EDI 196 Contractor Cost Data Reporting

Functional Group PK

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contractor Cost Data Reporting Transaction Set (196) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to support contractor cost reporting requirements for actual costs and estimates at completion associated with major research and development (R&D) and production contracts or programs. This includes nonrecurring and recurring costs by work breakdown structure elements summarizing all activities on a contract or proposal; non recurring and recurring functional cost or hour categories for selected work breakdown structure elements; progress curve (learning curve) information detailing unit or average lot data by functional cost or hour categories; and summary contractor business base information such as indirect expenses, rates, and resources. This information can be used to evaluate contractor proposals, make cost projections of a given program, develop historical data bases to develop statistical techniques, and make independent cost analysis of new acquisitions. This transaction set can be used to convey proposed, initial, progress, updated, or final (end of contract) cost information.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BCM · Beginning Segment for Contractor Cost Data Reporting · Max 1 · Mandatory

   To indicate the beginning of the contractor cost data reports and transmit identifying numbers, descriptions, action codes, program and contract type, funding identification, and security level

3. 0300 · DTP · Date or Time or Period · Max >1 · Optional

   To specify any or all of a date, a time, or a time period

4. 0400 · REF · Reference Identification · Max >1 · Optional

   To specify identifying information

5. N1 Loop Mandatory Repeat >1

   1. 0600 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 0700 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   3. 0800 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 0900 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. G61 Loop Optional Repeat >1

      1. 1000 · G61 · Contact · Max 1 · Mandatory

         To identify a person or office to whom communications should be directed

      2. 1100 · DTM · Date/Time Reference · Max >1 · Optional

         To specify pertinent dates and times

Detail

1. HL Loop Mandatory Repeat >1

   1. 0100 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments

   2. 0200 · CRT · Contractor Report Type · Max 1 · Optional

      To identify the contractor report type, type of units reported, status information, and related reporting details

   3. 0300 · BSD · Breakdown Structure Description · Max 1 · Optional

      To define discrete line items within industry or government reports

   4. 0400 · CLI · Cost Line Item · Max 1 · Optional

      To identify the cost line items associated with a specific reporting structure reference (i.e., a work breakdown structure) or summary project level reference

   5. 0500 · CAL · Calendar · Max 1 · Optional

      To identify the calendar and working shift details for the plan or schedule

   6. 0600 · REF · Reference Identification · Max >1 · Optional

      To specify identifying information

   7. 0700 · AMT · Monetary Amount · Max >1 · Optional

      To indicate the total monetary amount

   8. 0800 · QTY · Quantity · Max >1 · Optional

      To specify quantity information

   9. 0900 · RPA · Rate Amounts or Percents · Max >1 · Optional

      To identify rate amounts or percents for a specific cost or other line item

   10. 1000 · PCT · Percent Amounts · Max >1 · Optional

       To qualify percent amounts and supply percent amounts

   11. 1100 · DTM · Date/Time Reference · Max >1 · Optional

       To specify pertinent dates and times

   12. 1200 · PID · Product/Item Description · Max >1 · Optional

       To describe a product or process in coded or free-form format

   13. 1300 · MEA · Measurements · Max >1 · Optional

       To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

   14. 1400 · MSG · Message Text · Max >1 · Optional

       To provide a free-form format that allows the transmission of text information

   15. PD Loop Optional Repeat >1

       1. 1500 · PD · Pricing Data · Max 1 · Mandatory

          To describe the pricing basic input detail

       2. 1600 · REF · Reference Identification · Max >1 · Optional

          To specify identifying information

       3. 1700 · PDD · Pricing Data Detail · Max >1 · Optional

          To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission

       4. 1800 · MSG · Message Text · Max >1 · Optional

          To provide a free-form format that allows the transmission of text information

2. 2000 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)