ORDCHG Purchase order change request

TBG1 Supply Chain

A message from the buyer to the seller, specifying details of the buyer's request to change a purchase order.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Purchase order change request message is ORDCHG. Note: Purchase order change request messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 ORDCHG 0052 D 0054 21A 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment by which the sender must uniquely identify the order change by means of its number and when necessary its function. If an Order is to be cancelled, use of Message Function Code (D/E: 1225) '1' indicates that the transmitted message requests a complete cancellation of a referenced Purchase Order. All data is to be cancelled. If an Order is to be changed, use of Message function code '4' indicates that the transmitted message requests specified changes of the referred Purchase Order. If an Order is to be replaced, use of Message Function Code '5' indicates that the transmitted message effects a complete replacement of the referenced Purchase Order. All data are to be replaced in their entirety by that in the current message. If an Order response with changes is to be confirmed, use of Message Function Code '6' indicates the confirmation by the buyer of amendments proposed by the seller. If an Order is to be duplicated, use of Message Function Code '7' indicates that the transmitted message is an exact duplication of a previous Purchase Order Change Request. If an order is to be cancelled and to be re-issued, use of Message Function Code '17' indicates that the transmitted message effects a complete cancellation of the referenced Purchase Order, and that a Purchase Order will be issued. If only the heading section of an order is to be replaced, use of Message Function Code '20' indicates that the transmitted message effects changes in Heading Section data only. The complete Heading Section data is transmitted to replace all data previously sent. Detail and Summary Section data remain unchanged. If only item detail and summary is to be replaced, use of Message Function Code '21' indicates that the transmitted message effects changes in Detail Section data, and may affect Summary data. Heading Section data remains unchanged. To indicate the last and final release of an order, use Message Function Code '22'. If an order is to be placed on hold, use of Message Function Code '23' indicates that the processing against the referenced purchase order has been suspended until further release information. An order placed on hold is subsequently released by Message Function Code 'XX'. If an Order is to be accepted without amendment, use of Message Function Code '29' indicates that the buyer accepts the reference message without amendments. If an order is to be Changed in detail section, use of Message Function Code '36' indicates that the transmitted message requests specified changes in data in the Detail section. Changes are indicated at the line item level.

  3. A segment specifying general dates and, when relevant, times related to the whole order or order change message. The segment must be specified at least once to identify the order change date. Examples of the use of this DTM segment are: Lead times that apply to the whole of the order and, if no schedule is to be specified, the delivery date. The Date/time/period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item. e.g. schedule dates are specified within Segment group 50.

  4. A segment changing conditions of payment, guarantee and method of payment for the whole order. An example of the use of this segment is to specify that a documentary credit will be used.

  5. A segment indicating special conditions related to the total order change owing to origin, customs preference, or other commercial factors.

  6. A segment providing a description common to all line items of the order change.

  7. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  8. A segment providing related identification numbers common to all line items.

  9. Segment group 1
    Repeat 9999

    1. A segment identifying the reference by its number and where appropriate a line number within that document.

    2. A segment specifying the date/time related to the reference.

  10. Segment group 2
    Repeat 1

    1. A segment giving adjustment details.

    2. A segment giving additional information on the adjustment.

  11. Segment group 3
    Repeat 99

    1. A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order change. Identification of the seller and buyer parties is mandatory for the order change message. It is recommended that where possible only the coded form of the party ID should be specified. i.e. The Buyer and Seller are known to each other, and only the coded format is required. Consignee or Delivery addresses may vary and would have to be completely specified, preferably in structured format.

    2. A segment giving more specific locations of the party specified in the NAD segment e.g. internal site/building number.

    3. A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. e.g. the buyer may provide a choice of financial institutions for direct debit purposes.

    4. Segment group 4
      Repeat 99

      1. A segment identifying the reference by its number and where appropriate a line number within a document.

      2. A segment specifying the date and/or time related to the reference.

    5. Segment group 5
      Repeat 5

      1. A segment identifying and providing information relating to the documents required by the party specified in the NAD segment. For example, the party may require a Certificate of Analysis.

      2. A segment specifying the date and/or time of the document.

    6. Segment group 6
      Repeat 5

      1. A segment to identify a person or department, and their function, to whom communications should be directed.

      2. A segment to identify a communications type and number for the contact specified in the CTA segment.

  12. Segment group 7
    Repeat 5

    1. A segment specifying a tax type, category and rate, or exemption, relating to the whole order change e.g. Value Added Tax at the standard rate is applicable for all items.

