EDI 304 Shipping Instructions

Functional Group SO

X12I Transportation Subcommittee

This Draft Standard for Trial Use provides the format and establishes the data contents of the Shipment Instructions Transaction Set (304) within the context of an Electronic Data Interchange environment. When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder, it provides for the transmission of shipping and financial information required by the forwarder to move cargo and provide the services requested.

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Heading

Position

Segment

Name

Max use

010Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
020Beginning Segment for Shipment Information TransactionMandatory->Max 1
To transmit basic data relating to shipment information.
030Set PurposeOptional->Max 1
To allow for positive identification of transaction set purpose.
040AuthenticationOptional->Max 2
To specify the authority for authorizing an action and the date authentication is made
050Shipment Type InformationOptional->Max 1
To specify the General Commodity (GC) code and any required special indicators for the shipment.
060Beyond RoutingOptional->Max 1
To specify routing of a beyond point
070Compensation InformationOptional->Max 1
To convey brokerage, freight forwarder compensation and other compensation information related to shipments.
080Reference NumberOptional->Max 100
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
090Vessel IdentificationOptional->Max 2
To provide vessel details and voyage number
100Vessel ScheduleOptional->Max 1
To transmit vessel scheduling information
110Letter of Credit ReferenceOptional->Max 1
To transmit letter of credit details
120InsuranceOptional->Max 5
To specify details related to insurance
130Sales/Delivery TermsOptional->Max 1
To state terms and dates
140Bank IDOptional->Max 1
To specify data required for electronic payment
150CurrencyOptional->Max 1
To specify the currency being used in the transaction set
155Terms of Sale/Deferred Terms of SaleOptional->Max 1
To specify terms of sale.
156Date/Time ReferenceOptional->Max 20
To specify pertinent dates and times
N1 Loop Optional
Repeat 100
1. 160NameMandatory->Max 1
  To identify a party by type of organization, name and code
2. 170Additional Name InformationOptional->Max 2
  To specify additional names or those longer than 35 characters in length
3. 180Address InformationOptional->Max 2
  To specify the location of the named party
4. 190Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 195ContactOptional->Max 3
  To identify a person or office to whom communications should be directed
R4 Loop Optional
Repeat 20
1. 200PortMandatory->Max 1
  Contractual or operational port or point relevant to the movement of the cargo.
2. 210Date/Time ReferenceOptional->Max 15
  To specify pertinent dates and times
216Route Information with PreferenceOptional->Max 25
To specify the responsibilities and carrier preference
220Route InformationOptional->Max 13
To specify carrier and routing sequences and details
230RemarksOptional->Max 12
To transmit information in a free-form format, if necessary, for comment or special instruction.
240Business InstructionsOptional->Max 99
To specify instructions in this business relationship.
250Special Handling InstructionsOptional->Max 6
To specify special handling instructions in coded or free-form format
260Description, Marks and NumbersOptional->Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers.
270Export LicenseOptional->Max 1
To transmit information contained on an export license
280Import LicenseOptional->Max 5
To transmit import license number and effective dates
C8 Loop Optional
Repeat 20
1. 290Certifications and ClausesMandatory->Max 1
  To specify applicable certifications and clauses.
2. 295Certifications Clauses ContinuationOptional->Max 5
  To specify additional applicable certifications and clauses
3. 300Supplementary InformationOptional->Max 10
  To provide processible supplementary information

