EDI 204 Motor Carrier Load Tender

Functional Group SM

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

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What is an EDI 204?

An EDI 204 Motor Carrier Load Tender communicates shipment requests to the freight industry from a freight broker to a carrier. It contains information about the shipment details, including the number of stops (S5 segment), the pickup and delivery dates (G62 segment), and the size of the shipment (AT8 segment).

How is an EDI 204 used?

For example, Broker A sends an EDI 204 Motor Carrier Load Tender to Carrier B requesting pallet pickup. Carrier B responds with an EDI 990 Response to Load Tender accepting the shipment. If Carrier B rejects the shipment, Broker A would then send the 204 to the next best carrier.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit basic data relating to shipment information

  3. To allow for positive identification of transaction set purpose

  4. To specify instructions in this business relationship or a reference number

  5. To specify pertinent dates and times

    Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.

  6. To identify the interline carrier and relevant data

  7. To identify Bill of Lading handling and service requirements

  8. To specify pallet information including quantity, exchange, and weight

  9. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

  10. To transmit information in a free-form format, if necessary, for comment or special instruction

  11. 0100 Loop Optional
    Repeat 5

    1. To identify a party by type of organization, name, and code

      Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify instructions in this business relationship or a reference number

    6. To identify a person or office to whom communications should be directed

  12. 0200 Loop Optional
    Repeat 10

    1. To identify the equipment

    2. To identify the accessorial equipment required to load or unload product

    3. To identify additional equipment details

    4. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    5. To record seal numbers used and the organization that applied the seals

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Mandatory
    Repeat 999

    1. To specify stop-off detail reference numbers and stop reason

    2. To specify instructions in this business relationship or a reference number

    3. To specify pertinent dates and times

      Use G62 segment either in loop 0300 or loop 0350, but not both.

    4. To specify shipment details in terms of weight, and quantity of handling units

      Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.

    5. To transmit detailed lading data pertinent to a pickup or delivery

      Use LAD segment either in loop 0300 or loop 0350, but not both.

    6. To identify Bill of Lading handling and service requirements

    7. To specify pallet information including quantity, exchange, and weight

    8. To transmit information in a free-form format, if necessary, for comment or special instruction

    9. 0310 Loop Optional
      Repeat 1

      1. To identify a party by type of organization, name, and code

      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To identify a person or office to whom communications should be directed

    10. 0320 Loop Optional
      Repeat 99

      1. To specify the line item in terms of description, quantity, packaging, and marks and numbers

      2. To specify shipment details in terms of weight, and quantity of handling units

      3. To identify Bill of Lading handling and service requirements

      4. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      5. To identify a person or office to whom administrative communications should be directed

        The PER segment is used to specify the sales representative for the product shipped.

      6. To describe physical dimensions and quantities

      7. 0325 Loop Optional
        Repeat 99

        1. To identify a person or office to whom communications should be directed

          The G61 segment contains the person or company to be contacted by the carrier in case of emergency.

        2. To specify instructions in this business relationship or a reference number

          The L11 segment contains the specific hazardous material reference numbers. Used in loop 0325 it pertains to all iterations of loop 0330 following.

        3. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

        4. 0330 Loop Optional
          Repeat 25

          1. To specify the hazardous commodity identification reference number and quantity

          2. To specify the hazardous notation and endorsement information

          3. To specify the hazardous material shipping name and additional descriptive requirements

          4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

          5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

          6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

          7. To specify the placard information required by the second government agency when shipment is to cross into another country

    11. 0350 Loop Optional
      Repeat 999

      1. To specify order information detail

        Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.

      2. To specify pertinent dates and times

      3. To transmit detailed lading data pertinent to a pickup or delivery

      4. 0360 Loop Optional
        Repeat 99

        1. To specify the line item in terms of description, quantity, packaging, and marks and numbers

          If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.

        2. To specify shipment details in terms of weight, and quantity of handling units

          Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.

        3. To describe physical dimensions and quantities

        4. 0365 Loop Optional
          Repeat 99

          1. To identify a person or office to whom communications should be directed

            The G61 segment contains the person or company to be contacted by the carrier in case of emergency.

          2. To specify instructions in this business relationship or a reference number

            The L11 segment contains the specific hazardous material reference numbers. Used in loop 0365 it pertains to all iterations of loop 0370 following.

          3. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification

          4. 0370 Loop Optional
            Repeat 25

            1. To specify the hazardous commodity identification reference number and quantity

            2. To specify the hazardous notation and endorsement information

            3. To specify the hazardous material shipping name and additional descriptive requirements

            4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

            5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

            6. To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

            7. To specify the placard information required by the second government agency when shipment is to cross into another country

    12. 0380 Loop Optional
      Repeat 10

      1. To identify the equipment

      2. To identify the accessorial equipment required to load or unload product

      3. To identify additional equipment details

      4. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      5. To record seal numbers used and the organization that applied the seals

Summary

Position
Segment
Name
Max use

  1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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