    2. A segment specifying the amount for the identified duty/tax/fee.

    3. A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country.

  13. Segment group 8
    Repeat 5

    1. A segment identifying the currencies required in the order change, e.g. the order currency. A rate of exchange may be given to convert a reference currency into a target currency.

    2. A segment specifying the fluctuation beyond those limits will allow one or either party to re-negotiate prices.

    3. A segment specifying the date/time/period related to the rate of exchange.

  14. Segment group 9
    Repeat 10

    1. A segment identifying the payment terms and date/time basis.

    2. A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc.

    3. A segment specifying the discount, interest, penalty as well as instalment percentage.

    4. Segment group 10
      Repeat 9999

      1. A segment specifying the amount associated with the specified accounting classification reference number data and payment information.

      2. A segment providing related accounting classification reference number data.

      3. A segment identifying the components of an account.

  15. Segment group 11
    Repeat 10

    1. A segment specifying the mode, means and identification of the transport for the goods being ordered.

      040 D5(040,030) If first, then all
    2. Segment group 12
      Repeat 10

      1. A segment identifying locations relevant to the transport specified in the TDT segment. e.g. place of departure or border crossing point.

      2. A segment identifying the date/time/period details of departure and/or arrival of the transported goods for the specified location.

  16. Segment group 13
    Repeat 5

    1. A segment identifying the delivery terms to be used. e.g. UN/ECE INCOTERMS codes can be used to specify the delivery terms.

    2. A segment identifying locations relevant to the delivery terms specified in the TOD segment.

  17. Segment group 14
    Repeat 99

    1. A segment specifying the number and type of packages for the whole order change, e.g. number and type of pallets.

    2. A segment specifying physical measurements of packages described in the PAC segment, e.g. package length or weight.

    3. Segment group 15
      Repeat 5

      1. A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

      2. A segment identifying the master label number.

      3. A segment specifying the dates relevant to the package markings.

      4. A segment identifying the number or ranges of numbers for use with the package markings.

  18. Segment group 16
    Repeat 10

    1. A segment to define information regarding equipment to be used in conjunction with the whole order change, and if required, to indicate responsibility for supplying of the equipment.

    2. A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order change.

    3. A segment providing measurement information for the equipment.

    4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  19. Segment group 17
    Repeat 10

    1. A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.

    2. A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    3. A segment for specifying the reference for a schedule.

    4. Segment group 18
      Repeat 10

      1. A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, i.e. delivery quantity.

      2. A segment indicating the date/time/period details relating to the quantity, e.g. start and end dates for a delivery pattern, or delivery window.

  20. Segment group 19
    Repeat 25

    1. A segment to identify additional pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

    2. A segment to identify the date/time/period information related to the price change. e.g. period of validity.

    3. A segment to identify the quantity or amount ranges to which the additional price information applies.

  21. Segment group 20
    Repeat 99

    1. A segment identifying the charge or allowance and, where necessary its calculation sequence.

    2. A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

    3. A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity.

    4. Segment group 21
      Repeat 1

      1. A segment identifying the type of quantity and the quantity related to the allowance or charge.

      2. A segment specifying, if required, the range to which the allowance or charge applies.

    5. Segment group 22
      Repeat 1

      1. A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

      2. A segment specifying, if required, a range for the application of the percentage.

    6. Segment group 23
      Repeat 2

      1. A segment identifying monetary amounts for the allowance or charge.

      2. A segment specifying, if required, a range for the application of the allowance/charge amount.

    7. Segment group 24
      Repeat 1

      1. A segment specifying the rate per unit and the basis for calculation.

      2. A segment specifying, if required, the range for the application of the allowance/charge rate.

    8. Segment group 25
      Repeat 5

      1. A segment specifying the duty/tax/fee type, category and rate, or exemption, related to the allowance or charge.

      2. A segment specifying the tax amount for the allowance or charge.

  22. Segment group 26
    Repeat 999

    1. A segment to specify rules, laws and regulations.

    2. A segment giving additional document reference by its number and, where appropriate, a line number.

    3. A segment indicating the date/time details relating to the references.

    4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  23. Segment group 27
    Repeat 99

