EDI 404 Rail Carrier Shipment Information

Functional Group SR

X12I Transportation Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Rail Carrier Shipment Information Transaction Set (404) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and can be used as notification of equipment release and/or a legal bill of lading.

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Heading

Position

Segment

Name

Max use

0100Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
0200Beginning Segment for Data Correction or ChangeOptional->Max 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
0300General Shipment InformationOptional->Max 1
To transmit identification numbers and other basic shipment data
BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.
0400Rail Shipment InformationOptional->Max 1
To transmit rail-specific shipment data
0500ReleaseMandatory->Max 1
To indicate that the equipment is or is not to be released
0600Extended Reference InformationMandatory->Max 30
To transmit identifying information as specified by the Reference Identification Qualifier
0700Cargo ManifestOptional->Max 2
To identify specific flight or voyage information for multimodal shipments
0800InsuranceOptional->Max 1
To specify details related to insurance
0900Date/Time ReferenceOptional->Max 5
To specify pertinent dates and times
N7 Loop Mandatory
Repeat 500
1. 1000Equipment DetailsMandatory->Max 1
  To identify the equipment
2. 1010Equipment CharacteristicsOptional->Max 1
  To send additional information regarding a specific piece of equipment
3. VC Loop Optional
  Repeat 36
  1. 1100Motor Vehicle ControlMandatory->Max 1
    To define motor vehicle identification and logistics
  2. N1 Loop Optional
    Repeat 2
    1120Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
    1140Party LocationOptional->Max 2
    To specify the location of the named party
    1160Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    1180Special Handling InstructionsOptional->Max 1
    To specify special handling instructions in coded or free-form format
4. 1300Seal NumbersOptional->Max 5
  To record seal numbers used and the organization that applied the seals
5. 1400Equipment OrderedOptional->Max 1
  To specify carrier equipment
6. 1500Intermodal Chassis EquipmentOptional->Max 1
  To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
7. 1600Intermodal Movement InformationOptional->Max 1
  To specify the overall movement of a shipment
8. 1700In-bond Identifying InformationOptional->Max 2
  To transmit in-bond information
9. E1 Loop Optional
  Repeat 2
  1. 1710Empty Car Disposition - Pended Destination ConsigneeMandatory->Max 1
    To identify the party receiving the empty car
  2. 1720Empty Car Disposition - Pended Destination CityMandatory->Max 1
    To specify the geographic place of named party receiving the empty car
  3. 1730Empty Car Disposition - Pended Destination RouteMandatory->Max 13
    To specify the routing of the empty car
  4. 1740Price Authority IdentificationOptional->Max 1
    To communicate basis of pricing, such as contract number, quote number, or tariff number
10. 1750Canadian Grain InformationOptional->Max 15
  To transmit the transportation and distribution requirements of grain at Canadian ports
11. REF Loop Optional
  Repeat 99
  1. 1770Reference InformationMandatory->Max 1
    To specify identifying information
  2. 1775Extended Reference InformationOptional->Max 10
    To transmit identifying information as specified by the Reference Identification Qualifier
  3. 1780Quantity and DescriptionOptional->Max 15
    To indicate line item quantity, description, marks and numbers, commodity code, weight, and customs value
  4. 1781Consolidated Shipment Manifest DataOptional->Max 1
    To transmit shipment manifest data
  5. 1782Motor Vehicle ControlOptional->Max 36
    To define motor vehicle identification and logistics
  6. L0 Loop Optional
    Repeat 25
    1783Line Item - Quantity and WeightMandatory->Max 1
    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
    1784MeasurementsOptional->Max 3
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
    1786Rate and ChargesOptional->Max 10
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
    PI Loop Optional
    Repeat 30
    1788Price Authority IdentificationMandatory->Max 1
    To communicate basis of pricing, such as contract number, quote number, or tariff number
    1789Shipment ConditionsOptional->Max 10
    To specify condition restrictions or provisions applicable to the rate docket
  7. N1 Loop Optional
    Repeat 15
    1790Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
    1800Party LocationOptional->Max 1
    To specify the location of the named party
    1820Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    1825Administrative Communications ContactOptional->Max 2
    To identify a person or office to whom administrative communications should be directed
    1830Billing InformationOptional->Max 12
    To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement
1850Cross-Reference EquipmentOptional->Max 10
To cross-reference additional equipment to a primary piece of equipment
1900Origin StationMandatory->Max 1
To identify the rail origin of the shipment
2000Destination StationMandatory->Max 1
To identify the rail destination of the shipment
N1 Loop Mandatory
Repeat 15
1. 2100Party IdentificationMandatory->Max 1
  To identify a party by type of organization, name, and code
2. 2150Additional Name InformationOptional->Max 2
  To specify additional names
3. 2200Party LocationOptional->Max 2
  To specify the location of the named party
4. 2300Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 2350Reference InformationOptional->Max 2
  To specify identifying information
6. 2400Administrative Communications ContactOptional->Max 2
  To identify a person or office to whom administrative communications should be directed
7. 2520Billing InformationOptional->Max 12
  To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement
S1 Loop Optional
Repeat 12
1. 4300Stop-off NameMandatory->Max 1
  To identify a stop-off party
2. 4400Stop-off AddressOptional->Max 2
  To specify the address of the stop-off party
