameOptional->Max 10
    To specify the hazardous material shipping name and additional descriptive requirements
    3200Freeform Hazardous Material InformationOptional->Max 25
    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
    3300EPA Required DataOptional->Max 3
    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
    3400Canadian Dangerous RequirementsOptional->Max 1
    To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
    3500Transborder Hazardous RequirementsOptional->Max 3
    To specify the placard information required by the second government agency when shipment is to cross into another country
    3600Hazardous Material Identifying Reference NumbersOptional->Max 5
    To transmit specific hazardous material reference numbers
    3700Administrative Communications ContactOptional->Max 5
    To identify a person or office to whom administrative communications should be directed
  23. N1 Loop Optional
    Repeat 10
    3800Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
    3900Additional Name InformationOptional->Max 2
    To specify additional names
    4000Party LocationOptional->Max 2
    To specify the location of the named party
    4100Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    4200ContactOptional->Max 3
    To identify a person or office to whom communications should be directed

Summary

Position

Segment

Name

Max use

L3 Loop Optional
Repeat 1
1. 0100Total Weight and ChargesMandatory->Max 1
  To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
2. 0110CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
3. 0150MeasurementsOptional->Max 5
  To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
4. 0200PaperworkOptional->Max 50
  To identify the type or transmission or both of paperwork or supporting information
5. 0250Supplementary InformationOptional->Max 999
  To provide processible supplementary information
6. L1 Loop Optional
  Repeat 20
  1. 0300Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
  2. 0400CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
7. TDS Loop Optional
  Repeat 1
  1. 0420Total Monetary Value SummaryMandatory->Max 1
    To specify the total invoice discounts and amounts
  2. 0430CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
8. SAC Loop Optional
  Repeat 10
  1. 0440Service, Promotion, Allowance, or Charge InformationMandatory->Max 1
    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
  2. 0450CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
9. L9 Loop Optional
  Repeat 10
  1. 0460Charge DetailMandatory->Max 1
    To specify special charge code and the associated monetary amount
  2. 0470CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
10. 0480Invoice Shipment SummaryOptional->Max 5
  To specify summary details of total items shipped in terms of quantity, weight, and volume
11. 0500Event DetailOptional->Max 10
  To specify information about a specific event
12. 0600RemarksOptional->Max 999
  To transmit information in a free-form format for comment or special instruction
13. 0700Business Instructions and Reference NumberOptional->Max 24
  To specify instructions in this business relationship or a reference number
0800Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)