    1. This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange.

    2. To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software

    3. To identify a communication number of a department or a person to whom communication should be directed.

    4. A segment giving reference related to the file identified by a previous external file link identification segment.

    5. This segment will convey the date/time details of the external file.

    6. The size/volume of the external file identified in the previous external file link identification segment.

Detail

Position
Segment
Name
Max use
  1. Segment group 28
    Repeat 200000

    1. A segment identifying the line item with the line number and configuration level, and additionally, identifying the product or service ordered. Other product identification numbers, e.g. Buyer product number, etc., can be specified within the following PIA segment. The D.E. 1229 has to be used. The following Semantic Notes concern the use of the LIN segment and D/E 1229 Action request/notification description code for segment group 27. If a line item is requested to be added, use of Action Request Code '1' indicates that the line item is to be added to the Purchase Order as a new or additional item. All required data must be transmitted. If a line item is requested to be deleted, use of Action Request Code '2' indicates that the line item is to be deleted from the Purchase Order. The item is cancelled completely. No other data for the line item need be transmitted. If a line item is requested to be changed, use of Action Request Code '3' indicates that the line item is to be changed. The data transmitted in the LIN segment, and segments attached to the LIN, replaces that previously held for the order item. If a line item is not requested to be amended, use of Action Request Code '11' indicates that the line item has not changed and no action has been taken, and the item is transmitted for information purposes and/or positioning.

    2. A segment providing either additional identification of the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification.

    3. A segment for describing the product or service being ordered as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or item number.

    4. A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form. e.g. thickness of plastic film, length, weight, etc.

    5. A segment identifying a quantity as specified by the Action Code Request.

    6. A segment specifying the strength or yield of a product as a percentage, e.g. 80% to indicate the strength of an acid.

    7. A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or others commercial factors.

    8. A segment specifying date/time/period details relating to the line item.

    9. A segment specifying any monetary amounts relating to the line item, e.g. item amount, insurance value, customs value.

    10. A segment used to specify general processing information about the line item.

    11. A segment providing identity numbers to be applied to the goods being ordered, e.g. serial numbers for assembled equipment.

    12. A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle.

    13. A segment identifying order quantity variances.

    14. A segment to indicate that certificate/declaration of origin is required for the ordered article.

    15. A segment to indicate that where a central buyer is purchasing on behalf of different consignees, the means of payment may differ for each item/consignee combination as specified in segment group 25.

    16. A segment giving details of the maintenance on object relating to the item, such as tools and packages. The party that is responsible as well as who is paying, can also be given.

    17. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    18. Segment group 29
      Repeat 999

      1. A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

      2. A segment to specify common product characteristic by value in either coded form or in free format.

      3. A segment indicating characteristic value being physical measurement (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges.

    19. Segment group 30
      Repeat 10

      1. A segment identifying the payment terms and date/time basis.

      2. A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc.

      3. A segment specifying the discount, interest, penalty as well as instalment percentage.

      4. Segment group 31
        Repeat 9999

        1. A segment specifying the amount associated with the specified accounting classification reference number data and payment information.

        2. A segment providing related accounting classification reference number data.

    20. Segment group 32
      Repeat 1

      1. A segment giving adjustment details.

      2. A segment giving additional information on the adjustment.

    21. Segment group 33
      Repeat 25

      1. A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Unit Price'.

      2. A segment to allow to specify the price in a different currency that the segment group 7.

      3. A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

      4. A segment to identify the range (quantity, amount, etc.) to which the additional price information applies.

      5. A segment to identify the date/time/period information related to the price change. e.g. period of validity.

    22. Segment group 34
      Repeat 9999

      1. A segment identifying the reference by its number and where appropriate a line number within that document.

      2. A segment specifying the date/time related to the reference.

    23. Segment group 35
      Repeat 99

      1. A segment specifying the number of packages and the physical type of packaging for the line item, e.g. pallet type.

      2. A segment specifying physical measurements of packages described in the PAC segment. e.g. cube or gross weight.

      3. A segment specifying the maximum quantity number of packages which can be stacked safely one on top of another and/or the number of items normally contained within the package.

