EDI 204 Motor Carrier Shipment Information

Functional Group SM

X12I Transportation Subcommittee

This standard provides the format and establishes the data contents of the Motor Carrier Shipment Information Transaction Set within the context of an Electronic Data Interchange (EDI) environment. This transaction set is used to provide the motor carrier with detailed bill of lading, rating, and scheduling information pertinent to a motor carrier shipment. It is used to tender a shipment to a motor carrier and/or forward motor carrier shipment details to a motor carrier or third party. It is the initial shipment tender between the shipper and the motor carrier and can be used as an advance pick-up notification (load tender) and/or a legal bill of lading.

What is an EDI 204?

An EDI 204 Motor Carrier Load Tender communicates shipment requests to the freight industry from a freight broker to a carrier. It contains information about the shipment details, including the number of stops (S5 segment), the pickup and delivery dates (G62 segment), and the size of the shipment (AT8 segment).

How is an EDI 204 used?

For example, Broker A sends an EDI 204 Motor Carrier Load Tender to Carrier B requesting pallet pickup. Carrier B responds with an EDI 990 Response to Load Tender accepting the shipment. If Carrier B rejects the shipment, Broker A would then send the 204 to the next best carrier.

Heading

1. 010 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 020 · B2 · Beginning Segment for Shipment Information Transaction · Max 1 · Mandatory

   To transmit basic data relating to shipment information.

3. 030 · B2A · Set Purpose · Max 1 · Optional

   To allow for positive identification of transaction set purpose.

4. 040 · Y6 · Authentication · Max 4 · Optional

   To specify the authority for authorizing an action and the date authentication is made

5. 050 · C2 · Bank ID · Max 1 · Optional

   To specify data required for electronic payment

6. 060 · C3 · Currency · Max 1 · Optional

   To specify the currency being used in the transaction set

7. 070 · ITD · Terms of Sale/Deferred Terms of Sale · Max 1 · Optional

   To specify terms of sale.

8. 080 · N9 · Reference Number · Max 10 · Optional

   To transmit identifying numbers and descriptive information as specified by the reference number qualifier

9. 090 · G62 · Date/Time · Max 6 · Optional

   To specify pertinent dates and times

10. 100 · R3 · Route Information - Motor · Max 12 · Optional

    To specify carrier and routing sequences and details.

11. 110 · H3 · Special Handling Instructions · Max 6 · Optional

    To specify special handling instructions in coded or free-form format

12. 120 · H6 · Special Services · Max 6 · Optional

    To identify forms of unitization, liability issues and special services.

13. 125 · LH6 · Hazardous Certification · Max 6 · Optional

    To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.

14. 130 · K1 · Remarks · Max 10 · Optional

    To transmit information in a free-form format, if necessary, for comment or special instruction.

15. N1 Loop Optional Repeat 10

    1. 140 · N1 · Name · Max 1 · Mandatory

       To identify a party by type of organization, name and code

       Loop 100 can be used to identify all parties associated with the shipment. This includes the ship-from (consignor, shipper) location or the ship-to (consignee) location when only one pick-up or delivery location is required. Stop-offs are transmitted in the 300 and 310 loops.

    2. 150 · N2 · Additional Name Information · Max 1 · Optional

       To specify additional names or those longer than 35 characters in length

    3. 160 · N3 · Address Information · Max 2 · Optional

       To specify the location of the named party

    4. 170 · N4 · Geographic Location · Max 1 · Optional

       To specify the geographic place of the named party

    5. 180 · N9 · Reference Number · Max 5 · Optional

       To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    6. 190 · G61 · Contact · Max 3 · Optional

       To identify a person or office to whom communications should be directed

16. N7 Loop Optional Repeat 10

    1. 200 · N7 · Equipment Details · Max 1 · Mandatory

       To identify the equipment.

    2. 203 · N7A · Accessorial Equipment Details · Max 1 · Optional

       To identify the accessorial equipment required to load or unload product

    3. 205 · N7B · Additional Equipment Details · Max 1 · Optional

       To identify additional equipment details

    4. 210 · M7 · Seal Numbers · Max 2 · Optional

       To record seal numbers used and the organization that applied the seals.

Detail

1. S5 Loop Optional Repeat 999

   1. 010 · S5 · Stop Off Details · Max 1 · Mandatory

      To specify stop-off details in terms of weight, quantity and volume.

      Loops 300 and 310 shall be used to identify all stop-off locations.

   2. 020 · LAD · Lading Detail · Max 999 · Optional

      To transmit detailed lading data pertinent to a pickup or delivery

      When used in the 300 loop the LAD segment will pertain to the stop-off referenced in the S5 segment.

