EDI 228 Equipment Inspection Report

Functional Group EN

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Equipment Inspection Report Transaction Set (228) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide equipment owners with the results of an equipment inspection activity. This transaction set can be used to communicate whether or not the equipment is in a damaged state. If damage has been identified, it can also be used to convey details regarding the damage. It is not used to convey information relevant to damage claims or repair activities.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · BGN · Beginning Segment · Max 1 · Mandatory

   To indicate the beginning of a transaction set

3. 0300 · Q5 · Status Details · Max 1 · Mandatory

   To specify the status of the shipment in terms of dates, time, reference numbers, and location

4. W2 Loop Mandatory Repeat 1000

   1. 1000 · W2 · Equipment Identification · Max 1 · Mandatory

      To identify equipment and the commodity being carried

      The W2 loop is used to convey equipment level information.

   2. 1100 · NA · Cross-Reference Equipment · Max 30 · Optional

      To cross-reference additional equipment to a primary piece of equipment

   3. 1200 · N9 · Extended Reference Information · Max 10 · Optional

      To transmit identifying information as specified by the Reference Identification Qualifier

   4. 1300 · M7 · Seal Numbers · Max 5 · Optional

      To record seal numbers used and the organization that applied the seals

      The M7 at position 1300 is used to convey the original seals numbers.

   5. N1 Loop Optional Repeat 10

      1. 2000 · N1 · Party Identification · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

         The N1 loop is used to convey the equipment owner, operator, or any parties associated to the equipment.

      2. 2100 · N3 · Party Location · Max 2 · Optional

         To specify the location of the named party

      3. 2200 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

   6. EQD Loop Mandatory Repeat 1000

      1. 3000 · EQD · EQD Equipment Damage Information · Max 1 · Mandatory

         Used to identify damage on equipment.

         The EQD loop is used to convey the results of a inspection.

      2. 3100 · MEA · Measurements · Max 3 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See X12 EDI Standard Figures, https://figures.x12.org, for example of use of C001)

      3. 3200 · NTE · Note/Special Instruction · Max 5 · Optional

         To transmit information in a free-form format, if necessary, for comment or special instruction

      4. 3300 · DTM · Date/Time Reference · Max 1 · Optional

         To specify pertinent dates and times

      5. 3400 · M7 · Seal Numbers · Max 5 · Optional

         To record seal numbers used and the organization that applied the seals

         The M7 at position 1/3400 is used to convey the new seals after inspection. Only transmitted when a seal number has been replaced. All seals must be transmitted when any single seal has been replaced.

      6. 3500 · L11 · Business Instructions and Reference Number · Max 5 · Optional

         To specify instructions in this business relationship or a reference number

      7. NM1 Loop Optional Repeat 10

         1. 4000 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

            To supply the full name of an individual or organizational entity

            The NM1 loop is used to convey who executed the inspection, the location where the inspection occurred, and any parties associated to the damage.

         2. 4100 · N3 · Party Location · Max 2 · Optional

            To specify the location of the named party

         3. 4200 · N4 · Geographic Location · Max 1 · Optional

            To specify the geographic place of the named party

         4. 4300 · PER · Administrative Communications Contact · Max 3 · Optional

            To identify a person or office to whom administrative communications should be directed

5. 5000 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)