INSRPT Inspection report

TBG1 Supply Chain

A message sent by a customer's inspection service, or his agent, informing a supplier and other interested parties of the results of the inspection carried out on items due for despatch to a customer.

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Header

Position
Segment
Name
Max use

  1. A service segment starting and uniquely identifying a message. The message type code for the Inspection report message is INSRPT. Note: Inspection report messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INSRPT 0052 D 0054 14A 0051 UN

    1. Data element S009/0057 is retained for upward compatibility. The use of
    S016 and/or S017 is encouraged in preference.
    2. The combination of the values carried in data elements 0062 and S009 shall
    be used to identify uniquely the message within its group (if used) or if
    not used, within its interchange, for the purpose of acknowledgement.

  2. A segment by which the sender uniquely identifies the Inspection report message by means of its type and number.

  3. A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the date of inspection.

  4. Segment group 1
    Repeat 99

    1. A segment identifying previous inspection requests, reports, base documents etc., by their number and where appropriate, a line number within the document.

    2. A segment specifying the date or time related to the referenced information.

  5. Segment group 2
    Repeat 99

    1. A segment identifying names and addresses of parties, in coded or clear form, and their function relevant for the whole Inspection report message. Identification of the supplier and inspection party is mandatory for the Inspection report message. They are to be given in this segment.

    2. A segment indicating more details regarding specific locations related to the party specified in the NAD segment, e.g., internal site or building number where the inspection was carried out.

  6. Segment group 3
    Repeat 99

    1. A segment identifying the base document (e.g., purchase order) for the items in question by its number.

    2. Segment group 4
      Repeat 99

      1. A segment identifying the complementary information in relation to the base document.

      2. A segment specifying the date/time related to the referenced information.

    3. Segment group 5
      Repeat 99

      1. A segment identifying parties associated with the document such as the issuer of the document.

      2. Segment group 6
        Repeat 99

        1. A segment identifying to whom communications should be directed.

        2. A segment identifying communication numbers of the contacts to which communications should be directed.

    4. Segment group 7
      Repeat 999

      1. A segment identifying the line item by its number and additionally, identifying the item involved by an identification number. Other identification numbers may be specified in the following PIA segment, e.g., manufacturer part number, etc.

      2. A segment providing additional identification information of the item being described, e.g., manufacturer part number.

      3. A segment for describing the item being described.

      4. A segment specifying date, time or period details to the line item only e.g., inspection history dates.

      5. A segment providing the decision status and eventual decision code of the item inspected, for example, item to be reworked.

      6. A segment providing monetary amounts relating to the specified item, for example the amount of a non conformity.

      7. A segment to specify the quantities relating to the specified item, for example the number of items not in conformity.

      8. A segment to specify the measurements related to the line item.

      9. A segment providing specific serial or batch numbers, relating to the specified item, for example the serial numbers of non-conform items. These may be single numbers or ranges of numbers.

      10. A segment identifying the complementary information in relation to the line item.

      11. A segment with free text in coded or clear form, to give further clarification on the decision, when required, for the line item. In computer to computer exchanges such text will normally require the receiver to handle this segment manually.

      12. Segment group 8
        Repeat 999

        1. A segment identifying names and addresses of parties to be delivered, in coded or clear form, and their function relevant for the line item.

        2. A segment indicating general processing information in concerning the party.

        3. A segment indicating more details regarding specific locations related to the party specified in the NAD segment, e.g., internal site or building number.

        4. A segment to specify the quantity to be delivered to the delivery address.

        5. A segment identifying a quantity variance with the quantity expected and the reason for it.

        6. A segment identifying the complementary information in relation to the despatch, for example the despatch inspection notice number.

        7. A segment with free text information to give further clarification.

        8. Segment group 9
          Repeat 999

          1. A segment providing specific serial or batch numbers. These may be single numbers or ranges of numbers.

          2. A segment identifying the complementary information in relation to the serial or batch number.

          3. A segment providing the status of the serial or batch numbers inspected, for example, serial number or batch to be reworked.

  7. A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

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