EDI 304 Shipping Instructions

Functional Group SO

X12I Transportation Subcommittee

This Draft Standard for Trial Use provides the format and establishes the data contents of the Shipment Instructions Transaction Set (304) for use within the context of an Electronic Data Interchange (EDI) environment. When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder or customs broker, it provides for the transmission of shipping and financial information required by the forwarder or customs broker to move cargo and provide the services requested.

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Heading

Position

Segment

Name

Max use

010Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
020Beginning Segment for Shipment Information TransactionMandatory->Max 1
To transmit basic data relating to shipment information
030Set PurposeOptional->Max 1
To allow for positive identification of transaction set purpose
040AuthenticationOptional->Max 2
To specify the authority for authorizing an action and the date authentication is made
050Shipment Type InformationOptional->Max 1
To specify the General Commodity (GC) code and any required special indicators for the shipment
060Beyond RoutingOptional->Max 1
To specify routing of a beyond point
070Compensation InformationOptional->Max 1
To convey brokerage, freight forwarder compensation, and other compensation information related to shipments
080Reference IdentificationOptional->Max 100
To transmit identifying information as specified by the Reference Identification Qualifier
085Yes/No QuestionOptional->Max 10
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
090Vessel IdentificationOptional->Max 2
To provide vessel details and voyage number
100Vessel ScheduleOptional->Max 1
To transmit vessel scheduling information
110Letter of Credit ReferenceOptional->Max 1
To transmit letter of credit details
115CurrencyOptional->Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
The currency specified at this position will be in effect for all monetary values except those accompanied by a currency segment. If any other currency segments are transmitted, they will apply to the loop in which they occur.
M1 Loop Optional
Repeat 5
1. 120InsuranceMandatory->Max 1
  To specify details related to insurance
2. 125CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
130Sales/Delivery TermsOptional->Max 1
To state terms and dates
140Bank IDOptional->Max 1
To specify data required for electronic payment
155Terms of Sale/Deferred Terms of SaleOptional->Max 1
To specify terms of sale
156Date/Time ReferenceOptional->Max 20
To specify pertinent dates and times
N1 Loop Optional
Repeat 100
1. 160NameMandatory->Max 1
  To identify a party by type of organization, name, and code
2. 170Additional Name InformationOptional->Max 2
  To specify additional names or those longer than 35 characters in length
3. 180Address InformationOptional->Max 2
  To specify the location of the named party
4. 190Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 195ContactOptional->Max 3
  To identify a person or office to whom communications should be directed
R4 Loop Optional
Repeat 20
1. 200Port or TerminalMandatory->Max 1
  Contractual or operational port or point relevant to the movement of the cargo
2. 210Date/Time ReferenceOptional->Max 15
  To specify pertinent dates and times
216Route Information with PreferenceOptional->Max 25
To specify the responsibilities and carrier preference
220Route InformationOptional->Max 13
To specify carrier and routing sequences and details
230RemarksOptional->Max 12
To transmit information in a free-form format for comment or special instruction
240Business Instructions and Reference NumberOptional->Max 99
To specify instructions in this business relationship or a reference number
250Special Handling InstructionsOptional->Max 6
To specify special handling instructions in coded or free-form format
260Description, Marks and NumbersOptional->Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers
270Export LicenseOptional->Max 25
To transmit information contained on an export license
280Import LicenseOptional->Max 5
To transmit import license number and effective dates
C8 Loop Optional
Repeat 20
1. 290Certifications and ClausesMandatory->Max 1
  To specify applicable certifications and clauses
2. 295Certifications Clauses ContinuationOptional->Max 5
  To specify additional applicable certifications and clauses
3. 300Supplementary InformationOptional->Max 10
  To provide processible supplementary information

