EDI 196 Contractor Cost Data Reporting

Functional Group PK

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contractor Cost Data Reporting Transaction Set (196) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to support contractor reporting requirements for major acquisitions or contracts between the government and prime contractors and between prime contractors and subcontractors. This includes recurring and non-recurring costs reported by work breakdown structures and functional cost categories; progress or learning curve information detailing unit or average unit information by functional cost category; and summary contractor business base information such as indirect expenses, rates, and resources available. This is designed to support customer requirements to determine actual costs associated with research and development (R&D) and production contracts or programs. Use of this information includes evaluating contractor cost proposals, making cost projections of a given program, developing historical data bases to develop statistical techniques, and making independent cost analysis of new acquisitions. It encompasses the reporting detailed in the Contractor Cost Data Reporting (CCDR), the Department of Defense (DOD) Form 1921 series. This transaction set can be used to convey proposed, initial, progress, updated, or final (end of project) contract cost information.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · BCM · Beginning Segment for Contractor Cost Data Reporting · Max 1 · Mandatory

   To indicate the beginning of the contractor cost data reports and transmit identifying numbers, descriptions, action codes, program and contract type, funding identification, and security level

3. 030 · DTP · Date or Time or Period · Max >1 · Optional

   To specify any or all of a date, a time, or a time period

4. 040 · REF · Reference Numbers · Max >1 · Optional

   To specify identifying numbers.

5. N1 Loop Mandatory Repeat >1

   1. 060 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. 070 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 080 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 090 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. G61 Loop Optional Repeat >1

      1. 100 · G61 · Contact · Max 1 · Mandatory

         To identify a person or office to whom communications should be directed

      2. 110 · DTM · Date/Time Reference · Max >1 · Optional

         To specify pertinent dates and times

Detail

1. HL Loop Mandatory Repeat >1

   1. 010 · HL · Hierarchical Level · Max 1 · Mandatory

      To identify dependencies among and the content of hierarchically related groups of data segments.

   2. 020 · CRT · Contractor Report Type · Max 1 · Optional

      To identify the contractor manufacturing report type, type of units reported, total unit numbers, number of reporting months included in the report, status information, and related reporting-specific details

   3. 030 · BSD · Breakdown Structure Description · Max 1 · Optional

      To define discrete line items within industry or government reports

   4. 040 · CLI · Cost Line Item · Max 1 · Optional

      To identify the cost line items associated with a specific reporting structure reference (i.e., a work breakdown structure) or summary project level reference

   5. 050 · CAL · Calendar · Max 1 · Optional

      To identify the calendar and working shift details for the plan or schedule

   6. 060 · REF · Reference Numbers · Max >1 · Optional

      To specify identifying numbers.

   7. 070 · AMT · Monetary Amount · Max >1 · Optional

      To indicate the total monetary amount.

   8. 080 · QTY · Quantity · Max >1 · Optional

      To specify quantity information.

   9. 090 · RPA · Rate Amounts or Percents · Max >1 · Optional

      To identify rate amounts or percents for a specific cost or other line item

   10. 100 · PCT · Percent Amounts · Max >1 · Optional

       To qualify percent amounts, and supply percent amounts

   11. 110 · DTM · Date/Time Reference · Max >1 · Optional

       To specify pertinent dates and times

   12. 120 · PID · Product/Item Description · Max >1 · Optional

       To describe a product or process in coded or free-form format

   13. 130 · MEA · Measurements · Max >1 · Optional

       To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

   14. 140 · MSG · Message Text · Max >1 · Optional

       To provide a free form format that would allow the transmission of text information.

   15. PD Loop Optional Repeat >1

       1. 150 · PD · Proposal Data · Max 1 · Mandatory

          To describe the proposal pricing basic input detail

       2. 160 · REF · Reference Numbers · Max >1 · Optional

          To specify identifying numbers.

       3. 170 · PDD · Proposal Data Detail · Max >1 · Optional

          To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to the applicable parts of a pricing proposal

       4. 180 · MSG · Message Text · Max >1 · Optional

          To provide a free form format that would allow the transmission of text information.

2. 200 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).