      4. A segment to indicate the validity period in relation to the specified article.

      5. Segment group 36
        Repeat 1

        1. A segment identifying the packing instruction document.

        2. A segment specifying the dates relevant to the referenced document.

      6. Segment group 37
        Repeat 5

        1. A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

        2. A segment identifying the master label number.

        3. A segment specifying the dates relevant to the package markings.

        4. A segment identifying the number or ranges of numbers for use with the package markings.

    24. Segment group 38
      Repeat 9999

      1. A segment indicating the location to which part of the consignment is to be delivered.

      2. A segment specifying the quantity to be delivered to the identified location.

      3. A segment specifying the dates and/or times that the delivery should be made.

    25. Segment group 39
      Repeat 10

      1. A segment specifying a duty/tax/fee type, category and rate, or exemption, relating to the line item.

      2. A segment specifying the amount for the identified duty/tax/fee.

      3. A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state tax.

    26. Segment group 40
      Repeat 999

      1. A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order.

      2. A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

      3. A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties e.g. the buyer may provide a choice of financial institutions for direct debit purposes.

      4. Segment group 41
        Repeat 99

        1. A segment identifying the reference by its number and where appropriate a line number within a document.

        2. A segment specifying the date and/or time related to the reference.

      5. Segment group 42
        Repeat 5

        1. A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis.

        2. A segment specifying the date and/or time of the document.

      6. Segment group 43
        Repeat 5

        1. A segment to identify a person or department to whom communications should be directed.

        2. A segment to identify a communications type and number for the contact specified in the CTA segment.

    27. Segment group 44
      Repeat 99

      1. A segment identifying the charge or allowance and, where necessary its calculation sequence.

      2. A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

      3. A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity.

      4. Segment group 45
        Repeat 1

        1. A segment identifying the type of quantity and the quantity related to the allowance or charge.

        2. A segment specifying, if required, the range to which the allowance or charge applies.

      5. Segment group 46
        Repeat 1

        1. A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

        2. A segment specifying, if required, a range for the application of the percentage.

      6. Segment group 47
        Repeat 2

        1. A segment identifying the monetary amount for the allowance or charge.

        2. A segment specifying, if required, a range for the application of the allowance/charge amount.

      7. Segment group 48
        Repeat 1

        1. A segment specifying the rate per unit and the basis for calculation.

        2. A segment specifying, if required, the range for the application of the allowance/charge rate.

      8. Segment group 49
        Repeat 5

        1. A segment specifying the duty/tax/fee type, category and rate, or exemption, related to the allowance or charge.

        2. A segment specifying the duty/tax/fee amount for the allowance or charge.

    28. Segment group 50
      Repeat 10

      1. A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different from or not specified within the heading section.

        040 D5(040,030) If first, then all
      2. Segment group 51
        Repeat 10

        1. A segment identifying locations relevant to the transport specified in the TDT segment.

        2. A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.

    29. Segment group 52
      Repeat 5

      1. A segment identifying the delivery terms requested.

      2. A segment identifying locations relevant to the delivery terms specified in the TOD segment.

    30. Segment group 53
      Repeat 10

      1. A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment.

      2. A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item.

      3. A segment providing measurement information for the equipment.

      4. A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    31. Segment group 54
      Repeat 100

      1. A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern.

      2. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

      3. A segment for specifying references relevant to a schedule.

      4. Segment group 55
        Repeat 10

        1. A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, i.e. delivery quantity.

        2. A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window.

    32. Segment group 56
      Repeat 999

      1. A segment to specify industry or national rules, laws and regulation.

      2. A segment giving additional document reference by its number and, where appropriate, a line number.

      3. A segment indicating the date/time/period relating to the references.

      4. A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    33. Segment group 57
      Repeat 10

      1. A segment providing information related to the kind of stage in a process, the total number of stages and the current stage.

      2. Segment group 58
        Repeat 3

        1. A segment giving information on quantity related to STG.

        2. A segment giving information on monetary amount relating to STG.

    34. Segment group 59
      Repeat 99

      1. This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange.

      2. To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software

      3. To identify a communication number of a department or a person to whom communication should be directed.

      4. A segment giving reference related to the file identified by a previous external file link identification segment.

      5. This segment will convey the date/time details of the external file.

      6. The size/volume of the external file identified in the previous external file link identification segment.

Summary

Position
Segment
Name
Max use

  1. A service segment placed at the start of the summary section to avoid segment collision.

  2. A segment giving the total amounts for the whole order change message.

  3. A segment by which control totals may be provided.

  4. Segment group 60
    Repeat 10

    1. A segment identifying the charge or allowance type being summarised.

    2. A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

    3. A segment specifying the summary amount for the allowance or charge.

  5. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

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