Detail

Position

Segment

Name

Max use

LX Loop Optional
Repeat 999
1. 010Assigned NumberMandatory->Max 1
  To reference a line number in a transaction set
2. 020Container DetailsOptional->Max 10
  To specify container information and transportation service to be used
3. N7 Loop Optional
  Repeat 999
  1. 030Equipment DetailsMandatory->Max 1
    To identify the equipment
  2. 035QuantityOptional->Max 1
    To specify quantity information
  3. 038MeasurementOptional->Max 1
    To describe physical dimensions and quantities
  4. 040Equipment EnvironmentOptional->Max 1
    To describe the operating environment of the equipment
  5. 050Seal NumbersOptional->Max 5
    To record seal numbers used and the organization that applied the seals
  6. 055Seal Number ReplacementOptional->Max 100
    To provide an audit trail of seal number changes
  7. 060Equipment and TemperatureOptional->Max 1
    To relate equipment type and required temperatures
  8. 062Hazardous CertificationOptional->Max 6
    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
  9. L1 Loop Optional
    Repeat 20
    070Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    080CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  10. 100Tariff ReferenceOptional->Max 1
    To reference details of the tariff used to arrive at applicable rates or charge
  11. 110Export LicenseOptional->Max 25
    To transmit information contained on an export license
  12. 120Import LicenseOptional->Max 5
    To transmit import license number and effective dates
  13. 130Reference IdentificationOptional->Max 100
    To transmit identifying information as specified by the Reference Identification Qualifier
  14. H1 Loop Optional
    Repeat 10
    135Hazardous MaterialMandatory->Max 1
    To specify information relative to hazardous material
    137Additional Hazardous Material DescriptionOptional->Max 10
    To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
  15. LH1 Loop Optional
    Repeat 100
    140Hazardous Identification InformationMandatory->Max 1
    To specify the hazardous commodity identification reference number and quantity
    141Hazardous Classification InformationOptional->Max 4
    To specify the hazardous notation and endorsement information
    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
    142Hazardous Material Shipping NameOptional->Max 10
    To specify the hazardous material shipping name and additional descriptive requirements
    143Freeform Hazardous Material InformationOptional->Max 25
    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
    144EPA Required DataOptional->Max 3
    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
    145Canadian Dangerous RequirementsOptional->Max 1
    To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
    146Transborder Hazardous RequirementsOptional->Max 3
    To specify the placard information required by the second government agency when shipment is to cross into another country
    147Hazardous Material Identifying Reference NumbersOptional->Max 5
    To transmit specific hazardous material reference numbers
    148Administrative Communications ContactOptional->Max 5
    To identify a person or office to whom administrative communications should be directed
4. 151Business Instructions and Reference NumberOptional->Max 100
  To specify instructions in this business relationship or a reference number
5. 160RemarksOptional->Max 10
  To transmit information in a free-form format for comment or special instruction
6. PO4 Loop Optional
  Repeat 100
  1. 162Item Physical DetailsMandatory->Max 1
    To specify the physical qualities, packaging, weights, and dimensions relating to the item
    The PO4 loop may be used to transmit layered packaging information. The use of the PO4 loop in Table 2 Position 162 is mutually exclusive with the use of the PO4 loop in Table 2 Position 172 in a single iteration of the LX loop.
  2. 164MeasurementsOptional->Max 5
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  3. 166Marks and NumbersOptional->Max 5
    To indicate identifying marks and numbers for shipping containers
  4. 168Reference IdentificationOptional->Max 5
    To transmit identifying information as specified by the Reference Identification Qualifier
7. L0 Loop Optional
  Repeat 120
  1. 170Line Item - Quantity and WeightMandatory->Max 1
    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
  2. 171MeasurementsOptional->Max 10
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  3. PO4 Loop Optional
    Repeat 100
    172Item Physical DetailsMandatory->Max 1
    To specify the physical qualities, packaging, weights, and dimensions relating to the item
    The PO4 loop may be used to transmit layered packaging information. The use of the PO4 loop in Table 2 Position 172 is mutually exclusive with the use of the PO4 loop in Table 2 Position 162 in a single iteration of the LX loop.
    173MeasurementsOptional->Max 5
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
    174Marks and NumbersOptional->Max 5
    To indicate identifying marks and numbers for shipping containers
    175Reference IdentificationOptional->Max 5
    To transmit identifying information as specified by the Reference Identification Qualifier
  4. 176QuantityOptional->Max 5
    To specify quantity information
    The lading quantity of principal interest to the parties exchanging information is transmitted in the LO segment. The quantity ordered and other pertinent lading quantities are to be transmitted in the QTY segments in the LO loop.
  5. 177MeasurementOptional->Max 1
    To describe physical dimensions and quantities
  6. 178Hazardous CertificationOptional->Max 6
    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
  7. PAL Loop Optional
    Repeat 3
    179Pallet InformationMandatory->Max 1
    To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
    181QuantityOptional->Max 1
    To specify quantity information
  8. CTP Loop Optional
    Repeat 1
    183Pricing InformationMandatory->Max 1
    To specify pricing information
    184CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  9. 185Description, Marks and NumbersOptional->Max 999
    To specify the line item in terms of description, quantity, packaging, and marks and numbers
  10. 187Item IdentificationOptional->Max 1
    To specify basic item identification data
  11. 190Alternate Lading DescriptionOptional->Max 20
    To provide lading description beyond what is required for rating and billing purposes
  12. 195Reference IdentificationOptional->Max 100
    To transmit identifying information as specified by the Reference Identification Qualifier
  13. 197Yes/No QuestionOptional->Max 10
    To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
  14. L1 Loop Optional
    Repeat 20
    200Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    210CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  15. 230Tariff ReferenceOptional->Max 1
    To reference details of the tariff used to arrive at applicable rates or charge
  16. SAC Loop Optional
    Repeat 10
    235Service, Promotion, Allowance, or Charge InformationMandatory->Max 1
    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
    236CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  17. L9 Loop Optional
    Repeat 10
    237Charge DetailMandatory->Max 1
    To specify special charge code and the associated monetary amount
    238CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
  18. 240Export LicenseOptional->Max 25
    To transmit information contained on an export license
  19. 250Import LicenseOptional->Max 5
    To transmit import license number and effective dates
  20. C8 Loop Optional
    Repeat 20
    260Certifications and ClausesMandatory->Max 1
    To specify applicable certifications and clauses
    261Certifications Clauses ContinuationOptional->Max 5
    To specify additional applicable certifications and clauses
    265Supplementary InformationOptional->Max 10
    To provide processible supplementary information
  21. H1 Loop Optional
    Repeat 10
    270Hazardous MaterialMandatory->Max 1
    To specify information relative to hazardous material
    280Additional Hazardous Material DescriptionOptional->Max 10
    To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
  22. LH1 Loop Optional
    Repeat 1
    290Hazardous Identification InformationMandatory->Max 1
    To specify the hazardous commodity identification reference number and quantity
    300Hazardous Classification InformationOptional->Max 4
    To specify the hazardous notation and endorsement information
    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
    310Hazardous Material Shipping NameOptional->Max 10
    To specify the hazardous material shipping name and additional descriptive requirements
    320Freeform Hazardous Material InformationOptional->Max 25
    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
    330EPA Required DataOptional->Max 3
    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
    340Canadian Dangerous RequirementsOptional->Max 1
    To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
    350Transborder Hazardous RequirementsOptional->Max 3
    To specify the placard information required by the second government agency when shipment is to cross into another country
    360Hazardous Material Identifying Reference NumbersOptional->Max 5
    To transmit specific hazardous material reference numbers
    370Administrative Communications ContactOptional->Max 5
    To identify a person or office to whom administrative communications should be directed
  23. N1 Loop Optional
    Repeat 10
    380NameMandatory->Max 1
    To identify a party by type of organization, name, and code
    390Additional Name InformationOptional->Max 2
    To specify additional names or those longer than 35 characters in length
    400Address InformationOptional->Max 2
    To specify the location of the named party
    410Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    420ContactOptional->Max 3
    To identify a person or office to whom communications should be directed

