EDI 214 Transportation Carrier Shipment Status Message

Functional Group QM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message (214) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, identifying numbers, and conveyance.

What is an EDI 214?

An EDI 214 Shipment Status Message communicates the current progress of a given shipment or group of shipments from a carrier to a third-party. It contains information about the shipment's current location (MS1 segment), current status (AT7 segment) and tracking number (B10 segment).

How is an EDI 214 used?

For example, Carrier A sends Vendor B EDI 214 Shipment Status Messages every time the shipment is scanned at a new facility en route to the final destination. This allows Vendor B to update their customer on the delivery status of their order.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B10 · Beginning Segment for Shipment Status Message · Max 1 · Mandatory

   To transmit identifying numbers and other basic data relating to the transaction set.

3. 025 · B2A · Set Purpose · Max 1 · Mandatory

   To allow for positive identification of transaction set purpose.

   The B2A indicates that the transaction set describes single shipment statuses using loop 0200 or a conveyance manifest using loop 0400.

4. 030 · N9 · Reference Number · Max 300 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

5. 035 · MAN · Marks and Numbers · Max 300 · Optional

   To indicate identifying marks and numbers for shipping containers

6. 040 · K1 · Remarks · Max 10 · Optional

   To transmit information in a free-form format, if necessary, for comment or special instruction.

7. 0100 Loop Optional Repeat 10

   1. 050 · N1 · Name · Max 1 · Mandatory

      To identify a party by type of organization, name and code

   2. 060 · N2 · Additional Name Information · Max 1 · Optional

      To specify additional names or those longer than 35 characters in length

   3. 070 · N3 · Address Information · Max 2 · Optional

      To specify the location of the named party

   4. 080 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   5. 090 · G61 · Contact · Max 1 · Optional

      To identify a person or office to whom communications should be directed

   6. 100 · G62 · Date/Time · Max 1 · Optional

      To specify pertinent dates and times

   7. 110 · N9 · Reference Number · Max 10 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

8. 120 · R3 · Route Information - Motor · Max 12 · Optional

   To specify carrier and routing sequences and details.

9. 0200 Loop Optional Repeat 20

   1. 130 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

      Loop 0200 shall only be used to transmit single shipment statuses. Either the 0200 loop or the 0400 loop may be used, but not both.

   2. 140 · Q5 · Status Details · Max 10 · Optional

      To specify the status of the shipment in terms of dates, time, reference numbers, and location

   3. 150 · N9 · Reference Number · Max 10 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   4. 155 · MAN · Marks and Numbers · Max 300 · Optional

      To indicate identifying marks and numbers for shipping containers

   5. 160 · Q7 · Lading Exception Code · Max 10 · Optional

      To specify the status of the shipment in terms of lading exception information.

   6. 170 · K1 · Remarks · Max 10 · Optional

      To transmit information in a free-form format, if necessary, for comment or special instruction.

   7. 180 · H3 · Special Handling Instructions · Max 10 · Optional

      To specify special handling instructions in coded or free-form format

   8. 190 · G86 · Signature · Max 1 · Optional

      To transmit an electronic identity.

   9. 200 · Q6 · Shipment Details · Max 1 · Optional

      To specify the total shipment in terms of weight, lading quantity, amount due and service information.

   10. 0210 Loop Optional Repeat 999999

       1. 210 · CD3 · Carton (Package) Detail · Max 1 · Mandatory

          To transmit identifying codes, weights, and other related information related to an individual carton (package)

       2. 220 · N9 · Reference Number · Max 20 · Optional

          To transmit identifying numbers and descriptive information as specified by the reference number qualifier

       3. 230 · Q5 · Status Details · Max 10 · Optional

          To specify the status of the shipment in terms of dates, time, reference numbers, and location

       4. 240 · NM1 · Individual or Organizational Name · Max 1 · Optional

          To supply the full name of an individual or organizational entity

       5. 250 · Q7 · Lading Exception Code · Max 10 · Optional

          To specify the status of the shipment in terms of lading exception information.

       6. 260 · Q6 · Shipment Details · Max 1 · Optional

          To specify the total shipment in terms of weight, lading quantity, amount due and service information.

