PRODAT Product data

TBG1 Supply Chain

A message to submit master data - a set of data that is rarely changed - to identify and describe products a supplier offers to his (potential) customer or buyer. This information of long validity includes technical and functional product description but not commercial terms and conditions. This message can be used as well to update the information on a previously sent PRODAT message.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Product data message is PRODAT. Note: Product data messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 PRODAT 0052 D 0054 19B 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment by which the sender must uniquely identify the Product Data Message by means of its name and number and when necessary its function. Data element 1225 may be used to identify updates to a previously sent PRODAT message.

  3. A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the Product Data Message date. The Date/time/period segment within other Segment groups should be used whenever the date/time/period requires to be logically related to another specified data item, for example the availability date for a specified line item (DTM following LIN).

  4. A segment indicating country of origin.

  5. A segment providing the product family name commonly used with all products identified within the message in free format and when necessary identifying the language used. It may be repeated as well to provide the name in other languages.

  6. A segment with free text information, in coded or clear form, used when additional information is needed relevant for all products described in the actual message but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

  7. A segment to identify a product group, price group or tariff group which is applicable to the whole message.

  8. A segment to specify currencies and relevant details for the rate of exchange.

  9. Segment group 1
    Repeat 10

    1. A segment identifying technical rules and conditions relevant for the whole message.

    2. A segment specifying the technical rules' issue date.

  10. Segment group 2
    Repeat 10

    1. A segment indicating that and which governmental or legal trade restrictions apply to all products described in the actual message.

    2. A segment to identify the commodities relevant for the identified trade restrictions.

  11. Segment group 3
    Repeat 99

    1. A segment identifying a reference by its type and number.

    2. A segment specifying the date and, or related to the reference.

  12. Segment group 4
    Repeat 99

    1. A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the message. At least one NAD-segment should be provided, for example the manufacturer, the supplier or message generator. It is recommended that, if possible, only the coded form of the party ID should be specified.

    2. Segment group 5
      Repeat 5

      1. A segment to identify a person and, or department, and their function, to whom communications should be directed.

      2. A segment to identify a communication type and number for the contact specified in the CTA segment.

    3. Segment group 6
      Repeat 5

      1. A segment identifying a reference by its type and number.

      2. A segment specifying the date and, or time related to the reference.

  13. Segment group 7
    Repeat 999

    1. A segment to identify common product characteristic and, or the characteristic name and characteristic relevance for the business process.

    2. A segment to specify common product characteristic by value in either coded form or in free format.

    3. A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product family or group characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.

  14. Segment group 8
    Repeat 99

    1. This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange.

    2. To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software.

    3. To identify a communication number of a department or a person to whom communication should be directed.

    4. A segment giving reference related to the file identified by a previous external file link identification segment.

    5. This segment will convey the date/time details of the external file.

    6. The size/volume of the external file identified in the previous external file link identification segment.

Detail

Position
Segment
Name
Max use
  1. Segment group 9
    Repeat 999999

    1. A segment identifying the line item by the line item number and the product by its item number. Detailed product description can be specified using the following segment group: IMD-FTX. Data element 1229 may be used to identify the current line item updating the correspondent line item of a previously sent PRODAT message.

    2. A segment providing either additional identification of the product specified in the LIN segment or any substitute product identification.

    3. A segment specifying date and, or time or period details relating to the line item only, for example the date of first or last availability of specified product.

    4. A segment enabling the physical measurements of the item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form, for example thickness of plastic film, length, weight, etc. Note: Measurement related to product characteristics are to be given by MEA within the item characteristic group.

    5. A segment providing information on required handling of the actual line item's product and additionally, if required, notifying hazardous materials.

    6. A segment to identify documents required with the identified product, for example the SAFHAZ message.

    7. A segment with free text information, in coded or clear form, used when additional information on the actual product is needed but cannot be accommodated within other segments. The main purpose for using this FTX segment is to provide free format product description. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    8. A segment to identify a product group, price group or tariff group which is applicable to the current line item only.

    9. Segment group 10
      Repeat 10

      1. Segment providing the given product name in free format and when necessary identifying the language used. It may be repeated as well to provide name in one more other languages.

      2. A segment with free text information, in clear form, to describe the named product and when necessary identifying the language used. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    10. Segment group 11
      Repeat 10

      1. A segment identifying technical rules and conditions relevant for the whole message.

      2. A segment specifying the technical rules' issue date.

    11. Segment group 12
      Repeat 10

      1. A segment indicating that and which governmental or legal trade restrictions apply to the actual product.

      2. A segment to identify the commodities relevant for the identified trade restrictions.

    12. Segment group 13
      Repeat 10

      1. A segment to specify quantities related to the product.

      2. A segment indicating that date or time details relate to the quantity, for example number of time units needed to manufacture the specified product quantity.

