EDI 214 Transportation Carrier Shipment Status Message

Functional Group QM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message Transaction Set (214) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, identifying numbers, and conveyance.

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What is an EDI 214?

An EDI 214 Shipment Status Message communicates the current progress of a given shipment or group of shipments from a carrier to a third-party. It contains information about the shipment's current location (MS1 segment), current status (AT7 segment) and tracking number (B10 segment).

How is an EDI 214 used?

For example, Carrier A sends Vendor B EDI 214 Shipment Status Messages every time the shipment is scanned at a new facility en route to the final destination. This allows Vendor B to update their customer on the delivery status of their order.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying numbers and other basic data relating to the transaction set

  3. To allow for positive identification of transaction set purpose

    The B2A indicates that the transaction set describes single shipment statuses using loop 0200 or a conveyance manifest using loop 0400. Code SS shall be used in B2A02 to identify that transaction set 214 is being used to transmit status data on a single shipment. Code TM shall be used in B2A02 to identify that transaction set 214 is being used to transmit status data on a trailer (conveyance) manifest. Code S1 shall be used in B2A02 to identify that transaction set 214 is being used to transmit status data from a small package carrier, single package per customer. Code S2 shall be used in B2A02 to identify that transaction set 214 is being used to transmit status data from a small package carrier, multiple packages per customer.

  4. To transmit identifying information as specified by the Reference Identification Qualifier

  5. To indicate identifying marks and numbers for shipping containers

  6. To transmit information in a free-form format for comment or special instruction

  7. 0100 Loop Optional
    Repeat 10

    1. To identify a party by type of organization, name, and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom communications should be directed

    6. To specify pertinent dates and times

    7. To transmit identifying information as specified by the Reference Identification Qualifier

  8. To specify carrier and routing sequences and details

  9. 0200 Loop Optional
    Repeat 9999

    1. To reference a line number in a transaction set

      Loop 0200 shall only be used to transmit single shipment statuses. Either the 0200 loop or the 0400 loop may be used, but not both.

    2. To specify the status of the shipment in terms of dates, time, reference numbers, and location

    3. To transmit identifying information as specified by the Reference Identification Qualifier

    4. To indicate identifying marks and numbers for shipping containers

    5. To specify the status of the shipment in terms of lading exception information

    6. To transmit information in a free-form format for comment or special instruction

    7. To specify special handling instructions in coded or free-form format

    8. To transmit an electronic identity

    9. To specify the total shipment in terms of weight, lading quantity, amount due and service information

    10. 0210 Loop Optional
      Repeat 999999

      1. To transmit identifying codes, weights, and other related information related to an individual carton (package)

        Loops 0210 and 0211 shall be used in conjunction with loop 0200 to convey status for small package carrier shipments. Code S1 shall be used in B2A02 to indicate that the above conditions are present in the transaction set.

      2. To transmit identifying information as specified by the Reference Identification Qualifier

      3. To specify the status of the shipment in terms of dates, time, reference numbers, and location

      4. To supply the full name of an individual or organizational entity

      5. To specify the status of the shipment in terms of lading exception information

      6. To specify the total shipment in terms of weight, lading quantity, amount due and service information

      7. To indicate identifying marks and numbers for shipping containers

      8. 0211 Loop Optional
        Repeat 999999

        1. To identify a party by type of organization, name, and code

        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To transmit identifying information as specified by the Reference Identification Qualifier

    11. 0230 Loop Optional
      Repeat 999999

      1. To provide reference to a specific purchase order

      2. 0231 Loop Optional
        Repeat 999999

        1. To identify a party by type of organization, name, and code

        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To transmit identifying information as specified by the Reference Identification Qualifier

      3. 0233 Loop Optional
        Repeat 999999

        1. To transmit identifying codes, weights, and other related information related to an individual carton (package)

        2. To transmit identifying information as specified by the Reference Identification Qualifier

        3. To specify the status of the shipment in terms of dates, time, reference numbers, and location

        4. To indicate identifying marks and numbers for shipping containers

    12. 0250 Loop Optional
      Repeat 999999

      1. To specify the purchase order details for a shipment

      2. To specify destination and quantity detail

  10. 0400 Loop Optional
    Repeat 999999

    1. To specify identifying information

      Loop 0400 shall only be used to transmit a conveyance manifest. Either the 0200 loop or the 0400 loop may be used, but not both.

    2. To specify the status of the shipment in terms of dates, time, reference numbers, and location

      All of the status information contained in the Q5 segment in loop 0400 is applicable to all shipments contained in this manifest.

    3. To specify the total shipment in terms of weight, lading quantity, amount due and service information

    4. To record seal numbers used and the organization that applied the seals

    5. To specify pertinent dates and times

    6. To identify the equipment

    7. 0410 Loop Optional
      Repeat 9999

      1. To reference a line number in a transaction set

      2. To transmit identifying information as specified by the Reference Identification Qualifier

      3. To transmit the identifying SCAC code and effective date for the data in the transaction set

        The BLR segment is used in transaction set 214 to transmit the origin carrier SCAC.

      4. To specify the total shipment in terms of weight, lading quantity, amount due and service information

      5. To indicate identifying marks and numbers for shipping containers

      6. To specify pertinent dates and times

      7. To specify details of shipments on a trailer

        For use of segment TSD within transaction set 214 the following codes will be used in data element 219; 1 - First quarter of the trailer, 2 - Second quarter of the trailer, 3 - Third quarter of the trailer, 4- Fourth quarter of the trailer.
      8. 0412 Loop Optional
        Repeat 999999

        1. To specify the purchase order details for a shipment

        2. To specify destination and quantity detail

      9. 0414 Loop Optional
        Repeat 1

        1. To identify a party by type of organization, name, and code

        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To transmit identifying information as specified by the Reference Identification Qualifier

  11. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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