3. 4480Stop-off StationOptional->Max 1
  To specify location details for a stop-off
4. 4490Party IdentificationOptional->Max 1
  To identify a party by type of organization, name, and code
5. 4500Additional Name InformationOptional->Max 1
  To specify additional names
6. 4510Party LocationOptional->Max 1
  To specify the location of the named party
7. 4520Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
8. 4530Administrative Communications ContactOptional->Max 1
  To identify a person or office to whom administrative communications should be directed
4600Route InformationMandatory->Max 13
To specify carrier and routing sequences and details
4800Route Code IdentificationOptional->Max 1
To specify the route using a single code
E1 Loop Optional
Repeat 2
1. 4900Empty Car Disposition - Pended Destination ConsigneeMandatory->Max 1
  To identify the party receiving the empty car
2. 5000Empty Car Disposition - Pended Destination CityMandatory->Max 1
  To specify the geographic place of named party receiving the empty car
3. 5100Empty Car Disposition - Pended Destination RouteMandatory->Max 13
  To specify the routing of the empty car
4. 5110Price Authority IdentificationOptional->Max 1
  To communicate basis of pricing, such as contract number, quote number, or tariff number
5200Special Handling InstructionsOptional->Max 20
To specify special handling instructions in coded or free-form format
5300Protective Service InstructionsOptional->Max 5
To specify mechanical protective service and ventilation instructions
LX Loop Mandatory
Repeat 25
1. 5400Transaction Set Line NumberMandatory->Max 1
  To reference a line number in a transaction set
2. 5500Description, Marks and NumbersMandatory->Max 15
  To specify the line item in terms of description, quantity, packaging, and marks and numbers
3. L0 Loop Optional
  Repeat 25
  1. 5700Line Item - Quantity and WeightMandatory->Max 1
    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
  2. 5750MeasurementsOptional->Max 3
    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
  3. 5800Rate and ChargesOptional->Max 10
    To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
  4. PI Loop Optional
    Repeat 30
    5900Price Authority IdentificationMandatory->Max 1
    To communicate basis of pricing, such as contract number, quote number, or tariff number
    5920Shipment ConditionsOptional->Max 10
    To specify condition restrictions or provisions applicable to the rate docket
4. 6000Export LicenseOptional->Max 6
  To transmit information contained on an export license
T1 Loop Optional
Repeat 64
1. 6100Transit Inbound OriginMandatory->Max 1
  To specify origin point and waybill references of movement to transit waybill point
2. 6200Transit Inbound LadingOptional->Max 30
  To specify lading description, including weight and rate details applying to the associated T1 segment
3. 6300Transit Inbound RouteOptional->Max 12
  To specify transit inbound routing, including equipment identifications for associated T1 and T2 segments
4. 6400Transit Inbound RatesOptional->Max 1
  To identify the transit inbound prior origin point and waybill reference of movement to the point specified in T1 segment
5. 6500Free-form Transit DataOptional->Max 99
  To transmit information in a free-form format relating to a specified transit sequence number
6600Total Weight and ChargesOptional->Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
6700Loop HeaderOptional->Max 1
To indicate that the next segment begins a loop
LH1 Loop Optional
Repeat 1000
1. 6800Hazardous Identification InformationMandatory->Max 1
  To specify the hazardous commodity identification reference number and quantity
2. 6900Hazardous Classification InformationOptional->Max 4
  To specify the hazardous notation and endorsement information
  If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
3. 7000Hazardous Material Shipping Name InformationOptional->Max 10
  To specify the hazardous material shipping name and additional descriptive requirements
4. 7100Free-form Hazardous Material InformationOptional->Max 20
  To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
5. 7200EPA Required DataOptional->Max 3
  To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
6. 7300Canadian Dangerous RequirementsOptional->Max 4
  To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
7. 7400Transborder Hazardous RequirementsOptional->Max 3
  To specify the placard information required by the second government agency when shipment is to cross into another country
8. 7500Hazardous Material Identifying Reference NumbersOptional->Max 5
  To transmit specific hazardous material reference numbers
9. 7550Administrative Communications ContactOptional->Max 5
  To identify a person or office to whom administrative communications should be directed
10. N1 Loop Optional
  Repeat 10
  1. 7560Party IdentificationMandatory->Max 1
    To identify a party by type of organization, name, and code
  2. 7570Party LocationOptional->Max 2
    To specify the location of the named party
  3. 7580Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
  4. 7590Administrative Communications ContactOptional->Max 2
    To identify a person or office to whom administrative communications should be directed
7600Loop TrailerOptional->Max 1
To indicate that the loop immediately preceding this segment is complete
7700Administrative Communications ContactOptional->Max 5
To identify a person or office to whom administrative communications should be directed
7800Hazardous Classification InformationOptional->Max 6
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
7900Hazardous Material Identifying Reference NumbersOptional->Max 1
To transmit specific hazardous material reference numbers
8000Hazardous CertificationOptional->Max 5
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
8100Pro Forma - B13 InformationOptional->Max 1
To specify a pro forma invoice and B13 Canada Customs Export Declaration information, required by U.S. Customs and Border Protection (CBP) and Canada Customs
8200Customs InformationOptional->Max 10
To indicate customs information
8400Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)