      3. A segment giving a status for the quantity, e.g. metered, estimated or corrected.

    13. Segment group 14
      Repeat 5

      1. A segment to specify the estimated value of an item for information purposes only.

      2. A segment to specify the currency of the value.

      3. A segment to specify the quantity range where the estimated value is applicable.

    14. Segment group 15
      Repeat 99999

      1. A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

      2. A segment to specify common product characteristic by value in either coded form or in free format.

      3. A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.

    15. Segment group 16
      Repeat 999

      1. A segment indicating that the product is subject to special conditions owing to origin, customs preference or commercial factors.

      2. A segment providing a percentage and percentage basis related to the additional information.

    16. Segment group 17
      Repeat 99

      1. A segment identifying the reference related to the product by its number and type and where appropriate a line within a document.

      2. A segment specifying the date and, or time related to the reference.

    17. Segment group 18
      Repeat 99

      1. A segment identifying names and addresses of the parties related to the identified product, in coded or clear form, and their functions for example supplier, warehouse, service. It is recommended that, if possible, only the coded form of the party ID should be specified.

      2. A segment identifying a reference related to the party described in the preceding NAD segment.

      3. A segment enabling the specification of quantities required to satisfy the specified level of service for a specific party.

      4. Segment group 19
        Repeat 5

        1. A segment to identify a person and, or department, and their function, to whom communications should be directed.

        2. A segment to identify a communication type and number for the contact specified in the CTA segment.

    18. Segment group 20
      Repeat 10

      1. A segment providing dangerous goods information by using relevant dangerous goods identification.

      2. A segment to specify quantity for the given dangerous goods.

      3. A segment with free text information, in clear form, to identify dangerous goods. In computer to computer exchanges such text will normally require the receiver process this segment manually.

    19. Segment group 21
      Repeat 5

      1. A segment specifying the number of packages and the physical type of packaging for the product, for example, package type.

      2. A segment specifying physical measurements of packages described in the PAC segment,-for example cube or gross weight, stack factor.

      3. A segment identifying the type of quantity and the quantity related to the package, for example quantity of products packed into the package.

      4. A segment providing information on required handling of the actual line item's product depending on packaging and additionally, if required, notifying hazardous materials.

      5. A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment, for example item number of packaging unit.

      6. Segment group 22
        Repeat 99

        1. A segment to identify the ingredients used for packaging.

        2. A segment to give the measurements of the identified ingredient as used for packaging.

        3. A segment to give the quantity of the identified ingredient as used for packaging.

        4. A segment to give the percentage of the ingredient within the packaging.

    20. Segment group 23
      Repeat 999999

      1. A segment to identify hierarchical connections from the given product to higher or lower leveled products and its function within the logistic chain. Data element 1229 may be used to identify the current line item's hierarchical structure updating the correspondent line item's hierarchical structure of a previously sent PRODAT message.

      2. A segment providing either additional identification of the product specified in the HYN segment or any substitute product identification.

      3. A segment identifying the child product's quantity contained within the identified parent product.

      4. A segment with free text information, in coded or clear form, used when additional information on the actual product and its hierarchical connections.

      5. Segment group 24
        Repeat 999

        1. A segment identifying the reference linked to the hierarchical item, for example the drawing number on a wiring diagram.

        2. A segment specifying the date and, or time related to the reference.

      6. Segment group 25
        Repeat 99

        1. A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

        2. A segment to specify product characteristic by value in either coded form or in free format.

        3. A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.

      7. Segment group 26
        Repeat 99

        1. A segment identifying a party preferably in coded form to which specific product and hierarchical item characteristics apply.

        2. A segment providing additional identification(s) of the hierarchically linked product that are specific to the identified party, for example an additional number from another origin to identify the higher or lower leveled product relevant to the identified party.

        3. A segment identifying the child product's quantity contained within the identified parent product if specially defined by the named party.

        4. Segment group 27
          Repeat 99

          1. A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

          2. A segment to specify product-characteristic by value in either coded form or in free format.

          3. A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.

    21. Segment group 28
      Repeat 99

      1. This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange.

      2. To give precise definitions of all necessary elements belonging to the configuration of a computer system like hardware, firmware, operating system, communication and application software.

      3. To identify a communication number of a department or a person to whom communication should be directed.

      4. A segment giving reference related to the file, identified by a previous external file link identification segment.

      5. This segment will convey the date/time details of the external file.

      6. The size/volume of the external file identified in the previous external file link identification segment.

  2. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

    1. 0062, the value shall be identical to the value in 0062 in the
    corresponding UNH segment.
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