       7. 0211 Loop Optional Repeat 999999

          1. 270 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name and code

          2. 280 · N2 · Additional Name Information · Max 1 · Optional

             To specify additional names or those longer than 35 characters in length

          3. 290 · N3 · Address Information · Max 3 · Optional

             To specify the location of the named party

          4. 300 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 310 · N9 · Reference Number · Max 10 · Optional

             To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   11. 0230 Loop Optional Repeat 999999

       1. 320 · PRF · Purchase Order Reference · Max 1 · Mandatory

          To provide reference to a specific purchase order

       2. 0231 Loop Optional Repeat 999999

          1. 330 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name and code

          2. 340 · N2 · Additional Name Information · Max 1 · Optional

             To specify additional names or those longer than 35 characters in length

          3. 350 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 360 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 370 · N9 · Reference Number · Max 10 · Optional

             To transmit identifying numbers and descriptive information as specified by the reference number qualifier

       3. 0233 Loop Optional Repeat 999999

          1. 380 · CD3 · Carton (Package) Detail · Max 1 · Mandatory

             To transmit identifying codes, weights, and other related information related to an individual carton (package)

          2. 390 · N9 · Reference Number · Max 20 · Optional

             To transmit identifying numbers and descriptive information as specified by the reference number qualifier

          3. 400 · Q5 · Status Details · Max 10 · Optional

             To specify the status of the shipment in terms of dates, time, reference numbers, and location

   12. 0250 Loop Optional Repeat 999999

       1. 410 · SPO · Shipment Purchase Order Detail · Max 1 · Mandatory

          To specify the purchase order details for a shipment

       2. 420 · SDQ · Destination Quantity · Max 10 · Optional

          To specify destination and quantity detail.

10. 0400 Loop Optional Repeat 999999

    1. 430 · REF · Reference Numbers · Max 1 · Mandatory

       To specify identifying numbers.

       Loop 0400 shall only be used to transmit a conveyance manifest. Either the 0200 loop or the 0400 loop may be used, but not both.

    2. 440 · Q5 · Status Details · Max 1 · Optional

       To specify the status of the shipment in terms of dates, time, reference numbers, and location

       All of the status information contained in the Q5 segment in loop 0400 is applicable to all shipments contained in this manifest.

    3. 450 · M7 · Seal Numbers · Max 1 · Optional

       To record seal numbers used and the organization that applied the seals.

    4. 460 · G62 · Date/Time · Max 5 · Optional

       To specify pertinent dates and times

    5. 470 · N7 · Equipment Details · Max 1 · Optional

       To identify the equipment.

    6. 0410 Loop Optional Repeat 9999

       1. 480 · LX · Assigned Number · Max 1 · Mandatory

          To reference a line number in a transaction set.

       2. 490 · N9 · Reference Number · Max 10 · Optional

          To transmit identifying numbers and descriptive information as specified by the reference number qualifier

       3. 500 · BLR · Transportation Carrier Identification · Max 1 · Optional

          To transmit the identifying SCAC code and effective date for the data in the transaction set

          The BLR segment is used in transaction set 214 to transmit the origin carrier SCAC.

       4. 510 · MAN · Marks and Numbers · Max 300 · Optional

          To indicate identifying marks and numbers for shipping containers

       5. 520 · G62 · Date/Time · Max 5 · Optional

          To specify pertinent dates and times

       6. 530 · TSD · Trailer Shipment Details · Max 1 · Optional

          To specify details of shipments on a trailer

          For use of segment TSD within transaction set 214 the following codes will be used in data element 219; 1 - First quarter of the trailer, 2 - Second quarter of the trailer, 3 - Third quarter of the trailer, 4- Fourth quarter of the trailer.

       7. 0412 Loop Optional Repeat 999999

          1. 540 · SPO · Shipment Purchase Order Detail · Max 1 · Mandatory

             To specify the purchase order details for a shipment

          2. 550 · SDQ · Destination Quantity · Max 9999 · Optional

             To specify destination and quantity detail.

       8. 0414 Loop Optional Repeat 1

          1. 560 · N1 · Name · Max 1 · Mandatory

             To identify a party by type of organization, name and code

          2. 570 · N2 · Additional Name Information · Max 1 · Optional

             To specify additional names or those longer than 35 characters in length

          3. 580 · N3 · Address Information · Max 2 · Optional

             To specify the location of the named party

          4. 590 · N4 · Geographic Location · Max 1 · Optional

             To specify the geographic place of the named party

          5. 600 · N9 · Reference Number · Max 5 · Optional

             To transmit identifying numbers and descriptive information as specified by the reference number qualifier

11. 610 · SE · Transaction Set Trailer · Max 1 · Mandatory

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).