EDI 214 Transportation Carrier Shipment Status Message

Functional Group QM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message Transaction Set (214) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, identifying numbers, and conveyance.

What is an EDI 214?

An EDI 214 Shipment Status Message communicates the current progress of a given shipment or group of shipments from a carrier to a third-party. It contains information about the shipment's current location (MS1 segment), current status (AT7 segment) and tracking number (B10 segment).

How is an EDI 214 used?

For example, Carrier A sends Vendor B EDI 214 Shipment Status Messages every time the shipment is scanned at a new facility en route to the final destination. This allows Vendor B to update their customer on the delivery status of their order.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B10 · Beginning Segment for Transportation Carrier Shipment Status Message · Max 1 · Mandatory

   To transmit identifying numbers and other basic data relating to the transaction set

3. 030 · L11 · Business Instructions and Reference Number · Max 300 · Optional

   To specify instructions in this business relationship or a reference number

4. 035 · MAN · Marks and Numbers · Max 9999 · Optional

   To indicate identifying marks and numbers for shipping containers

5. 040 · K1 · Remarks · Max 10 · Optional

   To transmit information in a free-form format for comment or special instruction

6. 0100 Loop Optional Repeat 10

   1. 050 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name, and code

   2. 060 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 070 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 080 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 090 · G61 · Contact · Max 1 · Optional

      To identify a person or office to whom communications should be directed

   6. 100 · G62 · Date/Time · Max 1 · Optional

      To specify pertinent dates and times

      Status and appointment dates and times shall not be transmitted in the G62 segment.

   7. 110 · L11 · Business Instructions and Reference Number · Max 10 · Optional

      To specify instructions in this business relationship or a reference number

7. 120 · MS3 · Interline Information · Max 12 · Optional

   To identify the interline carrier and relevant data

8. 0200 Loop Optional Repeat 999999

   1. 130 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set

   2. 0205 Loop Optional Repeat 10

      1. 140 · AT7 · Shipment Status Details · Max 1 · Mandatory

         To specify the status of a shipment, the reason for that status, the date and time of the status and the date and time of any appointments scheduled.

      2. 143 · MS1 · Equipment, Shipment, or Real Property Location · Max 1 · Optional

         To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude

      3. 146 · MS2 · Equipment or Container Owner and Type · Max 1 · Optional

         To specify the owner, the identification number assigned by that owner, and the type of equipment

   3. 150 · L11 · Business Instructions and Reference Number · Max 10 · Optional

      To specify instructions in this business relationship or a reference number

   4. 155 · MAN · Marks and Numbers · Max 9999 · Optional

      To indicate identifying marks and numbers for shipping containers

   5. 160 · Q7 · Lading Exception Code · Max 10 · Optional

      To specify the status of the shipment in terms of lading exception information

   6. 170 · K1 · Remarks · Max 10 · Optional

      To transmit information in a free-form format for comment or special instruction

   7. 180 · AT5 · Bill of Lading Handling Requirements · Max 10 · Optional

      To identify Bill of Lading handling and service requirements

   8. 200 · AT8 · Shipment Weight, Packaging and Quantity Data · Max 10 · Optional

      To specify shipment details in terms of weight, and quantity of handling units

   9. 0210 Loop Optional Repeat 999999

      1. 210 · CD3 · Carton (Package) Detail · Max 1 · Mandatory

         To transmit identifying codes, weights, and other related information related to an individual carton (package)

         Loops 0210, 0215 and 0220 shall be used in conjunction with loop 0200 to convey status for small package carrier shipments.

      2. 220 · L11 · Business Instructions and Reference Number · Max 20 · Optional

         To specify instructions in this business relationship or a reference number

      3. 0215 Loop Optional Repeat 10

         1. 230 · AT7 · Shipment Status Details · Max 1 · Mandatory

            To specify the status of a shipment, the reason for that status, the date and time of the status and the date and time of any appointments scheduled.

         2. 233 · MS1 · Equipment, Shipment, or Real Property Location · Max 1 · Optional

            To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude

         3. 236 · MS2 · Equipment or Container Owner and Type · Max 1 · Optional

            To specify the owner, the identification number assigned by that owner, and the type of equipment

      4. 240 · NM1 · Individual or Organizational Name · Max 1 · Optional

         To supply the full name of an individual or organizational entity

      5. 250 · Q7 · Lading Exception Code · Max 10 · Optional

         To specify the status of the shipment in terms of lading exception information

      6. 260 · AT8 · Shipment Weight, Packaging and Quantity Data · Max 1 · Optional

         To specify shipment details in terms of weight, and quantity of handling units

      7. 265 · MAN · Marks and Numbers · Max 9999 · Optional

         To indicate identifying marks and numbers for shipping containers

      8. 0220 Loop Optional Repeat 999999

         1. 270 · N1 · Name · Max 1 · Mandatory

            To identify a party by type of organization, name, and code

         2. 280 · N2 · Additional Name Information · Max 1 · Optional

            To specify additional names or those longer than 35 characters in length

         3. 290 · N3 · Address Information · Max 3 · Optional

            To specify the location of the named party

         4. 300 · N4 · Geographic Location · Max 1 · Optional

            To specify the geographic place of the named party

         5. 310 · L11 · Business Instructions and Reference Number · Max 10 · Optional

            To specify instructions in this business relationship or a reference number

   10. 0230 Loop Optional Repeat 999999

       1. 320 · PRF · Purchase Order Reference · Max 1 · Mandatory

          To provide reference to a specific purchase order

       2. 0231 Loop Optional Repeat 999999

          1. 330 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name, and code

          2. 340 · N2 · Additional Name Information · Max 1 · Optional

             To specify additional names or those longer than 35 characters in length

          3. 350 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 360 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 370 · L11 · Business Instructions and Reference Number · Max 10 · Optional

             To specify instructions in this business relationship or a reference number

       3. 0233 Loop Optional Repeat 999999

          1. 380 · CD3 · Carton (Package) Detail · Max 1 · Mandatory

             To transmit identifying codes, weights, and other related information related to an individual carton (package)

          2. 390 · L11 · Business Instructions and Reference Number · Max 20 · Optional

             To specify instructions in this business relationship or a reference number

          3. 0240 Loop Optional Repeat 10

             1. 400 · AT7 · Shipment Status Details · Max 1 · Mandatory

                To specify the status of a shipment, the reason for that status, the date and time of the status and the date and time of any appointments scheduled.

             2. 402 · MS1 · Equipment, Shipment, or Real Property Location · Max 1 · Optional

                To specify the location of a piece of equipment, a shipment, or real property in terms of city and state or longitude and latitude

             3. 404 · MS2 · Equipment or Container Owner and Type · Max 1 · Optional

                To specify the owner, the identification number assigned by that owner, and the type of equipment

          4. 405 · MAN · Marks and Numbers · Max 9999 · Optional

             To indicate identifying marks and numbers for shipping containers

   11. 0250 Loop Optional Repeat 999999

       1. 410 · SPO · Shipment Purchase Order Detail · Max 1 · Mandatory

          To specify the purchase order details for a shipment

       2. 420 · SDQ · Destination Quantity · Max 10 · Optional

          To specify destination and quantity detail

   12. 0260 Loop Optional Repeat >1

       1. 423 · EFI · Electronic Format Identification · Max 1 · Mandatory

          To provide basic information about the electronic format of the interchange data

       2. 426 · BIN · Binary Data · Max 1 · Mandatory

          To transfer binary data in a single data segment and allow identification of the end of the data segment through a count; there is no identification of the internal structure of the binary data in this segment

9. 610 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)