EDI 204 Motor Carrier Load Tender

Functional Group SM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

What is an EDI 204?

An EDI 204 Motor Carrier Load Tender communicates shipment requests to the freight industry from a freight broker to a carrier. It contains information about the shipment details, including the number of stops (S5 segment), the pickup and delivery dates (G62 segment), and the size of the shipment (AT8 segment).

How is an EDI 204 used?

For example, Broker A sends an EDI 204 Motor Carrier Load Tender to Carrier B requesting pallet pickup. Carrier B responds with an EDI 990 Response to Load Tender accepting the shipment. If Carrier B rejects the shipment, Broker A would then send the 204 to the next best carrier.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B2 · Beginning Segment for Shipment Information Transaction · Max 1 · Mandatory

   To transmit basic data relating to shipment information

3. 030 · B2A · Set Purpose · Max 1 · Mandatory

   To allow for positive identification of transaction set purpose

4. 080 · L11 · Business Instructions and Reference Number · Max 50 · Optional

   To specify instructions in this business relationship or a reference number

5. 090 · G62 · Date/Time · Max 1 · Optional

   To specify pertinent dates and times

   Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.

6. 100 · MS3 · Interline Information · Max 1 · Optional

   To identify the interline carrier and relevant data

7. 110 · AT5 · Bill of Lading Handling Requirements · Max 6 · Optional

   To identify Bill of Lading handling and service requirements

8. 120 · PLD · Pallet Information · Max 1 · Optional

   To specify pallet information including quantity, exchange, and weight

9. 125 · LH6 · Hazardous Certification · Max 6 · Optional

   To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

10. 130 · NTE · Note/Special Instruction · Max 10 · Optional

    To transmit information in a free-form format, if necessary, for comment or special instruction

11. 0100 Loop Optional Repeat 5

    1. 140 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

       Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.

    2. 150 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 160 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 170 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 180 · L11 · Business Instructions and Reference Number · Max 1 · Optional

       To specify instructions in this business relationship or a reference number

    6. 190 · G61 · Contact · Max 3 · Optional

       To identify a person or office to whom communications should be directed

12. 0200 Loop Optional Repeat 10

    1. 200 · N7 · Equipment Details · Max 1 · Mandatory

       To identify the equipment

    2. 203 · N7A · Accessorial Equipment Details · Max 1 · Optional

       To identify the accessorial equipment required to load or unload product

    3. 205 · N7B · Additional Equipment Details · Max 1 · Optional

       To identify additional equipment details

    4. 208 · MEA · Measurements · Max 1 · Optional

       To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    5. 210 · M7 · Seal Numbers · Max 2 · Optional

       To record seal numbers used and the organization that applied the seals

Detail

1. 0300 Loop Mandatory Repeat 999

   1. 010 · S5 · Stop Off Details · Max 1 · Mandatory

      To specify stop-off detail reference numbers and stop reason

   2. 020 · L11 · Business Instructions and Reference Number · Max 50 · Optional

      To specify instructions in this business relationship or a reference number

   3. 030 · G62 · Date/Time · Max 2 · Optional

      To specify pertinent dates and times

      Use G62 segment either in loop 0300 or loop 0350, but not both.

   4. 040 · AT8 · Shipment Weight, Packaging and Quantity Data · Max 1 · Optional

      To specify shipment details in terms of weight, and quantity of handling units

      Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.

   5. 050 · LAD · Lading Detail · Max 999 · Optional

      To transmit detailed lading data pertinent to a pickup or delivery

      Use LAD segment either in loop 0300 or loop 0350, but not both.

   6. 060 · AT5 · Bill of Lading Handling Requirements · Max 6 · Optional

      To identify Bill of Lading handling and service requirements

   7. 063 · PLD · Pallet Information · Max 1 · Optional

      To specify pallet information including quantity, exchange, and weight

   8. 065 · NTE · Note/Special Instruction · Max 20 · Optional

      To transmit information in a free-form format, if necessary, for comment or special instruction

   9. 0310 Loop Optional Repeat 1

      1. 070 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 080 · N2 · Additional Name Information · Max 1 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 090 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 100 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 120 · G61 · Contact · Max 3 · Optional

         To identify a person or office to whom communications should be directed

   10. 0320 Loop Optional Repeat 99

       1. 130 · L5 · Description, Marks and Numbers · Max 1 · Mandatory

          To specify the line item in terms of description, quantity, packaging, and marks and numbers

       2. 135 · AT8 · Shipment Weight, Packaging and Quantity Data · Max 1 · Optional

          To specify shipment details in terms of weight, and quantity of handling units

       3. 0325 Loop Optional Repeat 99

          1. 140 · G61 · Contact · Max 1 · Mandatory

             To identify a person or office to whom communications should be directed

             The G61 segment contains the person or company to be contacted by the carrier in case of emergency.