Detail

Position

Segment

Name

Max use

LX Loop Optional
Repeat 999
1. 010Assigned NumberMandatory->Max 1
  To reference a line number in a transaction set.
2. 020Container DetailsOptional->Max 10
  To specify container information and transportation service to be used
3. N7 Loop Optional
  Repeat 999
  1. 030Equipment DetailsMandatory->Max 1
    To identify the equipment.
  2. 035QuantityOptional->Max 1
    To specify quantity information.
  3. 038MeasurementOptional->Max 1
    To describe physical dimensions and quantities.
  4. 040Equipment EnvironmentOptional->Max 1
    To describe the operating environment of the equipment.
  5. 050Seal NumbersOptional->Max 5
    To record seal numbers used and the organization that applied the seals.
  6. 060Equipment and TemperatureOptional->Max 1
    To relate equipment type and required temperatures
  7. 062Hazardous CertificationOptional->Max 6
    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.
  8. L1 Loop Optional
    Repeat 20
    070Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    080CurrencyOptional->Max 1
    To specify the currency being used in the transaction set
  9. 100Tariff ReferenceOptional->Max 1
    To reference details of the tariff used to arrive at applicable rates or charge
  10. 110Export LicenseOptional->Max 1
    To transmit information contained on an export license
  11. 120Import LicenseOptional->Max 5
    To transmit import license number and effective dates
  12. 130Reference NumberOptional->Max 3
    To transmit identifying numbers and descriptive information as specified by the reference number qualifier
  13. H1 Loop Optional
    Repeat 10
    135Hazardous MaterialMandatory->Max 1
    To specify information relative to hazardous material
    137Additional Hazardous Material DescriptionOptional->Max 10
    To specify free-form hazardous material descriptive data in addition to the information provided in segment H1
  14. LH1 Loop Optional
    Repeat 100
    140Hazardous Identification InformationMandatory->Max 1
    To specify the hazardous commodity identification reference number and quantity.
    141Hazardous Classification InformationOptional->Max 4
    To specify the hazardous classification, placard notation and endorsement information.
    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
    142Hazardous Material Shipping NameOptional->Max 10
    To specify the hazardous material shipping name and additional descriptive requirements.
    143Freeform Hazardous Material InformationOptional->Max 20
    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
    144EPA Required DataOptional->Max 3
    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
    145Canadian Dangerous RequirementsOptional->Max 1
    To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.
    146Transborder Hazardous RequirementsOptional->Max 3
    To specify the placard information required by the second government agency when shipment is to cross into another country
    147Hazardous Material Identifying Reference NumbersOptional->Max 5
    To transmit specific hazardous material reference numbers.
    148Administrative Communications ContactOptional->Max 5
    To identify a person or office to whom administrative communications should be directed
4. 151Business InstructionsOptional->Max 100
  To specify instructions in this business relationship.
5. 160RemarksOptional->Max 10
  To transmit information in a free-form format, if necessary, for comment or special instruction.
6. L0 Loop Optional
  Repeat 120
  1. 170Line Item - Quantity and WeightMandatory->Max 1
    To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.
  2. 174MeasurementsOptional->Max 10
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)
  3. 175Item Physical DetailsOptional->Max 1
    To specify the physical qualities, packaging, weights and dimensions relating to the item.
  4. 176QuantityOptional->Max 5
    To specify quantity information.
    The lading quantity of principal interest to the parties exchanging information is transmitted in the LO segment. The quantity ordered and other pertinent lading quantities are to be transmitted in the QTY segments in the LO loop.
  5. 177MeasurementOptional->Max 1
    To describe physical dimensions and quantities.
  6. 178Hazardous CertificationOptional->Max 1
    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.
  7. PAL Loop Optional
    Repeat 3
    179Pallet InformationMandatory->Max 1
    To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
    181QuantityOptional->Max 1
    To specify quantity information.
  8. 183Pricing InformationOptional->Max 1
    To specify pricing information
  9. 185Description, Marks and NumbersOptional->Max 999
    To specify the line item in terms of description, quantity, packaging, and marks and numbers.
  10. 190Alternate Lading DescriptionOptional->Max 20
    To provide lading description beyond what is required for rating and billing purposes.
  11. 195Reference NumberOptional->Max 10
    To transmit identifying numbers and descriptive information as specified by the reference number qualifier
  12. L1 Loop Optional
    Repeat 20
    200Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    210CurrencyOptional->Max 1
    To specify the currency being used in the transaction set
  13. 230Tariff ReferenceOptional->Max 1
    To reference details of the tariff used to arrive at applicable rates or charge
  14. 235Service, Promotion, Allowance, or Charge InformationOptional->Max 10
    To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
  15. 237Charge DetailOptional->Max 10
    To specify special charge code and the associated monetary amount.
  16. 240Export LicenseOptional->Max 1
    To transmit information contained on an export license
  17. 250Import LicenseOptional->Max 5
    To transmit import license number and effective dates
  18. C8 Loop Optional
    Repeat 20
    260Certifications and ClausesMandatory->Max 1
    To specify applicable certifications and clauses.
    261Certifications Clauses ContinuationOptional->Max 5
    To specify additional applicable certifications and clauses
    265Supplementary InformationOptional->Max 10
    To provide processible supplementary information
  19. H1 Loop Optional
    Repeat 10
    270Hazardous MaterialMandatory->Max 1
    To specify information relative to hazardous material
    280Additional Hazardous Material DescriptionOptional->Max 10
    To specify free-form hazardous material descriptive data in addition to the information provided in segment H1
  20. LH1 Loop Optional
    Repeat 100
    290Hazardous Identification InformationMandatory->Max 1
    To specify the hazardous commodity identification reference number and quantity.
    300Hazardous Classification InformationOptional->Max 4
    To specify the hazardous classification, placard notation and endorsement information.
    If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
    310Hazardous Material Shipping NameOptional->Max 10
    To specify the hazardous material shipping name and additional descriptive requirements.
    320Freeform Hazardous Material InformationOptional->Max 20
    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
    330EPA Required DataOptional->Max 3
    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
    340Canadian Dangerous RequirementsOptional->Max 1
    To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.
    350Transborder Hazardous RequirementsOptional->Max 3
    To specify the placard information required by the second government agency when shipment is to cross into another country
    360Hazardous Material Identifying Reference NumbersOptional->Max 5
    To transmit specific hazardous material reference numbers.
    370Administrative Communications ContactOptional->Max 5
    To identify a person or office to whom administrative communications should be directed

Summary

Position

Segment

Name

Max use

L3 Loop Optional
Repeat 1
1. 010Total Weight and ChargesMandatory->Max 1
  To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
2. 015MeasurementsOptional->Max 5
  To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)
3. 020PaperworkOptional->Max 50
  To identify the type and transmission of paperwork or supporting information
4. 025Supplementary InformationOptional->Max 25
  To provide processible supplementary information
5. L1 Loop Optional
  Repeat 20
  1. 030Rate and ChargesMandatory->Max 1
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
  2. 040CurrencyOptional->Max 1
    To specify the currency being used in the transaction set
6. 043Total Monetary Value SummaryOptional->Max 1
  To specify the total invoice discounts and amounts
7. 045Service, Promotion, Allowance, or Charge InformationOptional->Max 10
  To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
8. 046Charge DetailOptional->Max 10
  To specify special charge code and the associated monetary amount.
9. 047Invoice Shipment SummaryOptional->Max 5
  To specify summary details of total items shipped in terms of quantity, weight, and volume.
10. 050Event DetailOptional->Max 10
  To specify information about a specific event
11. 060RemarksOptional->Max 999
  To transmit information in a free-form format, if necessary, for comment or special instruction.
12. 070Business InstructionsOptional->Max 24
  To specify instructions in this business relationship.
080Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).