Summary

Position

Segment

Name

Max use

L3 Loop Optional
Repeat 1
1. 010Total Weight and ChargesMandatory->Max 1
  To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
2. 011CurrencyOptional->Max 1
  To specify the currency (dollars, pounds, francs, etc.) used in a transaction
3. 015MeasurementsOptional->Max 5
  To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
4. 020PaperworkOptional->Max 50
  To identify the type or transmission or both of paperwork or supporting information
5. 025Supplementary InformationOptional->Max 999
  To provide processible supplementary information
6. L1 Loop Optional
  Repeat 20
  1. 030Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
  2. 040CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
7. TDS Loop Optional
  Repeat 1
  1. 042Total Monetary Value SummaryMandatory->Max 1
    To specify the total invoice discounts and amounts
  2. 043CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
8. SAC Loop Optional
  Repeat 10
  1. 044Service, Promotion, Allowance, or Charge InformationMandatory->Max 1
    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
  2. 045CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
9. L9 Loop Optional
  Repeat 10
  1. 046Charge DetailMandatory->Max 1
    To specify special charge code and the associated monetary amount
  2. 047CurrencyOptional->Max 1
    To specify the currency (dollars, pounds, francs, etc.) used in a transaction
10. 048Invoice Shipment SummaryOptional->Max 5
  To specify summary details of total items shipped in terms of quantity, weight, and volume
11. 050Event DetailOptional->Max 10
  To specify information about a specific event
12. 060RemarksOptional->Max 999
  To transmit information in a free-form format for comment or special instruction
13. 070Business Instructions and Reference NumberOptional->Max 24
  To specify instructions in this business relationship or a reference number
080Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)