          2. 141 · L11 · Business Instructions and Reference Number · Max 5 · Optional

             To specify instructions in this business relationship or a reference number

             The L11 segment contains the specific hazardous material reference numbers. Used in loop 0325 it pertains to all iterations of loop 0330 following.

          3. 142 · LH6 · Hazardous Certification · Max 6 · Optional

             To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

          4. 0330 Loop Optional Repeat 25

             1. 143 · LH1 · Hazardous Identification Information · Max 1 · Mandatory

                To specify the hazardous commodity identification reference number and quantity

             2. 144 · LH2 · Hazardous Classification Information · Max 4 · Optional

                To specify the hazardous notation and endorsement information

             3. 145 · LH3 · Hazardous Material Shipping Name · Max 10 · Optional

                To specify the hazardous material shipping name and additional descriptive requirements

             4. 146 · LFH · Freeform Hazardous Material Information · Max 20 · Optional

                To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

             5. 147 · LEP · EPA Required Data · Max 3 · Optional

                To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

             6. 148 · LH4 · Canadian Dangerous Requirements · Max 1 · Optional

                To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

             7. 149 · LHT · Transborder Hazardous Requirements · Max 3 · Optional

                To specify the placard information required by the second government agency when shipment is to cross into another country

   11. 0350 Loop Optional Repeat 999

       1. 150 · OID · Order Identification Detail · Max 1 · Mandatory

          To specify order identification detail

          Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.

       2. 160 · G62 · Date/Time · Max 2 · Optional

          To specify pertinent dates and times

       3. 180 · LAD · Lading Detail · Max 999 · Optional

          To transmit detailed lading data pertinent to a pickup or delivery

       4. 0360 Loop Optional Repeat 99

          1. 190 · L5 · Description, Marks and Numbers · Max 1 · Mandatory

             To specify the line item in terms of description, quantity, packaging, and marks and numbers

             If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.

          2. 195 · AT8 · Shipment Weight, Packaging and Quantity Data · Max 1 · Optional

             To specify shipment details in terms of weight, and quantity of handling units

             Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.

          3. 0365 Loop Optional Repeat 99

             1. 200 · G61 · Contact · Max 1 · Mandatory

                To identify a person or office to whom communications should be directed

                The G61 segment contains the person or company to be contacted by the carrier in case of emergency.

             2. 201 · L11 · Business Instructions and Reference Number · Max 5 · Optional

                To specify instructions in this business relationship or a reference number

                The L11 segment contains the specific hazardous material reference numbers. Used in loop 0365 it pertains to all iterations of loop 0370 following.

             3. 202 · LH6 · Hazardous Certification · Max 6 · Optional

                To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

             4. 0370 Loop Optional Repeat 25

                1. 203 · LH1 · Hazardous Identification Information · Max 1 · Mandatory

                   To specify the hazardous commodity identification reference number and quantity

                2. 204 · LH2 · Hazardous Classification Information · Max 4 · Optional

                   To specify the hazardous notation and endorsement information

                3. 205 · LH3 · Hazardous Material Shipping Name · Max 10 · Optional

                   To specify the hazardous material shipping name and additional descriptive requirements

                4. 206 · LFH · Freeform Hazardous Material Information · Max 20 · Optional

                   To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

                5. 207 · LEP · EPA Required Data · Max 3 · Optional

                   To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

                6. 208 · LH4 · Canadian Dangerous Requirements · Max 1 · Optional

                   To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

                7. 209 · LHT · Transborder Hazardous Requirements · Max 3 · Optional

                   To specify the placard information required by the second government agency when shipment is to cross into another country

   12. 0380 Loop Optional Repeat 10

       1. 210 · N7 · Equipment Details · Max 1 · Mandatory

          To identify the equipment

       2. 220 · N7A · Accessorial Equipment Details · Max 1 · Optional

          To identify the accessorial equipment required to load or unload product

       3. 230 · N7B · Additional Equipment Details · Max 1 · Optional

          To identify additional equipment details

       4. 240 · MEA · Measurements · Max 1 · Optional

          To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

       5. 250 · M7 · Seal Numbers · Max 2 · Optional

          To record seal numbers used and the organization that applied the seals

Summary

1. 010 · L3 · Total Weight and Charges · Max 1 · Optional

   To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)