EDI 304 Shipping Instructions (Ocean)

Functional Group SO

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Instructions (Ocean) Transaction Set (304) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the shipper to either a forwarder or an ocean carrier, or by a forwarder to an ocean carrier, and provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When sent by the shipper to a forwarder this transaction set serves the same informational purposes as the shipper's letter of instruction.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B2 · Beginning Segment for Shipment Information Transaction · Max 1 · Mandatory

   To transmit basic data relating to shipment information.

3. 030 · B2A · Set Purpose · Max 1 · Optional

   To allow for positive identification of transaction set purpose.

4. 040 · Y6 · Authentication · Max 2 · Optional

   To specify the authority for authorizing an action and the date authentication is made

5. 050 · G1 · Shipment Type Information · Max 1 · Optional

   To specify the General Commodity (GC) code and any required special indicators for the shipment.

6. 060 · G2 · Beyond Routing · Max 1 · Optional

   To specify routing of a beyond point

7. 070 · G3 · Compensation Information · Max 1 · Optional

   To convey brokerage, freight forwarder compensation and other compensation information related to shipments.

8. 080 · N9 · Reference Number · Max 100 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

9. 090 · V1 · Vessel Identification · Max 2 · Optional

   To provide vessel details and voyage number

10. 100 · V3 · Vessel Schedule · Max 1 · Optional

    To transmit vessel scheduling information

11. 110 · M0 · Letter of Credit Reference · Max 1 · Optional

    To transmit letter of credit details

12. 120 · M1 · Insurance · Max 5 · Optional

    To specify details related to insurance

13. 130 · M2 · Sales/Delivery Terms · Max 1 · Optional

    To state terms and dates

14. 140 · C2 · Bank ID · Max 1 · Optional

    To specify data required for electronic payment

15. 150 · C3 · Currency · Max 1 · Optional

    To specify the currency being used in the transaction set

16. N1 Loop Mandatory Repeat 10

    1. 160 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

    2. 170 · N2 · Additional Name Information · Max 2 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 180 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 190 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 195 · G61 · Contact · Max 3 · Optional

       To identify a person or office to whom communications should be directed

17. R4 Loop Mandatory Repeat 20

    1. 200 · R4 · Port · Max 1 · Mandatory

       Contractual or operational port or point relevant to the movement of the cargo.

    2. 210 · DTM · Date/Time Reference · Max 15 · Optional

       To specify pertinent dates and times

18. 220 · R2 · Route Information · Max 13 · Optional

    To specify carrier and routing sequences and details

19. 230 · K1 · Remarks · Max 12 · Optional

    To transmit information in a free-form format, if necessary, for comment or special instruction.

20. 240 · L11 · Business Instructions · Max 99 · Optional

    To specify instructions in this business relationship.

21. 250 · H3 · Special Handling Instructions · Max 6 · Optional

    To specify special handling instructions in coded or free-form format

22. 260 · L5 · Description, Marks and Numbers · Max 999 · Optional

    To specify the line item in terms of description, quantity, packaging, and marks and numbers.

Detail

1. LX Loop Mandatory Repeat 999

   1. 010 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

   2. 020 · Y2 · Container Details · Max 10 · Optional

      To specify container information and transportation service to be used

   3. N7 Loop Optional Repeat 999

      1. 030 · N7 · Equipment Details · Max 1 · Mandatory

         To identify the equipment.

      2. 035 · QTY · Quantity · Max 1 · Optional

         To specify quantity information.

      3. 040 · N12 · Equipment Environment · Max 1 · Optional

         To describe the operating environment of the equipment.

      4. 050 · M7 · Seal Numbers · Max 5 · Optional

         To record seal numbers used and the organization that applied the seals.

      5. 060 · W09 · Equipment and Temperature · Max 1 · Optional

         To relate equipment type and required temperatures

      6. L1 Loop Optional Repeat 20

         1. 070 · L1 · Rate and Charges · Max 1 · Mandatory

            To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

         2. 080 · C3 · Currency · Max 1 · Optional

            To specify the currency being used in the transaction set

      7. 090 · L4 · Measurement · Max 1 · Optional

         To describe physical dimensions and quantities.

      8. 100 · L7 · Tariff Reference · Max 1 · Optional

         To reference details of the tariff used to arrive at applicable rates or charge

      9. 110 · X1 · Export License · Max 1 · Optional

         To transmit information contained on an export license

      10. 120 · X2 · Import License · Max 1 · Optional

          To transmit import license number and effective dates

      11. 130 · N9 · Reference Number · Max 3 · Optional

          To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      12. H1 Loop Optional Repeat 10

          1. 140 · H1 · Hazardous Material · Max 1 · Mandatory

             To specify information relative to hazardous material

          2. 150 · H2 · Additional Hazardous Material Description · Max 10 · Optional

             To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

   4. 160 · K1 · Remarks · Max 10 · Optional

      To transmit information in a free-form format, if necessary, for comment or special instruction.

   5. L0 Loop Optional Repeat 120

      1. 170 · L0 · Line Item - Quantity and Weight · Max 1 · Mandatory

         To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.

      2. 175 · MEA · Measurements · Max 10 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

      3. 180 · L5 · Description, Marks and Numbers · Max 999 · Optional

         To specify the line item in terms of description, quantity, packaging, and marks and numbers.

      4. 190 · L12 · Alternate Lading Description · Max 20 · Optional

         To provide lading description beyond what is required for rating and billing purposes.

      5. L1 Loop Optional Repeat 20

         1. 200 · L1 · Rate and Charges · Max 1 · Mandatory

            To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

         2. 210 · C3 · Currency · Max 1 · Optional

            To specify the currency being used in the transaction set

      6. 220 · L4 · Measurement · Max 1 · Optional

         To describe physical dimensions and quantities.

      7. 230 · L7 · Tariff Reference · Max 1 · Optional

         To reference details of the tariff used to arrive at applicable rates or charge

      8. 240 · X1 · Export License · Max 1 · Optional

         To transmit information contained on an export license

      9. 250 · X2 · Import License · Max 1 · Optional

         To transmit import license number and effective dates

      10. 260 · C8 · Certifications and Clauses · Max 10 · Optional

          To specify applicable certifications and clauses.

      11. H1 Loop Optional Repeat 10

          1. 270 · H1 · Hazardous Material · Max 1 · Mandatory

             To specify information relative to hazardous material

          2. 280 · H2 · Additional Hazardous Material Description · Max 10 · Optional

             To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

Summary

1. 010 · L3 · Total Weight and Charges · Max 1 · Mandatory

   To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

2. 015 · MEA · Measurements · Max 5 · Optional

   To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

3. 020 · PWK · Paperwork · Max 25 · Optional

   To identify the type and transmission of paperwork or supporting information

4. L1 Loop Optional Repeat 20

   1. 030 · L1 · Rate and Charges · Max 1 · Mandatory

      To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

   2. 040 · C3 · Currency · Max 1 · Optional

      To specify the currency being used in the transaction set

5. 050 · V9 · Event Detail · Max 10 · Optional

   To specify information about a specific event

6. 060 · K1 · Remarks · Max 999 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction.

7. 070 · L11 · Business Instructions · Max 24 · Optional

   To specify instructions in this business relationship.

8. 080 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).