   3. 030 · N9 · Reference Number · Max 10 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   4. 040 · G62 · Date/Time · Max 10 · Optional

      To specify pertinent dates and times

   5. 050 · H3 · Special Handling Instructions · Max 6 · Optional

      To specify special handling instructions in coded or free-form format

   6. 060 · H6 · Special Services · Max 6 · Optional

      To identify forms of unitization, liability issues and special services.

   7. N1 Loop Optional Repeat 2

      1. 070 · N1 · Name · Max 1 · Mandatory

         To identify a party by type of organization, name and code

      2. 080 · N2 · Additional Name Information · Max 1 · Optional

         To specify additional names or those longer than 35 characters in length

      3. 090 · N3 · Address Information · Max 2 · Optional

         To specify the location of the named party

      4. 100 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 110 · N9 · Reference Number · Max 5 · Optional

         To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      6. 120 · G61 · Contact · Max 3 · Optional

         To identify a person or office to whom communications should be directed

      7. N7 Loop Optional Repeat 10

         1. 130 · N7 · Equipment Details · Max 1 · Mandatory

            To identify the equipment.

         2. 133 · N7A · Accessorial Equipment Details · Max 1 · Optional

            To identify the accessorial equipment required to load or unload product

         3. 135 · N7B · Additional Equipment Details · Max 1 · Optional

            To identify additional equipment details

         4. 140 · M7 · Seal Numbers · Max 2 · Optional

            To record seal numbers used and the organization that applied the seals.

2. LX Loop Optional Repeat 999

   1. 150 · LX · Assigned Number · Max 1 · Mandatory

      To reference a line number in a transaction set.

   2. 160 · N9 · Reference Number · Max 5 · Optional

      To transmit identifying numbers and descriptive information as specified by the reference number qualifier

   3. 170 · L5 · Description, Marks and Numbers · Max 30 · Optional

      To specify the line item in terms of description, quantity, packaging, and marks and numbers.

   4. 180 · LAD · Lading Detail · Max 999 · Optional

      To transmit detailed lading data pertinent to a pickup or delivery

      When used in the 400 loop the LAD segment pertains to the line item referenced in the LX loop.

   5. 190 · H1 · Hazardous Material · Max 3 · Optional

      To specify information relative to hazardous material

   6. 200 · H2 · Additional Hazardous Material Description · Max 2 · Optional

      To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

   7. 210 · L0 · Line Item - Quantity and Weight · Max 10 · Optional

      To specify quantity, weight, volume and type of service for a line item including applicable "quantity/rate-as" data.

   8. 220 · L1 · Rate and Charges · Max 10 · Optional

      To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

   9. 230 · L4 · Measurement · Max 10 · Optional

      To describe physical dimensions and quantities.

   10. 240 · L7 · Tariff Reference · Max 10 · Optional

       To reference details of the tariff used to arrive at applicable rates or charge

   11. 250 · K1 · Remarks · Max 10 · Optional

       To transmit information in a free-form format, if necessary, for comment or special instruction.

   12. G61 Loop Optional Repeat 99

       1. 260 · G61 · Contact · Max 1 · Mandatory

          To identify a person or office to whom communications should be directed

          The G61 segment contains the person or company to be contacted by the carrier in case of emergency.

       2. 270 · N9 · Reference Number · Max 5 · Optional

          To transmit identifying numbers and descriptive information as specified by the reference number qualifier

          The N9 segment contains the specific hazardous material reference numbers. Used in loop 400 it pertains to all iterations of loop 411 following.

       3. 280 · LH6 · Hazardous Certification · Max 6 · Optional

          To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.

       4. LH1 Loop Optional Repeat 25

          1. 290 · LH1 · Hazardous Identification Information · Max 1 · Mandatory

             To specify the hazardous commodity identification reference number and quantity.

          2. 300 · LH2 · Hazardous Classification Information · Max 4 · Optional

             To specify the hazardous classification, placard notation and endorsement information.

          3. 310 · LH3 · Hazardous Material Shipping Name · Max 10 · Optional

             To specify the hazardous material shipping name and additional descriptive requirements.

          4. 320 · LFH · Freeform Hazardous Material Information · Max 20 · Optional

             To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

          5. 330 · LEP · EPA Required Data · Max 3 · Optional

             To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

          6. 340 · LH4 · Canadian Dangerous Requirements · Max 1 · Optional

             To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.

          7. 350 · LHT · Transborder Hazardous Requirements · Max 3 · Optional

             To specify the placard information required by the second government agency when shipment is to cross into another country

          8. 360 · N9 · Reference Number · Max 5 · Optional

             To transmit identifying numbers and descriptive information as specified by the reference number qualifier

             The N9 segment contains the specific hazardous material reference numbers. Used in loop 411 it pertains only to the hazardous material contained in the LH1 segment in this iteration of loop 411.

Summary

1. 010 · L3 · Total Weight and Charges · Max 1 · Mandatory

   To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

2. 020 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).